Comm by Design-Invitation to BID.pdf

Bid ID: 3033 Communications by Design, Inc.

Issue Date: March 26, 2024 Proprietary Information – All Rights Reserved

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TCAPS INNOVATION & MANUFACTURING CENTERS

Technology Package Request for Proposals

TABLE OF CONTENTS

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SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 - BIDDING AND CONTRACT REQURIEMENTS

Section Description 00 01 01 Cover Page 00 01 10 Table of Contents 00 11 16 Invitation to Bid 00 40 00 Bid Forms 00 21 13 Instructions to Bidders 00 65 00 Contract Close-out

DIVISION 27 - TECHNOLOGY SYSTEMS

Section Description

27 13 23 Fiber Optic Cabling 27 21 00 Low Voltage Cabling

27 41 16 Multimedia Infrastructure and Equipment

DIVISION 28 – ELECTRONIC SAFETY & SECURITY

28 13 00 Building Access System 28 20 00 Video Monitoring System

APPENDICES

A Building Diagrams B Door Schedule – Central and West High School STEM Additions C Multimedia Line Diagrams D IDF/MDF Locations

END OF SECTION

BID FORMS

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SECTION 00 11 16

INVITATION TO BID

PART 1 - GENERAL

1.01 WORK INCLUDED: DISTRICT TECHNOLOGY RENOVATIONS

A. Traverse City Area Public Schools (Owner) is seeking bids for new internal fiber cabling, multimedia and security equipment and installation for the IMC currently in construction at West Senior High School and Central High School. Proposed systems shall be configured and installed to service Owner’s needs across multiple instructional facilities, and as described herein.

B. Project: DISTRICT TECHNOLOGY RENOVATIONS

C. Owner: Traverse City Area Public Schools 2075 Cass Road Traverse City, Michigan 49684 Evan Obranovic - obranoviev@tcaps.net

D. Designer: Communications by Design, Inc.

4101 Sparks Dr. SE Grand Rapids, Michigan 49546 Doug Ransom – dransom@cbdconsulting.com

E. Sites of Work:

1. Traverse City Central High School 1150 Milliken Drive Traverse City, Michigan 49686

2. Traverse City West High School 5376 N. Long Lake Road Traverse City, Michigan 49685

1.02 GENERAL DESCRIPTION OF PROJECT SEQUENCE

A. Sequences and dates specified herein are for information only and indicate the plan and intent of the Owner. Actual dates shall be established based on final award of project and must be coordinated with ongoing construction schedule(s).

B. The Owner has determined that this job does not require the administration of prevailing wage.

C. Installation and configuration of provided equipment shall be coordinated with construction efforts. Contractor shall be responsible for attending

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Construction Manager project update meetings as necessary to complete the work. Contractor shall coordinate and collaborate with other trade Contractors to complete work as described herein.

D. Sequence of operations shall be established by the Contractor within the guidelines established by the Owner as required to meet schedules.

E. Schedule:

1. Request for Bid Distributed: March 25, 2024

2. Pre-Bid Meeting: April 3, 2024 at 2:00pm

3. Intent to Bids Due: April 4, 2024 by 5:00pm

4. Question and Clarification Deadline: April 5, 2024 by 5:00pm

5. Public Bids Due: April 17, 2024 at 2:00pm

1.03 TYPES OF BIDS

A. Bids shall be submitted in total and with required detail for each item bid and as is required herein and include all portions of the work identified for the individual bid package as specified herein. Bids shall be made on unaltered bid forms as included herein. Bidder shall fill in all blank spaces and the bid shall be signed by a legal officer or agent authorized to bind the bidder to a contract.

1.04 PRE-BID CONFERENCE

A. A pre-bid conference will be held. A discussion of the project and review of bid documents will be followed by a site review and an opportunity to ask questions. Attendance is highly encouraged for all contractors interested in bidding on any components or portions of this project. Attendance at the pre-bid conference will be a factor considered during evaluation of bids.

1. Date: April 3, 2024 at 2:00pm

2. Location: Traverse City Area Public Schools Sabin Data Center 2075 Cass Road Traverse City, Michigan 49684

3. Virtual: Video call link: https://meet.google.com/ivx-drns-ytd Or dial: 2109-818-+1 570(US) PIN: 539 977 096#

B. Any drawings identified in the table of contents herein are included in this bid document will be reviewed at this conference.

https://meet.google.com/ivx-drns-ytd

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1.05 TIME AND PLACE OF BID RECEPTION

A. Physically sealed bids for the base bid work will be received at the district office and read aloud at a public opening. Bids arriving after the appointed time as determined by the Owner’s representative conducting the public opening, shall be returned unopened. Bids will be accepted beginning forty-eight (48) hours prior to the appointed opening time provided they are in sealed packages or electronic document and addressed as specified herein.

1. Date:

2. Location:

April 17, 2024 at 2:00pm

Traverse City Area Public Schools Sabin Data Center 2075 Cass Road Traverse City, Michigan 49684

B. Bids may be submitted electronically to bids@tcaps.net.

C. Faxed or electronically delivered bids will not be accepted.

1.06 EXAMINATION AND PROCUREMENT OF DOCUMENTS

A. Specifications and any relevant Drawings may be obtained from the Technology Designer. Contractors may obtain copies by documented request to Communications by Design, Attn: Rebecca Szilagy. Requests may be made by:

1. Writing – 4101 Sparks Drive SE Grand Rapids, MI 49546

2. Email – rszilagy@cbdconsulting.com

3. Any printing costs shall be at bidders expense.

1.07 BID SECURITY

A. Bid security equal to five percent (5%) of the total bid amount, must accompany each base bid in accordance with the Instruction to Bidders.

B. Bid security shall be either a Bid Bond issued by a company licensed in the State of Michigan to furnish bid security or Certified Check made payable to the Owner.

1.08 PERFORMANCE BOND COVERAGE

A. Selected Contractor(s) will be required to provide a performance bond and payment bond in an amount equal to one hundred percent (100%) of the bid amount including any accepted alternates at the Owner’s discretion. Such mailto:rszilagy@cbdconsulting.com

00 40 00 - 6 bonds shall be issued by surety licensed by the State of Michigan and acceptable to the Owner.

1.09 OWNER’S RIGHT TO REJECT BIDS

A. The Owner reserves the right to reject any and/or all bids. The Owner reserves the right to accept a bid, or portion thereof by issuance of a valid purchase order within ninety (90) calendar days following the bid opening. No bids may be withdrawn during this time without the specific approval of the Owner.

B. Withdrawal of any Bids after the opening time without specific approval by Owner may result in forfeiture of required bid security by Bidder.

1.10 DEFINITIONS

A. “Owner” is intended to mean Traverse City Area Public Schools a general powers school district.

B. For purposes of this project, the terms “Architect”, “Engineer” and “Designer” are used synonymously to refer to Communications by Design, Inc., a Michigan Corporation.

C. The term “Bidder” refers to any organization properly and accurately submitting a complete “Intent to Bid Form” prior to the required time specified herein and subsequently properly submitting completed set of bid documents as specified herein.

D. The term “Contractor” herein is a reference to the firm(s) eventually selected by the Owner to provide the intended system(s), or any portion thereof, and fulfill the terms of the contract.

E. The term Contract is a reference to the collective set of documents, drawings, diagrams, Owner’s Purchase Order, Addenda and all other materials as provided for herein defining arrangement between Owner and Contractor.

F. The term Addenda (or Addendum) are that portion of the Contract consisting of modifications, amendments, deletions or substitutions to the contract documents issued prior to the execution of the Contract.

END OF SECTION