Combo SynopsisSolicitation 20-Q-0010.pdf

DEPARTMENT OF THE ARMY

SACRAMENTO DISTRICT, CORPS OF ENGINEERS

1325 J STREET

SACRAMENTO, CALIFORNIA 95814-2922

9 March 2020

REPLY TO

ATTENTION OF:

Thomas Tran Contracting Division

SUBJECT: Request for Quote – Septic Pumping Services at Englebright Lake, Yuba County, CA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with FAR part 13.5 and additional information included in this notice. USACE Sacramento intends to award a Firm Fixed Price Purchase Order with a Base and (4) Option Years in response to this solicitation. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is being set aside 100% for Small Business.

General Information

RFQ Number: W91238-20-Q-0010

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

North American Industry Classification Code (NAICS): 562991 Size Standard: $7.5 Million

Set-aside 100% for Small Business

Quotes are due April 10, 2020 at 11:00am PT to Thomas.T.Tran@usace.army.mil

SITE VISIT

12896 Englebright Dam Road Smartsville, CA 95977

All Attendees shall submit the adjacent info to Thomas.T.Tran@usace.army.mil no later than 3:00pm PT March 23, 2020

Wednesday March 25, 2020 10:00am PT

-Company Name -Name of Attendee -Position of Attendee -Attendee Phone Number

Questions: All vendor questions shall be submitted to Thomas.T.Tran@usace.army.mil NLT 11:00am PT March 27, 2020.

mailto:Thomas.T.Tran@usace.army.mil

Line Item

Description

Qty Unit of Issue

Unit Price

Total Price

Base Year: Septic Pumping Services - This is an informational line item only. For pricing, see pricing schedule below.

Contractor shall furnish all necessary labor, materials, equipment, tools, vehicles, transportation, and supervision necessary to perform septic pumping services at Englebright Lake, Nevada County, Smartsville, CA. All quantities on the line items in the pricing schedule are Estimated Quantity Line Items. Prospective vendors are strongly urged to visit the work site.

Period of Performance: 20 May 2020 – 19 May 2021.

Point of Contacts: Technical – Doug Grothe at (530) 432-6427, Contractual – LTC. Daniels, Section Chief, at 916-557-7090.

0001AA Joe Miller Restroom Vault Pumping Service –

Joe Miller Restroom Vault Pumping for 5,500 gallon capacity vault/holding tank at the Joe Miller Recreation Area Restroom.

6 EA

0001AB Barge Sewage Tank Pumping Service – Barge Sewage Tank Pumping 1,200 gallon capacity sewage holding tank on the work barge.

6 EA

(est)

0001AC Narrows CXT Restroom Vault Pumping Service - CXT Restroom Vault Pumping Service - 1,000 gallon capacity vault/holding tank at the Narrows Recreation Area.

0001AD Rice’s Crossing CXT Restroom Vault Pumping Service - CXT Restroom Vault Pumping Service - 1,000 gallon capacity vault/holding tank

2 EA

Base Year Total –

Issue

Unit Price

Option Year One (1): Septic Pumping Services - This is an informational line item only. For pricing, see pricing schedule below. Contractor shall furnish all necessary labor, materials, equipment, tools, vehicles, transportation, and supervision necessary to perform septic pumping services at Englebright Lake, Nevada County, Smartsville, CA. All quantities on the line items in the pricing schedule are Estimated Quantity Line Items. Prospective vendors are strongly urged to visit the work site.

Period of Performance: 20 May 2021 – 19 May 2022.

Point of Contacts: Technical – Doug Grothe at 530-432-6427, 1001AA Joe Miller Restroom Vault

Joe Miller Restroom Vault Pumping for 5,500 gallon capacity vault/holding tank at the Joe Miller Recreation Area

1001AB Barge Sewage Tank Pumping

Pumping 1,200 gallon capacity sewage holding tank on the work barge.

1001AC Narrows CXT Restroom Vault

Restroom Vault Pumping Service - 1,000 gallon capacity vault/holding tank at the Narrows Recreation Area.

EA

1001AD Rice’s Crossing CXT

Service - CXT Restroom Vault Pumping Service - 1,000 gallon capacity vault/holding tank

Option Year 1 Total –

Issue

Unit Price

Option Year Two (2): Septic informational line item only. For pricing, see pricing schedule below. Contractor shall furnish all necessary labor, materials, equipment, tools, vehicles, transportation, and supervision necessary to perform septic pumping services at Englebright Lake, Nevada County, Smartsville, CA. All quantities on the line items in the pricing schedule are Estimated Quantity Line Items. Prospective vendors are strongly urged to visit the work site.

Period of Performance: 20 May 2022 – 19 May 2023.

