ComboSynopsis_Solicitation_127EAV23Q0009 Tres Piedras Ranger District Janitorial Services.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

ALBUQUERQUE NM 87102

333 BROADWAY SE

SOUTHWESTERN REGION

83B1 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR8371

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/10/2023 1700 MT

02/23/2023

575-758-6297MARIADELALUZ PINO

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

127EAV23Q0009

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 1085945OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

TRES PIEDRAS NM 87577

1 MI W OF JCT US 64 AND US 285

TRES PIEDRAS DR

USDA FOREST SERVICE

15. DELIVER TO

ALBUQUERQUE NM 87102

333 BROADWAY SE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

SOUTHWESTERN REGION

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Request for Quote for janitorial services for the Tres Piedras Ranger District office and Aldo Leopold House for a base year with four (4) options

Anticipated dates for services: April 1, 2023 to March 31, 2024 (base) sequential option years to follow.

Attachments:

Combo/Synopsis

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

MARIADELALUZ L. PINO

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Schedule of Items

Statement of Work

Floor Plans

Wage Determination

Delivery: 03/31/2022

Period of Performance: 04/01/2023 to 03/31/2028

0001 Janitorial services for Tres Piedras Ranger

District, with four option years.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation 127EAV23Q0009 is issued as a request for quote (RFQ). This procurement is being issued as a 100% SMALL BUSINESS SET-ASIDE. North American Industrial Classification Standard (NAICS) 561720, Product Service Code of S201.

This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Regulation Circular 2019-02. The result of this requirement will be a firm fixed priced (FFP) contract. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so. The contractor shall provide pricing in accordance with the line-item table and item specifications and sign the Schedule of Items on pages 4-6. This will be evaluated as Lowest Price Technically Acceptable.

1. Introduction. Request for Quotes (RFQ) for the Carson National Forest, Tres Piedras Ranger District located at 22280 Hwy 64, Tres Piedras, NM 87577. The applicable NAICS is 561720, Janitorial Service, for which the small business size standard is $18.0 Million (PSC: S201).

2. Type of Contract. As a result of this solicitation, the government intends to award a Firm- Fixed Price (FFP) service contract under Commercial Items. Service Contract Act wage, health, and welfare benefits apply to the awarded contract.

3. Questions, and Answers. All questions regarding this solicitation must be submitted in writing and received by March 8, 2023, 1700 Mountain Standard Time. Questions will only be accepted via email. Emails should be addressed to the attention of the Contracting Officer, Maria de la Luz Pino, and sent to mariadelaluz.pino@usda.gov.

Ask all questions during this period to familiarize themselves with the work and services required.

As far as practicable, Questions/Answers will be posted by amendment to the solicitation on SAM.gov. It is the responsibility of the offeror to view the website for any changes or amendments to this RFQ.

4. Site Visits. A site visit is not required, to request a site contact the COR Rebecca Alire via email at rebecca.alire@usda.gov or she may also be contacted by phone at 575-581-4554. Site visit dates will be between March 2, 2023 through March 7, 2023 (excluding the weekend).

5. Submission of offers. Offerors shall use the Schedule of Items on pages 4-6 when submitting offers. The offers shall be received on or before March 10, 2023 by 1700 Mountain Standard Time. Offers shall be sent by email to the Contracting Officer: Maria de la Luz Pino email address: mariadelaluz.pino@usda.gov. Email should contain the solicitation number in the subject line.

6. Basis for Award: Lowest Price Technically Acceptable mailto:rebecca.alire@usda.gov mailto:mariadelaluz.pino@usda.gov

Period of Performance Base Year: 04/01/2023 – 03/31/2024

ITEM

NUMBER DESCRIPTION EST QTY PAY

UNIT

UNIT

PRICE

Extended

Price

0001 Cleaning Services Tuesday, Thursday and Saturday -Office and Fire Shop 12 MO

0002 Once a month cleaning (First Tuesday of the month) Aldo Leopold House 8 MO

Every Two Months -Office & Fire Shop: Nov/Jan/April/July &Sept., Dust Furniture/Remove spider webs. Clean windows interior and exterior

