Commercial Laundry Washing Machine Event 758.pdf

Idaho Division of Veterans Services

Event 758 Commercial Washing Machine

1. Purpose

The Idaho Division of Veterans Service Lewiston Veterans Home (ISVH-L) is requesting quotes for a Commercial Washing machine to replace the UNIMAC currently in place with a similar or equivalent commercial washing machine, as further detailed below.

The contact for this RFQ is:

Danny Arnold, IDVS 208-780-1326 danny.arnold@veterans.idaho.gov

2. Timelines Quotes Due (by 5:00 p.m. MST) Due Date: January 24, 2025

Delivery and installation are required within thirty (30) days after receipt of order (ARO). Removal of the UNIMAC is required upon delivery of the new Commercial Washing Machine. ISVH-L reserves the right to accept delivery dates outside of the desired delivery time frame if determined to be in the best interest of the State of Idaho.

3. Specifications See Exhibit A

Vendor must deliver one (1) Commercial Washing Machine, FOB Destination, as coordinated with the Agency contact to the address below:

Delivery Address:

Idaho State Veterans Home – Lewiston 821 21st Ave.

Lewiston, ID 83501

ISHV-L Contact for delivery is:

Frank Northam 208-553-8941 frank.northam@veterans.idaho.gov

4. Award Basis

4.1 Award will be made to the responsive responsible vendor with the lowest Total Cost, as provided on Exhibit B, Price Sheet and meeting the minimum specifications on Exhibit A.

4.2 State of Idaho Standard Terms and Conditions will apply to this solicitation.

mailto:danny.arnold@veterans.idaho.gov mailto:frank.northam@veterans.idaho.gov

5. Acceptance

5.1 Upon initial inspection ISVH-L shall confirm that the Commercial Washing Machine meets the minimum specifications and requirements.

5.2 If the delivery Commercial Washing Machine does not meet the minimum requirements of the specifications, the vendor will be required to correct the deficiency at the vendors expense within thirty

(30) days.

5.3 Demonstration/training of proper operations required.

5.4 Installation of the Commercial Washer required.

5.5 Removal of the UNIMAC washing machine to the outside of the facility dock location required.

Disposal of old equipment is not required or authorized and should not be included in bid.

5.6 No dealership plates or emulsions are to be placed anywhere on the new Commercial Washing Machine.

5.7 Direct ship from the manufacture is authorize, however bidder is still responsible for meeting all requirements and specifications of this solicitation.

6. Technical Support and information manuals

6.1 The Commercial Washing Machine shall be delivered with an operational manual, warranty guide, parts breakdown cutsheet, and consumer information guide necessary for proper operation and maintenance of the Commercial Washing Machine.

6.2 The vendor will furnish a copy of any service bulletin(s) applicable to the model of the Commercial Washing Machine being purchased.

6.3 ISVH-L must be placed on the mailing list to receive all manufacturer/dealer service bulletins each time they are published. Bulletins must be emailed to frank.northam@veterans.idaho.gov. Do not include this email in any spam mailers, advertisements, or other non-equipment specific mailing lists.

7. Response

Enter your Total Cost on Exhibit B, Price Sheet, and submit your quote via LUMA so that it is received at the Idaho Division of Veterans Service – Central Support Office (IDVS-CSO) prior to the deadline established above.

Quotes submitted by any means other than LUMA will not be accepted.

Quotes must include all Required Submittal Items (See below).

mailto:frank.northam@veterans.idaho.gov

Submitting via LUMA enter your Total Cost on Exhibit B AND in IPRO, and UPLOAD all Required Submittal Items.

List of Attachments Required Submittal Items Exhibit A – Specifications Exhibit B – Price Sheet Exhibit C – IDVS Signature Page Solicitation Instructions to Vendors State of Idaho Standard Terms and Conditions

Exhibit B – Price Sheet Exhibit C – IDVS Signature Page Warranty Information Manufacturer Drawings or specifications sheet

8. Insurance Within 5 days of notification of award (or such other time as designated by the Purchasing Activity), the apparent successful Bidder or Offeror will provide certificates of insurance required herein and will maintain the insurance during the life of the Contract. There are no provisions for exceptions to this requirement.

Failure to provide the certificates of insurance within the 5-business day period may be cause for your Bid or Proposal to be declared non-responsive or for your Contract to be cancelled.

Contractor shall carry liability and property damage insurance that will protect it and the State of Idaho from claims for damages for bodily injury, including accidental death, as well as for claims for property damages, which may arise from operations under the Contract whether such operations be by themselves or by anyone directly or indirectly employed by either of them.