Point of Contacts: Technical – Doug Grothe at 530-432-6427, 2001AA Joe Miller Restroom Vault

Joe Miller Restroom Vault Pumping for 5,500 gallon capacity vault/holding tank at the Joe Miller Recreation Area

EA

2001AB Barge Sewage Tank Pumping Service – Barge Sewage Tank Pumping 1,200 gallon capacity sewage holding tank on the work barge.

6 EA

2001AC Narrows CXT Restroom Vault Pumping Service - CXT Restroom Vault Pumping Service - 1,000 gallon capacity vault/holding tank at the Narrows Recreation Area.

2001AD Rice’s Crossing CXT

Service - CXT Restroom Vault Pumping Service - 1,000 gallon capacity vault/holding tank

Option Year 2 Total –

Issue

Unit Price

Option Year Three (3): Septic informational line item only. For pricing, see pricing schedule below. Contractor shall furnish all necessary labor, materials, equipment, tools, vehicles, transportation, and supervision necessary to perform septic pumping services at Englebright Lake, Nevada County, Smartsville, CA. All quantities on the line items in the pricing schedule are Estimated Quantity Line Items. Prospective vendors are strongly urged to visit the work site.

Period of Performance: 20 May 2023 – 19 May 2024.

Point of Contacts: Technical – Doug Grothe at 530-432-6427, 3001AA Joe Miller Restroom Vault

Joe Miller Restroom Vault Pumping for 5,500 gallon capacity vault/holding tank at the Joe Miller Recreation Area Restroom.

3001AB Barge Sewage Tank Pumping

Pumping 1,200 gallon capacity sewage holding tank on the work barge.

3001AC Narrows CXT Restroom Vault

Restroom Vault Pumping Service - 1,000 gallon capacity vault/holding tank at the Narrows Recreation Area.

3001AD Rice’s Crossing CXT

Service - CXT Restroom Vault Pumping Service - 1,000 gallon capacity vault/holding tank

Option Year 3 Total –

Issue

Unit Price

Option Year Four (4): Septic informational line item only. For pricing, see pricing schedule below. Contractor shall furnish all necessary labor, materials, equipment, tools, vehicles, transportation, and supervision necessary to perform septic pumping services at Englebright Lake, Nevada County, Smartsville, CA. All quantities on the line items in the pricing schedule are Estimated Quantity Line Items. Prospective vendors are strongly urged to visit the work site.

Period of Performance: 20 May 2024 – 19 May 2025.

Point of Contacts: Technical – Doug Grothe at 530-432-6427, 4001AA Joe Miller Restroom Vault

Joe Miller Restroom Vault Pumping for 5,500 gallon capacity vault/holding tank at the Joe Miller Recreation Area Restroom.

4001AB Barge Sewage Tank Pumping

Pumping 1,200 gallon capacity sewage holding tank on the work barge.

6 EA

(est)

4001AC Narrows CXT Restroom Vault

Restroom Vault Pumping Service - 1,000 gallon capacity vault/holding tank at the Narrows Recreation Area.

6 EA

4001AD Rice’s Crossing CXT

Service - CXT Restroom Vault Pumping Service - 1,000 gallon capacity vault/holding tank

2 EA

Option Year 4 Total –

GRAND TOTAL –

Quotes/offers shall be valid for 60 days from the offer due date.

Offeror’s Business Information:

Business Name: _______________________________ _______________________________ Authorized Agent’s Signature/Date

DUNS Number/Cage Code: ______________________

Tax ID Number: _______________________________

Business Size (select one): Large Small

Wage Determination No.: 2015-5659 Revision No.: 9 Date of Revision: 12/23/2019

This document can be viewed at:

http://www.wdol.gov/sca.aspx

Please see further instructions for quote submission under Provision 52.212-1 of this document.

Documents necessary for quote submission are as follows:

1. Completed and signed Page 2-11 of this document (Pricing sheet)

2. Cost breakdown sheets (if further breakdown is available).

3. Completed FAR Clause 52.212-3

4. Past Performance References http://www.wdol.gov/sca.aspx

PERFORMANCE WORK STATEMENT

Englebright – Pumping Services

Dated: 20 May 2020

PART A – GENERAL INFORMATION:

1. Services: The Contractor shall furnish all labor, materials, equipment, supplies, transportation and supervision necessary to provide recreational janitorial services at Englebright Lake. The Contractor shall be responsible for all costs related to performing this contract. Services shall be performed at various locations within the Englebright project boundaries, Nevada Counties, CA. All work, materials and equipment shall be subject to the approval of the Technical Point of Contact. High lake levels and/or inclement weather may restrict access into a service location. This condition shall not release the Contractor from completing the service.

