COMBO Synopsis Solicitation.pdf

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, in conjunction with Part 13.5 as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued.

PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.

The RFQ number is N42158-23-Q-S041. This solicitation documents and incorporates provisions and clauses in effect through FAC 2021-04 effective 19 Jan 2021, and DFARS Change Notice 20210115. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 811310 and the Small Business Standard is $12.5M. The Product Service Code is J049.

The proposed contract action is for commercial supplies for which the Government intends to solicit and negotiate a single source, Pines Engineering. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This Notice of Intent is NOT a request for competitive proposals. However, all bids, proposals or quotations received by the closing response date may be considered by the Government. A determination by the Government not to compete with the proposed contract based upon responses to this Notice is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement.

QUESTIONS: Offerors may submit their questions regarding clarification of solicitation requirements to Jeremy Weible by email at Jeremy.r.weible.civ@us.navy.mil no later than 0900 AM EST on 30 MAY 2023. Any questions received after this deadline may not be answered.

Period of Performance (POP): Date of Award (EST around 01 June 2023) – 15 September 2023

Table 1 – CLIN Structure and Pricing

ITEM NO.

DESCRIPTION QTY UNIT UNIT

PRICE TOTAL

CLIN 0001

Service to install 10’ Base Extension on Pines Model 2 Tube Bending Machine IAW the Statement of Work

1 JB

TOTAL PRICE

This announcement will close on 31 May 2023 at 0900 AM Eastern Standard Time.

Shipping term shall be FOB Destination; therefore, quote SHALL include shipping cost.

System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/.

To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, a point of contact, name and phone number, business size, and payment terms. Quote must include signed vendor certification (See section 3 of attached Addendum to FAR 52.212-1. The Government will award a contract resulting from this RFQ to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Responses to this solicitation are due by 0900 AM Eastern Standard Time on 31 May 2023. Email quotes to Jeremy.r.weible.civ@us.navy.mil.

https://www.acquisition.gov/browse/index/far

Quotes shall be valid for sixty (60) days (at minimum).

The following FAR provisions and clauses are applicable to this procurement (supplementary provisions and clauses may be added prior to award):

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services NOV 2021 52.212-3 Offeror Representation and Certifications—Commercial Items (DEC 2022) DEC 2022 52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services NOV 2021

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Products and Commercial Services OCT 2022

Statement of Work 10’ Extension of Pines 2 Bender

Section A: Scope

1. Objective:

1.1. Modify existing x41 Pines 2 Bender by installing an additional 10’ Base extension.

2. Background/Introduction

2.1. Shop 41 needs to bend tubes up to 30’ in length and needs a tube bender that can fulfill this requirement.

Shop 41 recently received a Pines model 2 bender with a 10’ base extension. An additional 10’ base extension is required.

3. Breadth and Limitations of Work

3.1. Installation of a 10’ extension on a Pines 2 tube bender.

Section B: Applicable Documents

4. Documentation: N/A

Section C: Requirements

5. Scope of Work:

5.1. Procure materials necessary for modification of Pines 2 Tube bender (42145811034) Pine G.O.N. 21- 1103, Serial 11235-21003 includes, but not limited to, extended Hydraulic lines, electrical lines, and extended mandrel rods for existing mandrels.

5.2. Install 10’ extension of Pines 2 Tube bender (42145811034) Pine G.O.N. 21-1103, Serial 11235-21003

5.3. Perform Operational test of the machine which shall consist of Series of standard test bends and a test bend at the end of a 30’ tube.

5.4. Perform training of machine operation which shall consist standard operator training.

6. Contractor Responsibilities:

6.1. NNSY TPOC shall coordinate with contractor to schedule work

6.2. Contractor Shall Provide all parts and labor to perform modification according to the original quote to include the following:

6.2.1. One (1) each Model 2 – 10 foot base extension with mandrel rod support

6.2.2. Two (2) each Support Legs

6.2.3. 30’ Mandrel Rods, mandrel rods maybe shipped in 10’ sections:

6.2.3.1. One (1) each 5/16”–18

6.2.3.2. One (1) each 3/8”-16

6.2.3.3. One (1) each 1”-8

6.2.3.4. One (1) each 5/8”-11

6.2.4. Contractor shall perform operational test of modified Pines 2 Tube bender to ensure proper operation. The test shall consist of Series of standard test bends and a test bend at the end of a 30’ tube. Shop 41 will be present for operational test.