Contractor shall not commence work under the Contract until it obtains all insurance required under this provision and furnishes a certificate or other form showing proof of current coverage to the State. All insurance policies and certificates must be signed copies. After work commences, the Contractor will keep in force all required insurance until the Contract is terminated.

8.1. Commercial General and Umbrella Liability Insurance. Contractor shall maintain Commercial General Liability (CGL) and, if necessary, Commercial Umbrella insurance with a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to the Contract.

8.1.1. CGL insurance shall be written on ISO occurrence form CG 00 01 (or a substitute form providing equivalent coverage) and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract).

8.2. Commercial Automobile and Commercial Umbrella Liability Insurance. Contractor shall maintain Commercial

Automobile Liability and, if necessary, Commercial Umbrella Liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos).

8.2.1. Bidder or Offeror may request a waiver from providing Commercial Automobile and Commercial Umbrella Liability Insurance in its Bid or Proposal if the Bidder or Offeror will not use any owned, hired or non-owned vehicles to conduct business under the Contract, if it is awarded the Contract, and the State of Idaho will consider the request. If the Bidder or Offeror submits a request to waive the provision of Commercial Automobile and Commercial Umbrella Liability Insurance after the due date and time for receipt of Bids or Proposals, the State of Idaho may not consider the request.

8.3. Workers Compensation Insurance and Employer's Liability. Contractor shall maintain workers compensation and employer's liability. The employer's liability shall have limits not less than $500,000 each accident for bodily insurance by accident or $500,000 each employee for bodily injury by disease.

8.3.1. Contractor must provide either a certificate of workers compensation insurance issued by a surety licensed to write workers compensation insurance in the State of Idaho, as evidence that the Contractor has in effect a current Idaho workers compensation insurance policy, or an extraterritorial certificate approved by the Idaho Industrial Commission from a state that has a current reciprocity agreement with the Idaho Industrial Commission.

8.4. State of Idaho as Additional Insured: The liability insurance coverage required for performance of the

Contract shall include the State of Idaho, the (agency) and its divisions, officers and employees as additional insured, but only with respect to the Contractor’s activities to be performed under the Contract.

8.4.1. The Contractor must provide proof of the State of Idaho, the (agency) and its divisions, officers and employees being additional insured by providing endorsements to the liability insurance policies showing the State of Idaho, the (agency) and its divisions, officers and employees as additional insured.

The endorsements must also show the policy numbers and the policy effective dates.

8.4.2. If a liability insurance policy provides for automatically endorsing additional insured when required by contract, then, in that case, the Contractor must provide proof of the State of Idaho, the (agency) and its divisions, officers and employees being additional insured by providing copies of the policy pages that clearly identify the blanket endorsement.

8.5. Notice of Cancellation or Change: Contractor shall ensure that should any of the above described policies be cancelled before the expiration date thereof, or if there is a material change, potential exhaustion of aggregate limits or intent not to renew insurance coverage(s), that written notice will be delivered to the Division of Purchasing (if the Contract was issued by the Division) or to the Purchasing Activity (contracting state agency) in accordance with the policy provisions.

8.6. Contractor shall further ensure that all policies of insurance are endorsed to read that any failure to comply with the reporting provisions of this insurance, except for the potential exhaustion of aggregate limits, shall not affect the coverage(s) provided to the State of Idaho, and its divisions, officers and employees.

8.7. Acceptable Insurers and Deductibles: Insurance coverage required under the Contract shall be obtained from insurers rated A-VII or better in the latest Bests Rating Guide and in good standing and authorized to transact business in Idaho. The Contractor shall be financially responsible for all deductibles, self-insured retention’s and/or self-insurance included hereunder. The coverage provided by such policy will be primary to any coverage of the State on or related to the Contract and shall provide that the insurance afforded applies separately to each insured against whom a claim is made, except with respect to the limitation of liability.

8.8. Waiver of Subrogation: All policies shall contain waivers of subrogation. The Contractor waives all rights against the State and its officers, employees, and agents for recovery of damages to the extent these damages are covered by the required policies. Policies may contain deductibles, but such deductibles will not be deducted from any damages due to the State.

Exhibit A

Specifications for Commercial Washing Machine

The following specifications are a description of a Commercial Washing Machine, hereinafter referred to as a Washing Machine. The Washing Machine will be used to help residents at the Idaho State Veterans Home – Lewiston live a healthier and more active life by providing clean and sanitary laundry.