EA

0004 Every Six Months - Office& Fire Shop: March and November, Periodic Carpet Restorative cleaning (shampooing)

Base Year Total: $

Period of Performance Option Year 1: 04/01/2024 – 03/31/2025

UNIT

UNIT

PRICE

Extended

Price

0001 Cleaning Services Tuesday, Thursday and Saturday -Office and Fire Shop 12 MO

SCHEDULE OF ITEMS

Tres Piedras/Carson National Forest/Janitorial PROJECT TITLE: Janitorial Contract with Four Option Years

WORKPLAN ACQUISITION PLAN/REQUISITION NO: 1085945

Option Year 1 Total: $

Period of Performance Option Year 2: 04/01/2025 – 03/31/2026

UNIT

UNIT

PRICE

Extended

Price

0001 Cleaning Services Tuesday, Thursday and Saturday -Office and Fire Shop 12 MO

Periodic Carpet Restorative cleaning (shampooing) 2 EA

Option Year 2 Total: $

Period of Performance Option Year 3: 04/01/2026 - 03/31/2027

NUMBER DESCRIPTION EST QTY PAY

UNIT

UNIT

PRICE

Extended Price

0001 Cleaning Services Tuesday, Thursday and Saturday -Office and Fire Shop 12 MO

Periodic Carpet Restorative cleaning (shampooing) 2 EA

Option Year 3 Total: $

Period of Performance Option Year 4: 04/01/2027 – 03/31/2028

EA - EACH

MO – MONTH

Award anticipated to be a firm fixed price contract.

Point of Contact: Maria de Luz Pino, Purchasing Agent; email address mariadelaluz.pino@usda.gov

CONTRACTOR NAME & SAM Unique ID# ____________________________________________

CONTRACTOR AUTHORIZED

SIGNATURE________________________________________________________

DEADLINE FOR RESPONSE TO THIS FAIR OPPORTUNITY OFFER: COB March 10, 2023

COMPLETED OFFERS (this form) WILL BE PROVIDED TO THE CONTRACTING OFFICER, MARIA DE LA LUZ

PINO BY EMAIL NO LATER THAN DEADLINE DATE ABOVE TO:

mariadelaluz.pino@usda.gov

ITEM

NUMBER DESCRIPTION EST QTY PAY

UNIT

UNIT

PRICE

Extended

Price

0001 Cleaning Services Tuesday, Thursday and Saturday -Office and Fire Shop 12 MO

Option Year 4 Total: $ Base with 4 Option Years TOTAL: $

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Special Cleaning Requirements

6.0 Contracting Officer’s Representative (COR)

7.0 Quality Assurance

10.0 Defective Work, Damage, and Protection

11.0 Payment

12.0 Government Furnished

13.0 Inclement Weather

14.0 Pre-Work Conference

Attachments

Project Tres Piedras Ranger District Janitorial with four (4) option years

General Information

1.0 Scope of Work

The contractor shall provide all management, tools, equipment, and labor necessary to ensure that janitorial services are performed at Tres Piedras Ranger District, Tres Piedras, NM, in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. The contractor shall accomplish all cleaning tasks and be required to provide and replenish soap and paper products in all restrooms.

2.0 Background

Janitorial services will commence estimated April 01, 2023, to March 31, 2024, with four (4) option years. The government reserves the right not to exercise the option year(s).

The janitorial services will be performed at the Tres Piedras Ranger District at 22280 Hwy 64, Tres Piedras, NM 87577.

The area under contract will include approximately 3900 square feet of office space and all related areas such as entrance ways, corridors, lobbies, two (3) restrooms, closets, and kitchen.

• Shop Office and bathroom, approximately 300 square feet. Bathroom incudes a sink, commode, shower, and appurtenant fixtures.

• FMO Offices, approximately 150 Square Feet

• Workout Room, approximately 326 Square Feet

• Aldo Leopold House, 2 stories, approximately 2040 square feet. Includes full kitchen and bathroom with sink, commode, and claw foot tub.

