commbuys.vendor.withdraw..reopen.resubmit.quote.9.29.16.pdf
PDF 1 MB Posted
- Attached to
- DEP-BAS-RFQ-G-26-RA Hon Chair-OFF52
- Solicitation number
- BD-26-1045-BAS00-BAS01-125099
- Issued by
- Massachusetts
About this file
This document is a job aid issued by the Commonwealth of Massachusetts (COMMBUYS) that provides vendor instructions for withdrawing, reopening, and resubmitting quotes through the COMMBUYS procurement portal. The guide outlines the procedural steps vendors must follow to modify and resubmit bids before the Bid Opening Date deadline. Vendors may need to withdraw and resubmit quotes for various reasons, including uploading incorrect files, excluding necessary documentation, or adding supplemental information to their original submission. Only users with Seller privileges in the COMMBUYS system can modify quotes. The process involves accessing submitted quotes through the portal's Quotes tab or Documents navigation link, clicking the Withdraw Quote button on the Summary tab, and confirming the withdrawal action through a dialogue box.
Once a quote is withdrawn, vendors can reopen it to make modifications across multiple sections, including the General tab for quote description updates, the Items tab for unit cost adjustments, the Questions tab for responding to buyer inquiries, and the Attachments tab for uploading or removing supporting documentation. After reviewing the modified quote for completeness and compliance with bid requirements, vendors must navigate to the Summary tab and click Submit Quote to resubmit their revised bid prior to the Bid Opening Date deadline. This process allows vendors flexibility to correct errors and enhance their submissions without losing their original quote record within the system.
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Text version
Job Aid:
Withdraw, Reopen, and Resubmit a Quote in COMMBUYS
JA_Vendors_Withdraw-Reopen-Resubmit-Quote _2016-09-29 1
This Job Aid shows how to:
Withdraw, reopen, and resubmit a quote in COMMBUYS
Of Special Note:
Quotes can be withdrawn, modified, and resubmitted any time before the Bid Opening Date. The Bid Opening Date is the deadline to submit a quote respond to a bid.
You may need to withdraw and resubmit a quote because:
The wrong file was uploaded to the quote
A file was mistakenly excluded from the original quote submission
Additional information may need to be included in your quote
Only users with Seller privileges can modify a quote in COMMBUYS. These instructions assume the logged in user has
Seller credentials.
Screenshot Directions
Step 1: Launching COMMBUYS
1. Enter the uniform resource locator (URL) address for COMMBUYS (https://www.commbuys.com) or (commbuys.com) in your browser.
2. Once the COMMBUYS landing page displays click on the Sign In button.
3. Enter your Login ID and Password and sign in to COMMBUYS.
file:///C:/Users/pgmartin/Documents/commbuys.com
JA_Vendors_Withdraw-Reopen-Resubmit-Quote _2016-09-29 2
Step 2: Locating Quotes
1. From the Homepage click on the Quotes tab, then click the Submitted sub-tab to view quotes that have been submitted by your company.
2. You can also access quotes by using the Documents navigation link. Click on the down-facing arrow next to Documents. Then click on the down-facing arrow next Quotes. Click on Formal Quotes – Submitted to view quotes that have been submitted by your company.
Step 3: Accessing Quotes
1. Click on the blue hyperlinked Quote # to access the quote you wish to withdraw.
JA_Vendors_Withdraw-Reopen-Resubmit-Quote _2016-09-29 3
Step 4: Withdrawing the Quote
1. Clicking on the blue hyperlinked Quote # will take you to the General tab of the quote.
2. Click on the Summary tab and scroll to the bottom of the page.
3. Click the Withdraw Quote button.
4. Click OK in the dialogue box to confirm your action.
JA_Vendors_Withdraw-Reopen-Resubmit-Quote _2016-09-29 4
Step 5: Reopening the Quote
1. A yellow confirmation message will appear at the top of the page stating “Your quote has been withdrawn.”
2. Scroll to the bottom of the page and click Reopen Quote.
JA_Vendors_Withdraw-Reopen-Resubmit-Quote _2016-09-29 5
Step 6: Modifying the Quote
1. Modify your quote using any of the following tabs:
General Tab – modify general quote information such as Description
Items Tab – add, remove, or edit item information such as Unit Cost
Questions Tab – answer any questions posed by the buyer (if necessary)
Attachments Tab – upload or remove files and documents
2. Review for completeness and compliance with bid requirements.
3. When you’ve completed your changes and ready to resubmit the quote, click on the Summary tab.
JA_Vendors_Withdraw-Reopen-Resubmit-Quote _2016-09-29 6
Step 7: Resubmitting the Quote
1. Scroll to the bottom of the page and click Submit Quote.
2. Click OK in the dialogue box to confirm your action.
File details come from the government source that posted it. Updated .