Combo Solicitation- SVTC Cameras.pdf

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza South, Bldg. 804, Maxwell AFB, AL has a requirement to procure a camera new camera for an existing secret video teleconference (SVTC) system in support of the LeMay Center at Maxwell Air Force Base, AL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is F2XHC64194AW01 and is being issued as a Request for Quotation (RFQ). This solicitation document and incorporated clauses and provisions and (see Attachment 1) are those in effect in the Federal Acquisition Circular (FAC) 2024-06, Defense Publication Notice (DPN) 20240815 and Department of the Air Force Acquisition Circular (DAFAC) 2024-0612.

A firm-fixed priced award will be made in accordance with the following:

NAICS Code: 334310; Size Standard: 750 EMP

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY.

GENERAL SERVICES ADMINISTRATION (GSA) QUOTES OR OTHER

GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) QUOTES WILL NOT

BE CONSIDERED.

2. ALL PRODUCTS MUST BE NEW: NO REFURBISHED OR USED ITEMS WILL BE

ACCEPTED.

3. THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET-ASIDE.

NATURE OF ACQUISITON

The LeMay Center has a requirement for a new camera for an existing secure video teleconference (SVTC) system.

SCHEDULE OF SUPPLIES/SERVICES:

The offeror shall provide the following:

CLIN Description of Requirement Qty

0001 Camera and Hardware in Accordance with (IAW) the Statement of Requirements, paragraph 2.1 1 EA

0002 Installation IAW the SOR paragraph 4.0 1 EA

DELIVERY INFORMATION

The LeMay Center 401 Chennault Cir, Building 1400 A Maxwell AFB, AL 36112

QUOTATION PREPARATION INSTRUCTIONS

1. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers. Request for Quotations received after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this Request for Quotation nor will multiple awards be considered.

3. OFFEROR’S QUOTE PACKAGE SHALL INCLUDE THE FOLLOWING:

a. Manufacturer Specifications: The offeror shall provide all literature, brochures, or specifications required to clearly show the capability of meeting the minimum requirements for the items listed in the Schedule of Supplies/Services for CLIN 0001 IAW with the SOR, paras 2.1.

b. Delivery Date: Offeror shall propose a delivery date (based on days after date of contract) for the requirements identified in this solicitation. The delivery date shall take into consideration availability, ordering, shipping and any other factors that could affect the delivery of the items being proposed under this solicitation.

The delivery date will be incorporated into the resulting contract.

c. Price: Offeror must submit dated quote with unit prices and extended prices for each speed table identified in the Schedule of Supplies/Services.

d. Representations and Certifications:

i. IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision, including the http://www.sam.gov/portal additions to (c) (11) at 52.212-3, Alternate I.

ii. Offeror must confirm country of origin. If any products offered are not a domestic, qualifying country, or designated country end product IAW DFARS 252.225-7001 (Buy American and Balance of Payments Program), offerors are required to submit a completed copy of the DFARS 252.225-7000 (Buy American--Balance of Payments Program Certificate) certification, from SAM, with their quote.

e. SECTION 889: Offerors must complete and return with quote the provisions 52.204-24

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204-26, Covered Telecommunications Equipment or Services-Representation.

f. Interested parties capable of providing the requirement must include discount terms, if applicable, tax identification number, cage code, and unique entity identifier (UEI).

4. To be eligible to receive an award resulting from this RFQ, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered in SAM, your quote will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

5. Responses to this notice shall be provided in writing via email to both the Contract Specialist, 2d Lt Rachelle Allen at rachelle.allen.3@us.af.mil and the Contracting Officer, Jeremy Kersey at jeremy.kersey.1@us.af.mil . All responses shall be received NLT 02:30 PM CDT on 20 Sept 24.

Email is the preferred method. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

BASIS FOR AWARD

1. This will be a competitive best value acquisition utilizing FAR 13, Simplified Acquisition Procedures.

Award will be made to the lowest priced offeror that meets the minimum criteria identified below. Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements).

Manufacturer Specifications: The offerors provided literature, brochures, or specifications shall be evaluated to ensure they clearly show the capability of meeting the minimum requirements for the items listed in the Schedule of Supplies/Services for CLIN 0001 IAW with the SOR, paras 2.1.

2. Price: The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

ATTACHMENTS (2):

Attachment 1: Contract Clauses and Provisions Attachment 2: Statement of Requirements (SOR) http://www.sam.gov/ mailto:rachelle.allen.3@us.af.mil mailto:jeremy.kersey.1@us.af.mil