2. Area Closures: In the event that any part of, or the entire Park is permanently or temporarily closed, the segments of this contract pertaining to that area may not be required and therefore not utilized. The number of facilities may vary. Contractor shall not perform work in closed areas or facilities not in use and shall not be compensated for work not accomplished.

3. Points of Contact: Technical: Mr. Doug Grothe, Park Manager, Englebright Lake,

(530) 432-6427. Contractual: LTC. Daniels, Contract Specialist, (916) 557-7090.

Period of Performance: This contract consists of a Base Year and Four (4) Option Years in which the Government may elect to exercise the option years.

- Base Year shall be 20 May 2020 – 19 May 2021

- Option Year 1 shall be 20 May 2021 – 19 May 2022

- Option Year 2 shall be 20 May 2022 – 19 May 2023

- Option Year 3 shall be 20 May 2023 – 19 May 2024

- Option Year 4 shall be 20 May 2024 – 19 May 2025

4. Authorities/Technical Direction: The Contractor shall not take direction from any Government employee, or any person other than the Government Contracting Officer that changes the terms and conditions of this contract action, scope or impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor shall act upon those changes. The Contractor shall comply with the changes clause of this contract when the Contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contracting Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters.

5. Estimated Quantity Line Items: All Section B Pricing Schedule Line Items with quantities are estimated-quantity Line Items. The quantities are estimated amounts and are not guaranteed amounts. The Contractor shall only be paid for work actually performed. At no time will the Contractor exceed the estimated quantity on any estimated quantity Line Item. The Contractor shall establish a tracking system of actual quantities against the contract’s estimated quantities for each estimated quantity Line Item and will maintain the tracking system up to date throughout the life of the contract.

When the actual quantity of any Line Item reaches 85% of the maximum quantity, the Contractor shall notify the Government’s Contract Specialist and the Technical POC in writing by fax or e-mail within five business days. Once the Government is notified that the actual quantity has reached 85% of the estimated quantity on any Line Item and if the Government determines that the estimated quantity needs to be increased, the Contractor will receive an official modification to the contract action signed by the Contracting Officer increasing the quantity and the amount obligated on the contract BEFORE the Contractor will proceed to work over the existing estimated quantity. The modification will set the new estimated quantity that the Contractor may not exceed without another modification.

6. Invoices & Payments:

a. The Contractor shall be paid at the completion of specified services for the amount of work accomplished. Invoices shall be verified by the Technical Point of Contact before payment can be authorized.

b. Invoices shall be sent monthly in arrears to the following addresses:

(a) Original invoice only WITHOUT additional information or supporting documentation:

(b) U.S. Army Corps of Engineers; Attn: CEFC-FP; 5720 Integrity Drive, Millington, TN 38054-5005.

(2) One copy each of invoice WITH all required information including any necessary supporting documentation:

(a) U.S. Army Corps of Engineers; Attn: Park Manager, Englebright Lake;

12896 Englebright Dam Road, Smartsville, CA 95977.

(b) U.S. Army Corps of Engineers; Attn: LTC. Daniels, 1325 J Street, Sacramento, CA 95814-2922.

c. Final payment shall be authorized when Government issued keys have been returned and all reporting requirements have been met.

d. All invoices must reflect contract number and final invoice shall be marked

“FINAL”.

e. Supporting documentation to include with each invoice to the Park Manager and/or the COR. Supporting Documents are located in Section J.

(1) Safety Exposure Report, CESPD Form 94. Attachment 1, Form 94.

(2) Monthly safety meeting minutes. A sample format is shown in Attachment 2

(3) Activity Hazard Analysis. See Attachment 3.

(4) Repair/Work Requests, if needed. See Attachment 4.

(5) Map of Service Area. See Attachment 5.

(6) Monthly Quality Control inspection form if applicable. A sample format is show in the QASP. SECTION G

PART B – WORK TO BE PERFORMED:

1. General Information: The Contractor shall provide all labor, equipment, materials, supplies, transportation (including a vessel) and supervision necessary to perform all janitorial services at Englebright Lake.

2. Work Locations: Service shall be performed in the areas listed in this statement of work unless otherwise specified by the Park Manager and/or the COR. It shall be essential that the Contractor possess a vehicle in good working order to make trips between work locations and fulfill contract requirements. It is possible that some areas shall be closed longer than noted in the contract specifications or undergo major changes in operational status. If these changes become effective, the Contractor shall be notified two weeks before implementation.