Contractor Requirements

3.0 Technical Requirements / Tasks

The contractor shall furnish supplies and equipment listed below:

• Vacuum cleaner

• Carpet shampooer

• Deodorant cakes

• All detergents/cleaners

• Hand soap

• Disinfectant, germicides& deodorants

• Toilet tissue

• Paper hand towels

• Furniture polish/wax

• Push brooms

• Mops

• Mop Buckets

• Wax remover and floor wax

• Carpet Shampoo

• Window cleaner

• Trash Bags

FACILITY CLEANING SERVICES -Includes Main Office Building, Conference room, Restrooms, and Kitchen.

There will be services performed: three (3) times a week [Tuesday, Thursday, and Saturday's after 5 p.m.], and every four (4) months [December, March, June, and September].

**The Aldo Leopold House will be cleaned once a month from March through October on the first Tuesday of the Month.

Contractor is to call the office to request access to the house.

1. Trash Collection/removal-The contractor shall collect and dispose of ALL trash from ALL trash receptacles in the building, which includes offices, restrooms; and common areas (break room, conference rooms, front greeting are, etc.). All trash receptacles shall be emptied, trash disposed, and containers returned to original locations. The contractor shall provide and replace any obviously soiled, worn or tom plastic can liners. The trash receptacles shall be left clean, free of foreign matter and free of odors.

2. NON-CARPETED FLOORS - (Hard Floors: vinyl tile, ceramic tile, wood, concrete, etc.) Hard floors shall be maintained free of grit, soil, dust, scuff and heel marks, stains, spills, debris, litter, and other foreign matter by effective routine cleaning.

Cleaning shall be accomplished by the most appropriate method (vacuum, sweep, dust mop, damp mop, spot clean, etc.)

with cleaning solutions if applicable, for the specific floor type. After cleaning floor surfaces, they should have a clean appearance without streaks, swirl marks, detergent residue, nor any evidence of soil, stain, film or standing water.

Baseboards, corners, and wall/floor edges shall also be cleaned. Charis, trash receptacles and other easily moveable items shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning.

3. Carpeted Floors - Carpets shall be maintained free of soil, dirt, debris, litter, and other foreign matter to be effective routine cleaning. Any spots and/or spills shall be removed by the carpets manufacturer's approved methods or other commercially accepted practices as soon as noticed. All tears, bums, and raveling shall be brought to the attention of the COR. Area and throw rugs shall be moved to maintain floors underneath these _items and returned to their original and proper position after cleaning. The contractor shall maintain all carpet areas free from visible soil and vacuumed. Soiled areas should be cleaned as necessary.

4. Clean Floor (Walk - Off) Mats - Vacuum and/or clean interior and exterior floor mats. Mats shall be free of all visible lint, litter, debris, soil, and other foreign matter. Soil and moisture underneath mats shall be removed, and mats returned to their original locations.

5. Restrooms - Clean and disinfect all surfaces of sinks, toilets, urinals, lavatories, dispensers, plumbing fixtures, partitions, doors, door handles, walls, stalls, and stall doors, entry doors and entry door handle and other such surfaces shall be cleaned and disinfected using germicidal detergent. Restrooms shall have a clean scent or no odor at all. Toilets, and urinals will be free of spots, water spots, scale buildup, soap scum, odors, and any other deposits. Mirrors shall be clean and have no streaks or other removable matter. Partitions shall be smudge and stain free.

6. Stock Restroom Supplies-Contractor shall ensure restrooms are stocked sufficiently and must provide supplies including toilet tissue, paper towels, hand soap, and ensure that these supplies do not run out. Supplies shall be stored in designated area.

7. Drinking Fountain - Contractor shall clean all facility drinking fountains. All polished metal surfaces, including the orifices and drains, as well as exterior surfaces of fountain shall be cleaned and disinfected. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil.

Every Two Months - (November, January, April, May, July, and September):

1. Dust Furniture/Remove Spider Webs - All office furniture i.e., shelves; cabinets, etc. shall be dusted within reach while standing on the floor. DO NOT dust areas which contain personal belongings. All spider webs need to be removed from the walls, window seals, doorways etc. Inside and outside.

