Combo Synopsis-Solicitation_Misawa Refuse.pdf

Combined Synopsis/Solicitation

Misawa Refuse BPA

356th Expeditionary Theater Support Group (ETSG)

Andersen AFB, Guam 96929

Date: 4 July 2025

Title: Misawa Refuse (BPA)

Request for Quote (RFQ) / Solicitation Number: FA502525QB009

Closing Response Date: 20 July 2025

Contact Point(s): SSgt Eric Oliver

1. Description: Disposal Services, located at Misawa, Aomori 033-0022, Japan. The dates of the FY25 first order will be 25 July 2025 – 31 October 2025. Dates for the future orders are TBD.

The 513th ERHS Misawa Refuse Services Blanket Purchase Agreement (BPA), located in Misawa, Japan, plays a critical and enduring role in supporting the United States' defense posture throughout the Indo-Pacific region. Misawa has long been recognized as a strategically vital location, and its infrastructure continues to evolve to meet the demands of modern-day readiness, operational excellence, and environmental compliance.

As part of this ongoing transformation, the provision of reliable waste collection services is not just a logistical necessity --it is a fundamental component of daily mission support. The designated service area encompasses a broad range of military facilities and support zones, each requiring seamless, uninterrupted refuse management to sustain cleanliness, health, and overall functional capacity.

To achieve these objectives, the selected contractor will be responsible for delivering a comprehensive waste management solution. This includes deploying properly trained personnel, operating specialized refuse vehicles, managing and maintaining appropriate containment systems such as dumpsters, and adhering to all safety protocols through the provision of personal protective equipment (PPE) and consistent supervision. All services must be executed in accordance with the rigorous operational timelines and expectations outlined in the PWS.

Effective waste removal directly contributes to a cleaner, safer, and more efficient base environment --one that reflects the high standards of the Department of Defense and reinforces mission readiness. As Misawa continues to adapt and grow within the broader framework of regional defense strategy, dependable refuse services remain a seemingly small yet undeniably essential pillar of its long-term sustainability and operational strength.

The previous contract number is FA5025-25-CB005, awarded to LOOP INC [Cage Code:

JSE45/UEI: NNKSPSKN1EK5] for the total amount of $7,267.21.

This solicitation is being issued as Full and Open. The selected NAICS code is (562119) The selected PSC is (S205).

This solicitation is for quotations on the basis of which the government may establish a Blanket Purchase Agreement with one supplier using the procedures in FAR Subpart 13.303. The selected Quoter must accept the government’s offer to enter into a Blanket Purchase Agreement before the agreement is established. The Quoter will do so by bi-lateral signature of the contract award document issued with the solicitation. Blanket Purchase Agreements are not contracts and do not obligate funds.

The government will simultaneously issue a Purchase Order against the established BPA for the first call in response to the selected Quotation.

The Quoter who meets the government’s technical standards, most advantageous to the Government, and is the lowest-priced will be selected for award. Additionally, the Quoter must be found responsible to be selected for award in accordance with FAR 9.104.

2. Requirement: This requirement supports the 513th ERHS K-Span mission, ensuring health, safety, and uninterrupted operations. The Contractor shall provide all personnel, equipment, training, vehicles, and materials necessary to perform waste collection and disposal at designated sites across Misawa Air Base, Japan. Collection points are specified in Appendix A and services must follow the schedule in Appendix B, in line with the 4 February 2025 Performance Work Statement and relevant U.S. and host-nation regulations. The BPA will span five years; this includes a base year and four option years. Close coordination with site personnel and environmental officers is expected to maintain service quality and compliance.

3. Delivery Period:

BPA Schedule 1st PO POP Start POP End 25 July 2025 - 24 July 2030 25 July 2025 31 October 2025

4. Delivery Location: Misawa, Aomori 033-0022, Japan

5. Questions: The Government will accept questions concerning solicitation number FA502525QB009 until 17 July 2025 at 11:00 AM CST. Email your questions to eric.oliver.5@us.af.mil. Any questions received after this date and time need not be considered.

mailto:eric.oliver.5@us.af.mil

6. Quotes Due Date: Quotes must be submitted electronically to the Contracting Officer, Eric Oliver at eric.oliver.5@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 20 July 2025 at 4:00 PM CST. It is the responsibility of the offeror to ensure that the quotes and its attachments are received. Any quotes received after designated closing date and time need not be considered at the Contracting Officer’s discretion to consider the circumstances of a late quote. Quotes must include aggregate total of all CLINS on the Price Sheet. All quotes shall conform to the Contract Line-Item Number (CLIN) structure of the attached Price Sheet.

7. Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse Vendors for any costs. Respondent understands and agrees that it submits its quote at its own risk and expense, and releases 356 ETSG/CONS from any claim for damages or other liability arising out of the posting process. 356 ETSG/CONS shall not be liable for any errors in Vendor's response. The vendor is responsible for careful review of its entire response to ensure that all information is correct and complete. Vendors are liable for all errors or omissions contained in their responses. All informational material submitted in response to this posting becomes the property of 356 ETSG/CONS and shall not be returned.

8. Period of Acceptance of Quotes: The Vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

9. Wide Area Work Flow (WAWF): Include in the quote that a Wide Area Work Flow (WAWF) account has been initiated or already established (DoD) has mandated the use of WAWF. All invoices shall be submitted using Wide Area Work Flow (WAWF).

To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay information:

http://www.dfas.mil/contractorpay/ContractPayInformation.pdf.

10. SAM Registration: Firms submitting a quote subsequent to the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless if the package is considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov | Home .

List of Attachments:

1) Performance Work Statement

2) Terms and Conditions

3) Provisions and Clauses

4) Price List https://sam.gov/content/home https://sam.gov/content/home

Addendum to Provisions and Clauses:

FAR 52.212-2 Addendum: A technically acceptable offer is required to have an existing agreement with Misawa AB.

A responsibility determination will be made IAW with FAR Part 9.104. An acceptable offer must be found responsible. The government will utilize internal databases such as SPRS, CPARS, and SAM to perform the responsibility determination.

Selection of one offer for the establishment of a BPA using the procedures in FAR Subpart 13.1 will be made on the basis of the lowest price, technically acceptable, most advantageous and responsible quote.

First Order: At the time the BPA is established, an order will also be issued for two mix load waste bins. The period of performance will be 25 July 2025 – 31 October 2025.

Combined Synopsis/Solicitation