3. Basic Pumping Service: Four (4) vaults/holding tanks are present at Englebright Lake are as follows:

• Joe Miller Restroom is a 5,500 gallon holding vault

• Barge Sewage Tank is a 1,200 gallon holding tank

• Narrows CXT restroom is a 1,000 gallon holding vault

• Rice’s Crossing CXT restroom is a 1,000 gallon holding vault

The basic pumping service shall consist of pumping the tank or vault(s) empty at the request of the Park Manager. Disposal of sewage waste materials shall be accomplished off-site and in accordance with all applicable State and County sanitation regulations.

4. Acceptable Level of Performance: Tanks will be pumped completely empty.

Contractor shall supply the Park Manager with a copy of the disposal manifest to document the total number of gallons pumped. The manifest should be included with the Contractor’s invoice.

5. Work Schedule:

a. Days of Operation: Service days shall be as indicated within this statement of work unless otherwise specified by the Park Manager and/or the COR. The Contractor shall be notified of schedule changes at least 72 hours in advance. No work shall be conducted on days other than those scheduled without prior approval from the Park Manager and/or the COR.

b. Hours of Operation: Work completed under this statement of work shall start no earlier than 8:00 a.m. and 4:30 p.m. unless otherwise approved by the Park Manager and/or the COR. The Contractor shall notify the Park Office if the services are unable to be performed for any reason.

c. Federal Holidays: When a service day falls on a Federal Holiday, the service shall be performed on the following work day, unless otherwise noted in the statement of work. The ten Federal Holidays are as follows:

(1) New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

(2) When one of the above designated holidays falls on a Sunday the following Monday shall be observed as the legal holiday. When a designated holiday falls on a Saturday the preceding Friday shall be observed as a legal holiday.

6. Janitorial Service Locations: The four (4) Janitorial service locations are as follows: the Project Park Office, Narrows and Joe Miller Water-borne Restroom Facilities, and the Narrows Concrete Vault Toilet (CXT).

7. Pre-Work Meeting: The Contractor shall meet with the Park Manager and/or the COR annually at least five (5) days prior to commencement of the contract to discuss contract requirements and provide proof of meeting the following requirements:

a. General park orientation.

b. Valid California Driver’s License.

c. General Liability Insurance.

d. Automobile Liability Insurance.

e. Worker’s Compensation Insurance (if you have employees).

f. Safety plan.

g. Contract performance work statement and compliance.

h. Acceptable performance standards.

i. Billing procedures and supporting documents.

PART C – CONTRACTOR RESPONSIBILITIES:

1. Safety and Health Requirements: The Contractor shall comply with the latest version of EM 385-1-1 (including interim changes), U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual. See USACE website for more details at www.usace.army.mil/Safety-and-Occupational-Health/. The Contractor will be provided access to a copy of EM 385-1-1. A copy of EM 385-1-1 is located at the Park Office and is available online. The Contractor shall comply with all pertinent provisions of the California State Health Code, Cal-OSHA, and Yuba and Nevada Counties Codes. An observed Contractor violation of safety requirements/equipment shall be grounds for the Government to stop work. Work shall not continue until the violation is corrected.

a. Area Safety: The work to be performed shall be within the boundaries of public recreation areas and the attention of the Contractor and his employees is directed to the need for extreme caution and care while driving and/or operating equipment in these locations. The Contractor and employees shall comply with all state and local traffic and boating laws. Contractor and/or contract employees shall not park in any reserved or restricted parking areas except as approved in advance by the Park Manager.

b. Safety Equipment: Appropriate personal protective equipment (PPE) will be identified in an Activity Hazard Analysis (AHA) and must be worn at all time while providing services. General employee safety equipment includes safety toe shoes (open-toed shoes are prohibited), safety glasses, hard hats, hearing protection, work gloves, Coast Guard Approved personal flotation devices and/or other additional personal safety equipment required for specific work duties. Appropriate personal flotation devices shall be worn at all times while aboard any vessel. The equipment used by the Contractor for the specified service shall be in satisfactory operating condition and maintained. The Government reserves the right to require the Contractor to discontinue the use of unsatisfactory equipment and to require that such equipment be replaced with acceptable equipment to maintain contract compliance.