2. Clean Windows Interior and Exterior - All windows will be cleaned with appropriate window cleaner and rags, and left free of dirt, dust, and streaks.

Every Six Months (March, and November):

1. Periodic Carpet Restorative Cleaning (Shampooing) - Carpets shall be deep cleaned to remove embedded soil from carpet fibers. Deep cleaning shall employ an effective technique and/or method to address soil suspension, soil extraction and drying. After deep cleaning, the carpeted area shall show an improvement in visible appearance. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. Chairs, trash receptacles and other items shall be moved to clean carpets underneath and returned to their original location after the carpet has been dried.

4.0 Special Cleaning Requirements

Cleaning Products - The contractor shall tum in a Material Safety Data Sheet.

Cleaning Equipment/Materials -The contractor shall furnish all supplies and proper equipment required to perform the janitorial services. The equipment shall be safe and operable. All equipment cords shall be free of tears and cannot be frayed; cords must be free of electrical or any other tape. Mops and rags used for cleaning may be segregated: One set used for bathrooms, counter tops, hallways, offices, and lobby. The contractor shall clean and disinfect the mops and rags prior to each use with detergent and hot water, rinsed in warm water and sanitized in a bleach solution, wrung out and hung to dry. Mop heads and rags must be changed out when dirty. Sponges can NOT be used.

Sweeping/Mopping Non-carpeted Floors - All non-carpeted floors shall be swept, mopped with hot water, and sanitized with the bleach water solution.

Janitorial Space - The contractor will be required to maintain odorless and clean space. Space will be free of clutter and debris.

6.0 Contracting Officer’s Representative (COR)

The contracting officer will designate a representative herein referred to as the Contracting Officer's Representative (COR). The COR will provide on-the-ground administration of the contract. Prior to the start of work, the Contracting Officer will provide the Name, Address, and Telephone number of the COR to the contractor.

7.0 Quality Assurance

The Government may inspect contract services using a variety of methods, however, the primary means of inspecting all types of work is the periodic method. The Government shall inspect and evaluate the Contractor's performance to ensure services are received in accordance with the requirements set forth in the contract. The COR may inspect by watching actual task performance, physically checking a completed task, checking a management information report; investigating customer complaints, conferring with building occupants/managers; or any combination of the above; or otherwise inspecting the task or its results to determine whether or not performance meets. the standards contained in this PWS.

1. Government Surveillance. The Government will monitor the Contractor's performance under this contracting using the method(s) of surveillance specified in the Performance Requirements Summary. The Government, through the COR, will be monitoring the Contractor's performance on a continuous basis. All monitoring observations will be recorded by the Government. When an observation indicates defective performance, the COR will request the Contractor's representative to confirm defective work and perform corrective work as needed. The Government will also perform a visual inspection of the Contractor's inspection results. The contractor shall be required to rework the effort until the performance standard is achieved, or a payment deduction could be taken.

2. Surveillance Methods. 100% Surveillance: This method requires the COR to inspect the service each time it occurs. Any deficiency shall be documented, and the Contractor shall re-perform the service, is appropriate, at no increase in the contract amount.

8.0 Inspection and Acceptance

The Contracting Officer’s Representative (COR) shall perform periodic inspections. The Contractor shall return to any area that does not meet specifications and bring the work up to specifications within two (2) days of written notification.

9.0 Conduct of Work

The work will be performed in accordance with time or frequency schedules prescribed in the specifications. It shall be carried on without interference with the proper performance of government business. The successful bidder and their employees shall:

a. Shall not disturb papers on desks, drawers, or cabinets; use telephones or radios provided for official government facility during work performance.

b. See that all articles found are turned in to the District Ranger.

c. Refrain from having minor children under age 16 present on the Government facility during work performance.

d. Turn off lights, close and lock windows, and doors, ensuring that the building is safe and secure upon completion of work.

10.0 Defective Work, Damage, and Protection

The successful quoter shall, at their own expense, remedy and correct any defect in risk. They shall, without additional cost to the Government, be fully responsible for all damage to property or injury to persons, which results from their employee's fault or negligence in connection with this contract.

