Combo Synopsis_Solicitation.pdf

SOLICITATION

FA330024Q0061 – Outdoor Emblems (LeMay Center)

I. GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to purchase services as described in the Statement of Requirements (SOR), (Attachment 1). This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only notice. A written solicitation will not be issued. This requirement is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2024-05 and DFARS DPN change notice 20240815.

A Firm Fixed Priced Award will be made in accordance with the following:

NAICS Code: This acquisition is being solicited as a 100% small business set-aside. The North American Industrial Classification System (NAICS) code for this acquisition is 339950 with a size standard of 500 Employees.

II. NATURE OF ACQUISITION:

Maxwell AFB has a requirement to purchase the below services. This procurement will be awarded under Simplified Acquisition Procedures. Quotes must be received no later than 6 September 2024, 4:30pm, CST, daylight savings time. Email quotes to SSgt Tyrel Tinsley at tyrel.tinsley@us.af.mil and Kimberly Knott at kimberly.knott.1@us.af.mil. If there are any questions, please email or call SSgt Tyrel Tinsley at (334)953-3869 or Kimberly Knott at (334)953-8552.

III. SCHEDULE OF SUPPLIES/SERVICES:

Period of Performance (PoP): 30 days after contract award.

The contractor shall provide the services listed below which are to be performed at LeMay Center 401 Chennault Cir Bldg. 1400, Montgomery, AL 36112.

CLIN Item Quantity Unit Unit Price Total Price 0001 Cast Bronze

Plaques

1 EA $ $

0002 Labor Removal & Installation

1 EA $ $

All work is to be performed in accordance with (IAW) the attached Statement of Requirements (SOR).

IV. QUOTE PREPARATION INSTRUCTIONS

To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ.

a. The offeror must submit a signed and dated quote on company letterhead with unit prices and extended prices in response to this solicitation. In doing so and without taking any exception to the requirements of this synopsis/solicitation, including specification, "Schedule of Supplies/Services" and terms and conditions, the offeror agrees to accede to all solicitation requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. Offerors must include a completed copy of the provisions at FAR 52.212-3, Alternate I, Offeror Representations and Certifications - Commercial Items.

c. Offerors must provide a unit price and extended price for CLIN 0001-0002 referenced in the

"SCHEDULE OF SUPPLIES/SERVICES."

d. Interested parties capable of providing the requirement must submit a written quote to include discount terms, tax identification number, cage code, and UEI.

e. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the System for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

f. Quote Contents:

PART I – TECHNICAL:

Provide emblem design in accordance with (IAW) paragraphs 2.0-2.1 of the attached Statement of Requirements (SOR).

PART II – PRICE:

The offeror must submit proposed unit and extended prices in Section III (see above) of the synopsis/solicitation for CLIN 0001-0002. The price factor will be evaluated for reasonableness.

IMPORTANT NOTE: Multiple Offerors nor Multiple Awards will be considered. A single award will be made in the resultant contract.

V. BASIS FOR AWARD

This is a 100% Small Business Set-Aside firm-fixed price contract. The small business contractor must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Award will be made to the lowest priced quote that has acceptable technical ratings.

PART I – TECHNICAL:

The offeror by acceding to all the requirements of this synopsis/solicitation (see Quotation Preparation Instructions) will be determined technically acceptable.

Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not meet minimum requirements).

PART II– PRICE:

The Government will evaluate the price of all quotes that receive acceptable technical ratings as follows:

Quotes will be determined fair and reasonable based on competitive quotes, comparison with similar services in a related industry, comparison to an independent Government estimate, or any other reasonable basis in accordance with FAR 13.106-2.

The Government intends to award a contract without discussions with respective offerors. Offerors shall submit sufficient information and, in the format, specified in Quote Preparation Instructions.

Offeror’s may be asked to clarify certain aspects of their quote to which the offeror has not previously had an opportunity to respond.

VI. CONTRACT TERMS AND CONDITIONS:

See FAR and DFARS Provisions and Clauses on the attachment.

5352.201-9101 OMBUDSMAN JUL 2023

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary: Mr. David E. Jones, Deputy Chief, Contracting Division, HQ AFICA/KT;

Alternate: Mr. Stephen G. Smith, Chief, Acquisition Support Branch, HQ AFICA/KTC; Address:

2035 First Street West, Ste 1, JBSA Randolph AFB TX 78150-4324; Telephone Numbers: (210) 652-7907 or (210) 652-7075; and E-mail Addresses: david.jones.3@us.af.mil or stephen.smith@randolph.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations Jun 2024

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes.