The decision of the Contracting Officer as to serviceability of the equipment shall be final. Each vehicle and vessel used by the Contractor to conduct work shall meet all State of California vehicle and vessel code requirements. A vessel inspection shall be completed prior to the commencement of work under this contract.

c. Safety Meetings: The Contractor shall submit a report containing the minutes of the Contractor's monthly safety meetings as required in EM 385-1-1. A report of each meeting shall be submitted to the Park Manager with each service invoice. A sample format is shown in Attachment 2.

d. Hazardous Waste/Hazardous Spill Notification: The Contractor shall immediately notify the Park Manger of any chemical spills or hazardous waste encounter on Government Property.

e. Exposure Data Report: The Contractor shall submit a Safety Exposure Report, CESPD Form 94, to the Park Manager with each service invoice. See Attachment 1 for Form 94. It shall be the Contractor’s responsibility to provide additional copies.

f. Disposal: The disposal of waste materials shall be done at approved locations and in accordance with all applicable State and County regulations. No hazardous waste of any kind shall be discharged on Government property.

g. Safety Data Sheet (SDS): The Contractor shall submit a SDS and product information sheet or label for any chemicals used. This information shall be given to the Park Manager or prior to the use of the product.

h. Activity Hazard Analysis: The Contractor shall submit to the Park Manager an Activity Hazard Analysis (AHA) to include all phases of the work to be performed prior to the start of service. AHAs shall be reviewed and updated annually. A sample AHA format is shown in Attachment 3.

i. Accident Records: The Contractor shall maintain an accurate record of, and shall report to the Contracting Officer in the manner and on the forms prescribed by the Contracting Officer, all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incidental to work performed under this contract. Medical expenses for Contractor personnel are the responsibility of the Contractor.

2. Title 36, Chapter III, Part 327, Rules and Regulations: The work to be performed under this contract shall be within the boundaries of land administered by USACE. The Contractor and contract employees are subject to all Title 36 regulations while completing work under this contract. No special provisions or entitlements shall be granted to the Contractor or contract employees.

3. Required Supplies and Equipment:

a. Vehicle: The use of a pickup truck or similar vehicle of sufficient size to haul the janitorial equipment and personnel to and from Englebright Lake and to transport collected materials to a Government provided transfer unit for disposal. The Contractor is authorized to park in open parking spaces at locations where contract work is performed provided the vehicle is clearly marked with the contractor’s logo.

b. Janitorial Equipment: The Contractor shall provide all equipment necessary including but not limited to buckets, mops, hoses, nozzles, brooms and other equipment associated with this type of work. In addition, the Contractor shall provide all necessary safety equipment (gloves, safety glasses, safety shoes, lifejackets, etc.) to safely perform work. The government shall not be held liable for any lost or stolen equipment.

c. Contractor Clothing: Appropriate personal protective equipment (PPE) will be identified in an Activity Hazard Analysis (AHA) and must be worn at all time while providing services. The Contractor and their employees shall wear a uniform shirt (whether long or short sleeve) that bears a company logo or embroidered patch to identify contract employee(s). No Cutoff jeans) will be worn by any employee. A clean, well-groomed appearance shall be maintained at all times while on duty.

4. Ability to Perform: The Contractor shall have sufficient equipment and labor to perform services. If for any reason the Contractor shall be unable to perform any service as scheduled, the Park Manger shall be notified 24 hours in advance.

5. Quality Control: If someone other than the person named on the official contract will be performing the duties as described, it shall be the responsibility of the Contractor to personally inspect the worksite a minimum of once every 30 days to ensure adherence to contract specifications and acceptable performance standards. A record of these inspections will be include with each monthly invoice. See QASP for example inspection form in Section G.

6. Employees: The Contractor shall furnish competent, safety conscious personnel. If employees prove to be incompetent or unsatisfactory, the Contractor shall remove them immediately and replace them. For safety and security purposes, the Contractor shall submit IN WRITING the name, address and phone number of all personnel performing services under this contract prior to the commencement of work. The Contractor shall submit IN WRITING the name of all employees discharged during this contract.

7. Call-out Number: The Contractor shall maintain a means of daily telephone contact during normal business hours, 8:00 a.m. to 4:30 p.m. The contact shall be a person, answering service or machine. Once the Corps has notified the contact, the Contractor shall be considered officially notified for contract discrepancies, cleaning problems or related issues.

8. Facilities/Deliveries: The Government shall not supply office, storage or operational facilities to the Contractor. Government personnel shall not accept deliveries of materials that shall be used or installed by the Contractor.

9. Protection of Government Facilities: The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor's failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

10. Drug Free Workplace: In the contractor’s cover letter to the Contract Specialist with their proposal, the contractor shall certify that they understand the conditions set forth in the contract. Contractor understands that the Federal Building is a drug free workplace, and certify that their company and personnel have met these requirements.

11. Insurance: A copy of evidence showing the acquisition of insurance, if required by this contract, shall be submitted to the Park Manager prior to the commencement of work.

12. Lost and Found: All personal property found anywhere on Government property shall be accounted for and turned over to the Park Manager, Park Ranger or Park Office as quickly as possible.