11.0 Payment

Payment will be made monthly in arrears at the Contract Unit Price. The Contractor shall submit an invoice every month to the to IPP (Invoicing Processing Platform) https://www.ipp.gov. The Contract number, remittance address and duns number, and invoice number must be referenced on the invoice, to insure payment.

Payment will be made in accordance with the Prompt Payment Act. Payment will be due 30 days from the date the invoice is received by the payment office or acceptance or services, whichever is the later.

If, after the acceptance of this contract, the Contractor is unable to perform the janitorial services according to the specifications (either by nonperformance or unacceptable work), a deduction will be made for each day the services are not done or accepted. This determination will be made by the COR. The Contractor will have two (2) days to bring work up to specifications.

12.0 Government Furnished

Keys to building. If keys are misplaced the contractor shall contact the COR for replacement keys. The contractor shall NOT have copies made of keys.

13.0 Inclement Weather

When inclement weather sets in, and the work is impractical, upon written request by the Contractor, the Contracting Officer may authorize a total suspension until such weather has passed, and work can proceed. During period of total suspension, the calendar days elapsed will not be charged against the contract time specified.

14.0 Pre-Work Conference

Prior to the beginning of work, a meeting will be held with the successful contractor.

Attachments

1. Inspection and Acceptance

2. Deliveries and Performance

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

https://www.ipp.gov/

(End of Clause)

AGAR 452.246-70 Inspection and Acceptance (FEB 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and or/services to be provided under this contract.

(b) The COR or a designated inspector will make periodic inspections as work progresses. The contractor may observe the inspection while it is being made.

(c) Acceptance of the work will be determined by 100% visual inspection and will be based on adherence to the specifications.

(d) Non-conformance with any of the specifications will classify the work as unsatisfactory and rework may be required to bring the work up to standard.

Attachment 2:

DELIVERIES AND PERFORMANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/vmfara.htm

AGAR 452.211-74 Period of Performance (FEB 1998)

The period of performance for this Base year is from (estimated) 04/01/2023 to 03/31/2024. There are four option years that, if exercised, will have a performance of one year.

(Estimated Start Date)

BASE YEAR – FY 2023 April 01, 2023, through March 31, 2024 OPTION YEAR ONE – FY 2024 April 01, 2024, through March 31, 2025 OPTION YEAR TWO – FY 2025 April 01, 2025, through March 31, 2026

OPTION YEAR THREE – FY 2026 April 01, 2026, through March 31, 2027 OPTION YEAR FOUR – FY 2027 April 01, 2027, through March 31, 2028 http://farsite.hill.af.mil/vmfara.htm

Aldo Leopold House

First Floor

Stairs

Kitchen

Dining Room Living Room

Bathroom

Master Bedroom

Aldo Leopold House

Upstairs

Landing

Bedroom

Bedroom

Bedroom

Stairs

Contract Clauses

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

As prescribed in 12.301(b)(1), insert the following provision:

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and https://www.acquisition.gov/far/12.301#FAR_12_301 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/far/subpart-4.10#FAR_Subpart_4_10 specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section

Suite 8100 470 East L’Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST;

or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one.

The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/far/subpart-32.11#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.214-4 False Statements in Bids.

As prescribed in 14.201-6(b)(2), insert the following provision in all invitations for bids:

FALSE STATEMENTS IN BIDS (APR 1984)

Bidders must provide full, accurate, and complete information as required by this solicitation and its attachments. The penalty for making false statements in bids is prescribed in 18 U.S.C.1001.

(End of provision)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services.

As prescribed in 12.301(b)(2), insert the following provision:

OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEC 2022)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204- 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

https://www.acquisition.gov/far/14.201-6#FAR_14_201_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/12.301#FAR_12_301 https://www.sam.gov/ https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/section-127.300

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110- 174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate— http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim https://www.acquisition.gov/far/52.204-25#FAR_52_204_25

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim https://www.ecfr.gov/current/title-13/part-121 factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.

101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women

Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, https://www.ecfr.gov/current/title-13/part-127 one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror…