COMMBUYS Vendor Response Template~26.docx

Bid Response Template Scope of Work Vendor Name Project Name Town, Massachusetts

I. PROJECT INFORMATION AND APPROACH

Statement of Qualifications

Please detail qualifications as they directly relate to the particular solicitation for the restoration project. Only include prior experience as it relates to this specific project if applicable or statements of experience that relate to the project type and work requested. This statement should be brief and consist of 1-3 paragraphs maximum.

Personnel

Bulleted list must include staff name, professional level (i.e. Level 3), and professional title

Project Purpose

Please extract this information from the bid request document for the procurement solicitation you are responding to.

Project Background

Please extract this information from the bid request document for the procurement solicitation you are responding to.

II. SCOPE OF WORK

For deliverables associated with draft and final versions, insert vendor name assumes one round of DER and partner review and feedback. DER assumes all deliverables will be provided in editable and final formats including (but not limited to) raw data files, models, AutoCAD files, Word documents, PDFs, etc. DER requires all raw data files.

Task 1: Title Description

Deliverables:

· Insert deliverables

Task 2: Title Description

Deliverables:

· Insert deliverables

All deliverables will be provided to DER in electronic form unless otherwise noted.

III. SCHEDULE

Please insert a project schedule by task here.

The Scope of Work will be initiated based on completion of a fully executed contract between insert vendor name and the Department of Fish and Game, Division of Ecological Restoration and following issuance of Notice to Proceed by DER.

All deliverables will be submitted in final form no later than June 30, 20XX.

IV. PAYMENT AND BUDGET

In keeping with established Ecological Restoration Technical Service Masters Agreement contract and per the terms of RFR DER 2027-MSA for the MA Dept. of Fish and Game, Division of Ecological Restoration, reimbursement will be on a time and materials basis not to exceed $X, according to the budget in Table 1 below.

The vendor is required to submit any budget amendment requests in writing to DER’s designated project manager and DER’s fiscal team. DER will reply in writing to either allow or disallow said request. Any changes to Scope of Work that are not preapproved by DER in writing will not be reimbursed. The vendor is required to request a budget amendment via the following steps:

1. Submit a request via email to reallocate a portion of budgeted expenses

2. Provide specific amounts for which predetermined budgeted expenses will change

3. Include changes to tasks and deliverables tied to these expenses

A detailed breakdown of labor hours and total charges for services are presented below.

Invoices for services will be submitted no more than monthly or at the completion of each Task to DER’s assigned Project Manager and to DER’s Fiscal Team (DERinvoicing@mass.gov). The date a complete invoice and associated deliverables are received electronically by the Commonwealth is considered the invoice date. DER defines a complete invoice as one that includes all required documentation of expenses, as detailed in the terms of RFR DER 2027-MSA. An accounting of expenses by task and subtask, including a breakdown of hours and costs of personnel, copies of receipts and applicable deliverables must be submitted with each invoice. Invoices must clearly state the start and end of the billing period.

Work requested outside the scope of work defined above will not be completed without prior written approval from DER, including definition of the scope, schedule, and budget for additional tasks as/if required.

Final invoices for this scope of work must be received by July 31, 20XX. Where work is completed earlier than June 30th – final invoices must be submitted within 30 days of the final deliverables.