6.2.5. Contractor shall perform standard Operator Training of the Pines 2 Tube bender. Shop 41 personnel will be present for training.

7. NNSY Responsibilities:

7.1. NNSY shop 41 shall provide base for support of 10’ extension.

7.2. NNSY shop 26 shall assemble the new mandrel rods according to the TWD given by Code 980.

7.3. NNSY Subject matter experts (Shop 41) Shall be present for operational test of machine.

7.4. NNSY Subject matter experts (Shop 41) Shall be present for Training.

8. Government Furnished Property: N/A

9. Security Requirements: Contractor will need CIA access and PPE. "Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract."

9.1 “Per FAR 22.102-1(a) entitled ‘Safety’, Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements for site specific location of the contract.

9.1.1 Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for Hazardous Energy Control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags- Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use of machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

9.1.2 Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

9.1.3 Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set for the elsewhere in this award document.”

10. Initial Entry: Companies seeking access to the shipyard must provide to the technical representative a request under the company’s letterhead, detailing the full name, social security number, gender, race, place and date of birth of each worker, the job’s start to completion date, and the contract number. This letter must be signed by http://www.navsea.navy.mil/shipyards/norfolk/default.aspx a company officer. This will be endorsed by the TPOC and forwarded to the NNSY Pass Office.

11. Vehicle Entry: The company name shall be displayed on each door of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration. Passes will be issued for vehicles to enter the shipyard. A separate pass is required for entering the Controlled Industrial Area (CIA).Portable Electronic Device (PED): In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Controlled, Industrial Areas are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images e.g.: cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches.

12. DBIDS:

12.1 Identification Badges and Installation Access.

• Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued.

• Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

• Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personal/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

• If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

o Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base

Visitor Control Center representative.

o The VCC will pull up your information in the computer, ensuring all information is current and correct.

o Once your information is validated, a temporary DBIDS credential is provided.

o Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~90 Days).

o For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purposed for base access when arriving at the Visitor Control Center.

o The representative will enter base access authorization and then you may proceed to work.

• If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

o Present a letter or official document from your government sponsoring organization that provides the purpose for your access.

o Present valid identification, such as a passport or Real ID Act-compliant state driver’s license.

o Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

o Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

o You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR

LOCAL BASE VISITOR CONTROL CENTER INFORMATION IS ALSO PROVIDED AT:

www.cnic.navy.mil/om/dbids.html http://www.cnic.navy.mil/om/dbids.html

12.2 One-Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor’s personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

13. Portable Electronic Device (PEDs):

In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A Portable Electronic Device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g. cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

14. After Hours Access:

Contractors are to go to Gate 15 and let the guards know they are to provide services/support via contract TBD. It would be helpful to have a copy of the contract. The guards at the gate will then call the Base Precinct and subsequently be escorted to Bldg. 1618 to have a badge made.

15. Authorization of Additional Work:

Any additional work outside the scope of this contract/purchase order shall have written authorization from the Contracting Officer prior to executing any additional work. Any work performed without the written authorization of the Contracting Officer shall be considered “At-Risk” and the government will have no legal obligation to pay for the work performed.

Pursuant 13.004(b), once you have initiated performance of the work, this shall constitute your acceptance of the contract.

16. Delivery Terms/Shipping/Transportation: Contractor shall ship materials prior to installation FOB

Destination.

17. Place of Performance/Delivery Location: Building 163, 1st Floor

Section D: Contact Information

18. Technical POC: TBD

19. Invoice Certifier: TBD

ATTACHMENTS

(1) FAR 52.212-1 Addendum

(2) Wage Determination

(3) NNSY OPSEC Contract Requirements