13. Repair/Work Request Forms: The Contractor shall report vandalism and potential safety hazards encountered while performing services. Any situation within or interfering with the Contractor’s work performance shall also be reported. The Contractor shall complete Repair/Work Request Form and submit to the Park Office on the day the problem is discovered. Equipment malfunctions, if applicable, shall also be reported. Damaged or inoperative facilities shall be reported. If the damaged facilities pose an immediate danger to the public, the Contractor shall notify the Park Manager, Park Office or a Park Ranger as quickly as possible. See Attachment 4 for Repair/Work Request Form.

PART D – GOVERNMENT RESPONSIBILITIES:

1. Inspection: The Government shall monitor the Contractor’s performance in all functional areas under this contract and reserve the right to use whatever additional surveillance procedures deemed appropriate. Contractor services shall be monitored using the random sampling method, the planned sampling method and/or 100% inspection method. The Government reserves the right to change or alter the type of inspection plan at its discretion at any time. See QASP for more information.

Unsafe Conditions: Work shall be halted by the Contracting Officer or by the Technical Point of Contact if an unsafe condition exists or shall develop if work continues. The Contractor shall have no basis for compensation should such a work stoppage cost the Contractor damages. Work shall not resume until the condition is corrected in a safe manner.

PART E – CONTRACTORS RESPONSIBILITIES: SECURITY

1. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."

2. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

2b. For contractors who do not require CAC, but require access to a DoD facility or installation. Proposed language: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program.

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training."

4. Pre-screen candidates using E-Verify Program. Proposed language: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

INSPECTION AND ACCEPTANCE TERMS

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 20-MAY-2020 TO

19-MAY-2021

N/A ENGLEBRIGHT LAKE

DOUG GROTHE

P.O. BOX 6

12896 ENGLEBRIGHT DAM RD

SMARTSVILLE, CA 95977

530-432-6427 FOB: Destination

XXXXXX

POP 20-MAY-2021 TO

19-MAY-2022

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

POP 20-MAY-2022 TO

19-MAY-2023

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

POP 20-MAY-2023 TO

19-MAY-2024

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

POP 20-MAY-2024 TO

19-MAY-2025

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

QASP Performance Standards and Ratings Definitions Septic Pumping Services – Englebright Lake

Performance Standard

Exceptional Very Good Satisfactory Marginal Unsatisfactory

Basic Definition

Contractor exceeds the performance requirements for the milestone, deliverable, or standard, with no substantive input from the government.

Contractor exceeds the performance requirements for the milestone, deliverable, or standard, with minimal input from the government.

Contractor meets the performance requirements for the milestone, deliverable, or standard, with moderate input from the government.

Contractor meets the performance requirements for the milestone, deliverable, or standard, with significant input from the government.

Contractor does not meet the performance requirements for the milestone, deliverable, or standard, after significant input from the government.

Performance Category: Quality of Service

Quality

The contractor shall complete all requirements and carry out all services in accordance with the Performance Work Statement (PWS) to include APP and AHAs.

Inspections of the work performed exceeds the requirements of the PWS.

No deficiencies noted.

Inspections of work performed meets and /or exceeds the requirements of the PWS.

Several correctable deficiencies noted, but the deficiencies do not compromise the quality of work performed.

Inspections of work performed meets the requirement of the PWS.

Several correctable deficiencies noted, but the deficiencies do not compromise the quality of work performed.

Inspections of work performed meets or does not meet the minimum requirements of the PWS.

Numerous correctable deficiencies noted, but some of the deficiencies compromise the quality of work performed.

Inspections of work performed does not meet the requirements of the PWS.

Numerous correctable and uncorrectable deficiencies noted, and the deficiencies compromise the quality of work performed.

Performance Category: Schedule

Schedule

The contractor shall complete all requirements in accordance with the PWS and performs the work on the designated days and quantities listed.

Contractor Achieves requirement more than 98 percent of the time (unless the COR waives this requirement), per criteria established in the PWS and the QASP.

Contractor Achieves requirements less than 98 percent but more than 95 percent (unless the COR waives this requirement), per criteria established in the PWS and the

QASP.

Contractor Achieves requirements less than 95 percent but more than 90 percent (unless the COR waives this requirement), per criteria established in the PWS and the

QASP.

Contractor Achieves requirements less than 90 percent but more than 85 percent (unless the COR waives this requirement), per criteria established in the PWS and the

QASP.

Contractor Achieves requirements less than 85 percent (unless the COR waives this requirement), per criteria established in the PWS and the

QASP.

Performance Category: Safety

Safety

The contractor shall maintain an effective safety program as outlined in the PWS.

No significant safety deficiencies are reported during QA inspection of fieldwork. No lost time accidents or injuries are recorded during the fieldwork.