The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and all applicable base regulations to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with all applicable base regulations citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

Attachments:

1. Statement of Requirements (SOR)

2. Provisions and Clauses (see .pdf)

Attachment 1:

Statement of Requirements

Outdoor Emblems – LeMay Center

1.0 PURPOSE: The LeMay Center went through a rebranding recently, the current outdoor emblems have the old naming of LeMay Center for Doctrine and Development. The new naming is LeMay Center and the outdoor bronze emblem on the buildings needs to be designed, created, and installed in directed locations.

2.0 DESCRIPTION OF ITEMS: The following items required for performance under this contract:

Create/design/set up of the logo provided by the facility POC. Have the logo approved by the POC.

Create the metal cast, using the metal bronze for the actual three outdoor emblems. The project will require exact placement designated by the facility manager, due to the height of the buildings a crane or extension to reach the desired location. Ensure placement of the emblem is even with metal outdoor lettering. Safe removal of existing emblems. Attach the three new emblems to the buildings per exact placement as advised by Facility Project Manager/POC at the LeMay Center.

2.1 ITEM AND IDENTIFY SPECIFICATIONS:

2.1.1 Create/design/set up of the logo provided by the Facility Project Manager/POC at the LeMay Center.

2.1.2 Create metal cast emblems using bronze, the size of the Emblems should be 45 x 44.5 as measured by POC.

2.1.3 Each plaque includes hidden mounting hardware, a mounting template, as well as a digital proof for approval prior to production and a digital picture of the finished plaque prior to production.

2.1.4 Removal of old outdoor plaques.

2.1.5 Install new emblems on the buildings advised by Facility Project Manager/POC.

2.1.6 Cleanup of the location of installation caused by removal or installation.

2.2. LIST ITEM AND IDENTIFY SPECIFICATIONS BELOW: NA

3.0 DELIVERY REQUIREMENTS:

3.1 Use of crane, or extension to reach the height of the building for placement. Delivery of bronze emblems wrapped to ensure delivery of items are in appropriate new condition before placement.

3.2 The LeMay Center 401 Chennault Cir, Buildings 1400, 1400A, 1406, Maxwell AFB, AL 36112

4.0 INSTALLATION REQUIREMENTS: As prescribed by the DAFFAR 5352.242-9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

4.1.1 The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

4.1.2 The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes.

The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. Government ID card holders may not use their credentials to sponsor an individual on to the base to perform work that has been contracted to an official contractor.

4.1.3 During performance of the service, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

4.1.4 Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

4.1.5 Failure to comply with these requirements may result in withholding of final payment.

4.1.6 Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

5.0 TRAINING REQUIREMENTS: N/A

6.0 STANDARD WARRANTY: The contractor shall provide any Original Equipment Manufacturer (OEM) standard commercial warranty applicable to the products being purchased at no additional cost to the Government.

6.1 Prior to project acceptance, the contractor shall provide the customer with all manufacturer warranties as needed for any component incorporated into this project such as equipment manuals, literature, CDs and DVDs and other documentation on all equipment and software.

6.2 Prior to project acceptance, the contractor shall provide written procedures, points of contact within company, and required information for all warranty services prior to project acceptance.

This information shall include written confirmation of the warranty period, phone numbers and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty equipment and software.

7.0 GENERAL INFORMATION: Items must be brand new. Refurbished items are not authorized.

NOTE: Add additional paragraphs, as needed, to describe your requirement.

7.1 CONTRACTOR NOTIFICATION RESPONSIBILITIES: The contractor shall notify the contracting office within 30 days before on-base performance of the service. The notification shall include:

7.1.1 Name, address, and telephone number of contractor representatives.

7.1.2 The contract number and contracting agency.

7.1.3 The location(s) of service performance and future performance, if known.

7.1.4 The date service performance begins.

7.1.5 Any change to information previously provided under this paragraph.

7.2 REPORTING REQUIRMENTS: The contractor shall comply with AFI 71-101, Volume-1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information, or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

7.3 TRAFFIC LAWS: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

7.4 RANDOM INSTALLATION ENTRY/EXIT CHECKS: Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information, and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

7.5 CELLULAR PHONE OPERATION POLICY: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e., ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

7.6 WIRELESS ELECTRONIC DEVICES: The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

7.7 FIREARMS AND AMMUNITION: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under the applicable federal laws.

7.8 ILLEGAL WEAPONS: The below weapons are considered illegal, unless specifically authorized by competent authority, and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under the applicable federal laws.

7.8.1 Switchblade knives or knives with any type of automatic blade release.

7.8.2 An incendiary/explosive weapon (e.g., grenades, flash bangs).

7.8.3 Fireworks

7.8.4 Homemade mortars, aka "tennis ball launchers" or similar devices.