Command Post RFQ 21 July 2026 CO Signed.pdf

DEPARTMENT OF THE AIR FORCE

Air Force Installation contracting center

OPERATING LOCATION – SPECIAL OPERATIONS COMMAND

HURLBURT FIELD, FL

21 July 2026

*This is a sole source requirement; award will be made to the sole source vendor pending a determination of fair and reasonable pricing*

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA002126Q0002

SOLICITATION TYPE: Request for Quotation (RFQ)

NAICS CODE: 334210

SIZE STANDARD: 1,250 employees SET-ASIDE: Small Business CONTRACT TYPE: Firm-Fixed Price (FFP)

SUBJECT: Command Post Communication System/Comm Suite Update.

RESPONSE DATE: 24 July 2026 at 1500 CDT

**IAW RFO 52.232-18 funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer**

DESCRIPTION:

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO

Part 12 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Overhaul required for Department of War (DoW) application effective 01 Feb 2026. See Revolutionary FAR Overhaul (RFO) at the weblink: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide. Also included are Revolutionary Defense Federal Acquisition Regulation Supplement (R- DFARS) effective 18 March 2026, and the Department of the Air Force (DAF) Contracting Compass which supersedes the DAF Federal Acquisition Regulation Supplement (DAFFARS) effective 18 March 2026.

3. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

CLIN Location Description Quantity Unit Unit Price Total Price

0001 AFSOC Command Center (Hurlburt) Hardware 1 EA $ $

0002 AFSOC Command Center (Hurlburt) Install 1 EA $ $

1 SOW Command Post

Primary & Alt (Hurlburt)

Hardware 1 EA $ $ https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

1 SOW Command Post

Primary & Alt (Hurlburt)

Install 1 EA $ $

0005 27 SOW Post Primary & Alt (Cannon) Hardware 1 EA $ $

27 SOW Post Primary

& Alt (Cannon) Install 1 EA $ $

0007 5 Year Warranty Warranty 1 EA $ $

1001 AFSOC Command Center (Hurlburt)

AFSOC HQ

Equipment Relocation

1 EA $ $

Total: $

The Government reserves the right to reject any quotations received after the suspense above.

This will be a firm-fixed price contract with multiple Contract Line Item Numbers (CLINs). Please provide pricing for the CLINs in order to be deemed technically acceptable. Pricing for the above items shall include required delivery to all locations. All submitted quotes must remain valid for 180 days from close of the RFQ.

4. Vendor Information

Vendor Name: Tax ID:

BPA Number: n/a UEI:

Quoted By: CAGE:

Title: Business Size:

Phone: Delivery (In days) :

Email: Discount Terms:

Warranty:

Vendor must be registered in the SAM.gov database to be eligible for contract award.

5. Shipping and Delivery Information:

Delivery Date: 30 Days upon receipt of Order Delivery: FOB Destination Address(es):

Command Center:

203 Foxx Ave, Building 90349 Rm 167W Hurlburt Field, FL 32544

1 SOW/CP:

P:

217 Terry Ave Building 90208, Rm 103 Hurlburt Field FL 32544

A:

137 Frazier St Building 90802, Rm 112 Hurlburt Field, FL 32544

27 SOW/CP:

P:

110 Alison Ave Building 600, Room 01A Cannon AFB, NM 88103

A:

301 S. Chindit Blvd Building 790, Room 109 Cannon AFB, NM 88103

Technical POC: MSgt. Tiffany Cook Email: tiffany.cook.3@us.af.mil

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to the delivery address above.

6. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

7. FAR 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition – ADDENDUM

a. Provide pricing and any discount terms utilizing the CLIN breakout under Paragraph 3 of this combined synopsis/solicitation.

b. Provide vendor information specified under Paragraph 4 of this combined synopsis/solicitation.

c. Provide for a technical description of the items offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

8. FAR 52.212-2, Evaluation—Commercial Products and Commercial Services- ADDENDUM

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award shall be based on all, some, or none and best value to the Government.

Quotes will be evaluated on price and offeror's ability to meet the delivery and specification requirements of this RFQ as appropriate. Only new equipment will be accepted. Re- manufactured or grey market items will not be accepted. All items must include a manufacturer's warranty and be stated in their quote. The Government intends to award without discussions but reserves the right to enter discussions with offerors as deemed appropriate by the Contracting Officer. The Government reserves the right to conduct interchanges with offerors as deemed appropriate by the Contracting Officer. The following factors shall be used to evaluate offers:

Price

i. Acceptability IAW Solicitation Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

b. Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

c. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are Interchanges after its receipt, unless a written notice of withdrawal is received before award.

d. BASIS FOR AWARD / EVALUATION PROCEDURES:

i. This is a sole source requirement, award will be made to the sole source vendor pending a determination of fair and reasonable pricing.

ii. Award will be made on the initial evaluation of the sole source vendor’s quote received in response to this RFQ. Therefore, the offeror is cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

9. FAR 52.212-4, Offeror Representations and Certifications—Commercial Products and Commercial Services applies to this acquisition. No addenda to this clause.

10. Additional clauses and provisions applicable to this solicitation and resulting award are listed further and attached in this Combined Synopsis/Solicitation Document.

11. Provisions and Clauses by Full Text:

52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Acquisition.gov

(End of provision)

52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

12. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered UEI, CAGE code, and Tax ID and small business status.

13. Submit offer via email to Ms. Erin Willcox at erin.willcox.1@us.af.mil and 1st Lt Urdaneta at jaime.urdaneta_mejia.1@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 3:00 P.M. Central Daylight Time (CDT) on 24 July 2026. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

14. Please send any questions to the emails provided for information regarding this solicitation no later than 1500

CDT on 22 July 2026.

ERIN N WILLCOX, DAF

CONTRACTING OFFICER

ATTACHMENTS:

1. Performance Work Statement

2. Salient Characteristics

3. Provisions and Clauses