No more than one (1) serious safety deficiencies are reported during QA inspection of fieldwork. If any serious safety deficiency is noted during the project, appropriate investigation, corrective action, implementation, and written verification of the corrective action are provided to the COR. No lost time accidents or injuries are recorded during the fieldwork.

No more than two (2) serious safety deficiencies are reported during QA inspection of fieldwork. If any serious safety deficiency is noted during the project, appropriate investigation, corrective action, implementation, and written verification of the corrective action are provided to the COR. No lost time accidents or injuries are recorded during the fieldwork.

No more than three

(3) serious safety deficiencies are reported during QA inspection of fieldwork. If any serious safety deficiency is noted during the project, appropriate investigation, corrective action, implementation, and written verification of the corrective action are provided to the COR. No more than one lost time accident or injury is recorded during the fieldwork.

More than three

(3) serious safety deficiencies are reported during QA inspection of field activities, or a serious safety deficiency is reported but not properly investigated and corrected, or two or more lost time accidents or injuries is recorded during the fieldwork.

Performance Category: Management of Key Personnel and Resources

Management of Key Personnel and Resources

All personnel proposed by the contractor were assigned to the project.

Some personnel were substituted by higher qualified individuals.

Zero (0) instances of resource management issues creating a negative impact to the activity.

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by higher qualified individuals.

No more than one (1) instance of resource management issues creating a negative impact to the activity.

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by equally qualified individuals.

Informal poor performance feedback on conduct of personnel is provided by the COR but are corrected.

No more than two (2) instances of resource management issues creating a negative impact to the activity.

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by equally qualified individuals.

Formal letter of poor performance feedback on conduct of personnel is provided by the COR but are corrected.

No more than three (3) instances of resource management issues creating a negative impact to the activity.

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by lesser qualified individuals.

Written request from KO requesting removal of assigned personnel for poor performance or notification of poor performance is provided by the COR and is not corrected.

More than three

(3) instances of resource management issues creating a negative impact to the activity.

Rating System

If a deliverable as described in the QASP is rated as being of unsatisfactory quality at the time that the PMP deadline for the milestone/deliverable expires, the deliverable will automatically receive an unsatisfactory rating for timeliness. At no point will a milestone/deliverable receive an exceptional, very good, or satisfactory rating for timeliness if it is rated as being of unsatisfactory quality. Overall satisfactory performance on a milestone/deliverable requires ratings of satisfactory, very good or exceptional for the quality, timeliness, and safety standards.

Surveillance Methodology

The Government shall monitor the Contractor’s performance in all functional areas under this contract and reserve the right to use whatever additional surveillance procedures deemed appropriate. Contractor services shall be monitored using the random sampling method, the planned sampling method and/or 100% inspection method. The Government reserves the right to change or alter the type of inspection plan at its

One or more of the surveillance methods listed below will be used in the execution of this QASP:

100% Inspection - All key performances and deliverables will be evaluated through 100% inspection (e.g., on-site inspection, document review). The COR will document performance for each completed milestone/deliverable prior to payment, as described in the QASP.

Periodic, Random, Planned Inspection - At the COR’s discretion, periodic inspections may be conducted to evaluate progress toward and/or completion of key milestones and deliverables at any time. The COR may complete a periodic progress inspection if s/he believes that deficiencies exist that must be addressed prior to milestone/deliverable completion. While corrective action or re-performance will be required if necessary, the Contractor will not be financially penalized for unacceptable performance recorded in periodic progress reports, provided that final performance evaluation of the milestone/deliverable is deemed acceptable.

Visitor/Customer Feedback - Additional feedback will be obtained through random visitor/customer feedback. To be considered valid, input must set forth clearly and in writing and details nature of the feedback. The feedback must be signed, and be forwarded to the KO. The KO will maintain a summary log of all formally received customer feedback as well as a copy of each feedback in a documentation file.

Surveillance Documentation

Quality Assurance Monitoring Form - The COR will use a performance evaluation form to record evaluation of the Contractor’s performance for each deliverable in accordance with the methodology described in this QASP. The COR must substantiate, through narratives in the form, all exceptional, very good, marginal, and unsatisfactory ratings. Performance at the satisfactory level is expected from the Contractor. At a minimum, the evaluation form will indicate actual and scheduled delivery times and number of reviews required to achieve the final product. The COR will forward copies of all completed performance evaluation forms to the KO and Contractor within one week of performing the inspection.

Corrective Action Process - When a milestone/deliverable receives an overall marginal or unsatisfactory rating, the Contractor will explain, within 15 days, in writing to COR why performance was marginal or unsatisfactory, how performance will be returned to satisfactory levels, and how recurrence of the problem will be prevented in the future. Inspection of Services outlined in FAR 52.246-5 will apply: The contractor shall develop a plan for recovery. Continuous review until performance is satisfactory or better. Elevate to higher level of contract management if actions fail to result in improvement. If the acceptable quality level falls below Satisfactory, additional option years may not be exercised.

KO Role in the Surveillance Process - The KO will review each performance evaluation form prepared by the COR. When appropriate, the KO may investigate further to determine if all the facts and circumstances surrounding the event were considered in the COR opinions outlined on the form. The KO will immediately discuss any marginal or unsatisfactory rating with the Contractor to assure that corrective action is promptly initiated.

Annual Performance Assessment - At the end of every year, the COR will prepare a written Contractor Performance Assessment Report (CPAR) for the KO summarizing the overall results of his/her surveillance of the Contractor’s performance during the previous 12 months. This report will become part of the formal QA documentation.

QA File - The COR will maintain a complete QA file. This file will contain copies of all performance evaluation forms and any other related documentation. The COR will forward these records to the KO at termination or completion of the contract. All performance assessment forms, attachments and working papers must be marked

“FOR OFFICIAL USE ONLY/SOURCE SELECTION INFORMATION - SEE FAR 2.101

AND 3.104” according to Freedom of Information Act Program, FAR 3.104, and 41 USC Sect. 423. Assessment reports may also contain information that is proprietary to the contractor. Information contained on the CPAR, such as trade secrets and protected commercial or financial data obtained from the contractor in confidence, must be protected from unauthorized disclosure. COR’s shall annotate on the assessment report if it contains material that is a trade secret, etc., to ensure that future readers of the evaluations are informed and will protect as required. Contractor performance information is privileged source selection information. It is also protected by the Privacy Act and is not releasable under the Freedom of Information Act.

Payment and Corrective Action

Satisfactory Performance - Full payment for a milestone/deliverable will be provided upon verification of overall satisfactory performance, as rated on quality and schedule.

This verification will be recorded in a performance evaluation form submitted to the KO specifying overall Contractor performance as satisfactory, very good, or exceptional for the milestone/deliverable.

Marginal or Unsatisfactory Performance - If a milestone/deliverable receives a marginal or unsatisfactory rating for the quality performance standard, re-performance is required until the milestone/deliverable receives a rating of satisfactory or better. This re-performance is required regardless of cost or schedule constraints that may result from the marginal or unsatisfactory performance, unless the KO has opted to terminate the contract. If a rating of satisfactory or better is not achieved, the Government may reduce the contract price to reflect the reduced value of the services in accordance with FAR 52.246-4(e).

A Quality Assurance Monitoring Form has been attached to provide a sample of the minimum key elements planned for the QASP.

Additional Government surveillance activities may include, but are not limited to, the following:

• Work plan review and approval

• Participation in Technical Project Planning (or equivalent) sessions

• Oversight of survey & analysis activities

• Oversight of field sampling activities

• Oversight of all waste management functions/responsibilities

• Review of all waste management documentation

• Separate/split laboratory QA samples

• Review and approval of meeting minutes

• Review and approval of all deliverables to regulatory agencies

• Review of quality control documentation

• Review of project safety record

• Adherence to the approved work plan

1. KEY PERSONNEL REQUIREMENTS

(A) Certain skilled experienced professional and/or technical personnel are essential for successful contractor accomplishment of the work to be performed under this contract. These are defined as "Key Personnel" and are those persons whose resumes were submitted for evaluation of the proposal. The contractor agrees that such personnel shall not be removed from the contract work or replaced without compliance with paragraphs (b) and (c) hereof.

(B) If one or more of the key personnel for whatever reason becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding thirty (30) work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall immediately notify the Contracting Officer and shall, subject to the concurrence of the Contracting Officer or his authorized representative, promptly replace such personnel with personnel of at least substantially equal ability and qualifications.

(C) All requests for approval of substitutions hereunder must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. They must contain a complete resume for the proposed substitute, and any other information requested by the Contracting Officer or needed by him to approve or disapprove the proposed substitution. The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the contractor of his approval or disapproval thereof in writing.

(D) If the Contracting Officer determines that suitable and timely replacement of key personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming or that the resultant reduction of productive effort would be so substantial as to impair the successful completion of the contract or the services ordered, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate, or, at the discretion of the Contracting Officer if he finds the contractor at fault for the condition, the contract price or fixed fee may be equitably adjusted downward to compensate the Government for any resultant delay, loss, or damage.

2. Key Personnel Resumes

a. Submit a resume for the Key Personnel.

· 1) Local Supervisor – Min 3 years of supervisory experience.

Minimum 5 years of experience in the…