It is the responsibility of manufacturer to use materials, components, and design practices which are the best available, and current to industry standards for the type of operating conditions which this type of Washing Machine may be subject to. All component parts of the Washing Machine shall not merely the minimum requirements of this specification, but be selected to give maximum performance, service life and safety of Idaho's Veterans.

A Commercial Washing Machine offered in compliance with these specifications must be brand new, not used or refurbished, and be the manufacturer's newest model. Accessories must be engineered, designed, or certified by the manufacturer to be compatible with all other components, give dependable service, not degraded characteristics, or the appearance of the Commercial Washing Machine itself.

The Commercial Washing Machine must have warranty service and future maintenance onsite or with a local vendor that has the ability to pick up the Commercial Washing Machine, repair or service the Commercial Washing Machine and return to the facility.

***Bidders may offer different models, does not have to be the next in line make/model or upgraded version of what is currently in place but must meet the minimum specifications listed below***

Minor deviations of the dimensions and connections may be accepted after a review by the Maintenance Foreman for acceptance, as long as the deviations allow the washer to properly fit in the space available. If deviations are outside the space available as deemed by the Maintenance Foreman, bid may not be considered.

1. Dimensions

1.1 Height – Acceptable range - Fifty-five and three eighths (55 3/8") inches up to sixty-seven (67") inches.

1.2 Width – Acceptable range thirty-four and three eighths (38 3/8") inches up to thirty-nine (39") inches.

1.3 Depth – Acceptable range thirty-eight and seven eights (38 7/8") inches up to forty-four (44") inches.

2. Design

2.1 Must have front loading capability.

2.2 Front door must have a clear glass insert, centered.

3. Load capability

3.1 Must be capable of washing loads up to sixty-five (65) pounds.

4. Electrical Requirement

4.1 Must have 208/230 Volt 60hz 1 phase hardwired capability.

5. Construction

5.1 Stainless Steel.

5.2 Door must have hinges on the left side so door swings outward and to the left.

6. Temperature Range

6.1 Washing Machine must be able to handle water temperatures of a minimum 160 degrees (160°) degree Fahrenheit.

7. Time Cycle

7.1 Thirty (30) Preprogrammed cycles.

8. Water Inline Hookup

8.1 Three fourths (3/4") inch water line hookup for hot and cold water.

9. Detergent Compartment

9.1 Four (4) compartment supply dispenser for dry or liquid chemical.

10. Drainage

10.1 Three (3) inch water drain.

11. Spin Cycle

11.1 Minimum of two hundred (200) G-Force extraction.

12. Chemical Injection System

12.1 Minimum of five (5) inlet lines.

12.2 Connection to lines must be fit one fourth (1/4") inch plastic pipping.

13. Motor

13.1 Motor must be of sufficient Horsepower (HP) to safely operate loads of up to sixty-five (65) pounds.

14. Miscellaneous

14.1 The washer must come with the ability to be bolted down to a concrete floor and come with manufacturer recommend hardware.

14.2 Contractor will be responsible for the repair/remediation of previous anchoring locations, and ensuring that any new anchoring locations drilled will not impact or be impacted by previous bolt/anchor locations.

14.3 Contractor will be responsible for repair of any damage to work environment in order to keep facility compliant with Fire/Life Safety Code.

14.4 Contractor will ensure that all connections to facility plumbing, and electrical service are hard service rated and meet the specifications of Idaho plumbing/electrical codes.

14.5 Facility drain pit requires that there be a 5" minimum steel riser fastened to the bottom of the installed equipment to allow for proper drainage. This gives a clearance of 13" from floor to bottom of drainpipe.

Exhibit B

Commercial Washing Machine Price Sheet

This Price Sheet must be submitted with your quote, through the Idaho eProcurement System (LUMA).

Name of Vendor:

One (1) Commercial Washing Machine offered/manufacturer/model no.:

Provide your TOTAL COST for One (1) Commercial Washing Machine, meeting the specifications outlined in Exhibit A. Your TOTAL COST must be fully burdened to include all costs associated with providing One (1) Commercial Washing Machine plus the removal of the old unit to the outside of the facility dock and no further and meeting the required minimum specifications, including delivery FOB Destination ISVH-L location, Idaho with installation.

TOTAL COST for One (1) Commercial Washing Machine: $

If awarded the purchase order, will you meet the timeline for delivery specified in Paragraph 2 of this RFQ?

YES *NO

*A ‘NO’ response may disqualify you from consideration for award. If a longer delivery time is required, please provide an explanation:

Provide your approximate delivery: days ARO

Company Name:

Contact Name/Phone:

Contact E-mail: