ComboDoc_Laser Etcher.pdf

Combined Synopsis/Solicitation

Combined/Synopsis Solicitation

IAW FAR 12.603

31 July 2024

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ), in accordance with FAR Parts 12 and 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-03, effective 02/23/2024, Defense Federal Acquisition Regulation Public Notice 03/26/2024 and Department of the Air Force Federal Acquisition Circular 07/07/2023.

Solicitation number: FA558724Q0074 North American Industry Classification System Code (NAICS): 333517 Size standard: N/A Type of set-aside: Due to overseas location, no set-aside will be used in accordance with FAR 19.000(b)(1)(ii).

The 495 FGS is requiring the procurement of a laser etching machine. The machine currently in use is diminishing in capabilities and functionality. Replacement laser etching machine must meet the minimum specifications outlined in the Salient Characteristics document.

Please see:

Attachment 0001 - Quote Sheet Attachment 0002 – Salient Characteristics Attachment 0003 – Price List Attachment Provision 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

Submitting your quote. Submit your company’s quote in writing and on paper to the address specified in this Request For Quotes (RFQ). You may submit more than one quote. If you do, we will evaluate each separately.

Submission deadline. We must receive your quote at the address specified, by the deadline specified in this RFQ. We will not consider any quote that we receive after the deadline unless we receive it before we issue a purchase order and considering it will not delay our purchase. In case of an emergency that delays our operations and makes submission or receipt of your quote impossible, we will extend the deadline by one working day.

Terms and content of your quote. Your quote must be based on the terms of this RFQ. We might reject any quote that is not based on these terms in every respect. Your quote must contain all of the information described below.

Small Business Status/NAICS Code. IAW FAR 19.000(b)(1)(ii), no small business size standard is being required for this purchase. The North American Industry Classification System (NAICS) code which is applicable to this purchase is 333517 .

By submitting a quote in response to this solicitation the vendor agrees to hold the prices provided in Attachment 0003 - Price List Attachment firm for 60 calendar days from the date specified for receipt of quotes.

Any quote submitted in a currency other than U.S. dollar (USD) will be converted to USD utilizing the exchange rate located at https://comptroller.defense.gov/Financial-Management/Reports/fcfr/#2024.

Provision 52.212-2, Evaluation – Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

A. Basis for Contract Award: The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

1. In accordance with FAR 13.106-2, the Government will utilize comparative evaluations, and give preliminary considerations to all offers received in response to the solicitation. The Government may identify from all evaluated quotes readily discernible value indicators that fall within the parameters of the evaluation factors outlined in this provision. Therefore, the Government reserves the right to select an awardee that provides benefit to the Government that exceeds the minimum outlined standards but is not obligated to do so. Additionally, the Government is not bound to select an awardee whose quote may exceed the minimum requirement, but whose additional value or benefit is not deemed substantial enough by the Government.

2. The Government is not limited to the quote that only meets the minimum described in the below factor(s) and provides the lowest price. However, if no quotes received in response to the solicitation exceed the minimum criteria outlined in this provision, as determined by the Government; then the Government intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212-1, and the minimum requirements outlined in this provision whose price can be determined both fair & reasonable by the Contracting Officer.

3. The Government intends to make an award without conducting interchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing and technical quotes to the Government in their initial quote. However, the Government reserves the right to enter into interchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

B. Evaluation Factors: The following factors shall be used by the Government to evaluate quotes;

1. Price: At minimum, the vendor must provide pricing in accordance with the instructions outlined in FAR 52.212-1. The vendor that provides the lowest price that can be determined both fair & reasonable by the Contracting Officer may be given additional consideration for awardee selection.

However, the Government is under no obligation to do so. The Government intends to only evaluate prices submitted under Combined Synopsis/Solicitation section Supplies or Services and Prices/Cost.

During the evaluation process the Contracting Officer will determine a "Total Evaluated Price" (TEP) for each responsive quote. The TEP is determined by totaling the amount of all line items identified in Combined Synopsis/Solicitation section Supplies or Services and Prices/Cost. For the purposes of this evaluation, a price that is deemed too high while conducting the evaluation of the quote in accordance with FAR 13.106-3 would not be considered fair & reasonable. For the purposes of this evaluation, a price that reflects a lack of understanding of the contract requirement, or displays an undue risk inherent to the vendors approach would not be considered fair and reasonable.

2. Technical Capability: At minimum, the vendor must provide:

a. Documentation that outlines the technical specifications of the products to be provided. The specifications must articulate how the products quoted by the vendor meets the technical requirements outlined in Attachment 0002 - Salient Characteristics;

https://comptroller.defense.gov/Financial-Management/Reports/fcfr/#2024

b. A total projected timeline to complete/deliver all items outlined in Attachment 0002 - Salient Characteristics;

Provision 52.212-3 Alternate I, Offeror Representations and Certifications – Commercial Items, or a cage code proving an active System for Award Management registration, shall be submitted with all offers.

Clause 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Items applies to this acquisition.

Questions must be submitted and received by the Points of Contact listed below no later than 12:00 GMT on Friday August 2024. Questions received after this deadline will not be reviewed or considered.

Quotes must be received no later than 17:00 GMT on Friday 16 August 2024 by the 48th Contracting Squadron, via email to the following Points of Contact (POCs):

Primary: 2d Lt Charles Kye Secondary: MSgt Jaime Compean Email: charles.kye.1@us.af.mil Email: jaime.compean@us.af.mil mailto:charles.kye.1@us.af.mil mailto:jaime.compean@us.af.mil

Salient Characteristics – 48 MXG Laser Etcher

Requiring Activity: 48 MXG Project Title: Laser Etcher Date: 23 July 2024

Mission: The 48th Maintenance Group is responsible for all organizational and intermediate level maintenance for F-35A & F-15E aircraft, engines, munitions and support equipment used by three fighter squadrons and one rescue squadron to accomplish U.S. Air Forces in Europe, U.S. European command and NATO commitments and taskings.

Background: The 495 FGS is requiring the procurement of a laser etching machine. The machine currently in use is diminishing in capabilities and functionality.

Product Requirements:

• 120W CO2

• 50W Fiber

• Large working surface aprox. 48" X 35" for large tooling

• Enclosed machine

• Secondary air filtration system

• Air cooled preferred

• 2" laser focus for high resolution

• Adjustable DPI to at least 1200

• Rotary chuck tool

• Camera project positioning/tracking

• Must be able to plug into a UK outlet (220V)

• User friendly interface

• Training provided on laser software/operation/maintenance

Delivery & Installation Requirements:

• All dates to be coordinated through TSgt Travis Chase of the 495 FGS Support Section upon award.

• The Contractor shall deliver laser etcher and above-mentioned accessories to Building 1355 on RAF Lakenheath as per the agreed schedule and install in the 495 FGS Support Section.

• TThe Contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items, and services necessary to deliver and set-up the laser etcher system to Building 1355, RAF Lakenheath.

• The Use of mechanical handling equipment may be permitted. Details of such equipment must be passed to the 48th Contracting Office for approval prior to use.

• All Items shall be unpacked and fully installed according to the manufacturer guidelines.

• The Contractor shall inspect to ensure the laser etcher system is free of surface dirt and defects, the installation is complete, and all equipment is ready for use.

• The Contractor shall be liable for any damage caused to furnishings and/or US Government property during this contracted service.

• Installation Contractors are required to always be escorted by base personnel while on the facility.

• Training shall be provided on software, operation, and maintenance of laser etcher system.

Removal & Disposal Requirements:

• The removal of old laser etcher system and all packaging is required as part of this project.

• Laser etcher installed or removed from 495 FGS Support Section shall not be placed in a manner that obstructs fire lanes.

• Laser etcher removed by the Contractor will be loaded and packed by the Contractor, and placed in the truck by the Contractor, under the direction of a Government Representative.

• Dimension of area needed for installation of laser etcher, filtration system, and accessories to be provided so the space can be cleared, minus old laser etcher system, for delivery of new laser etcher system.