Combo Solicitation Fire Alarms FA460024Q0115.pdf

COMBINED SYNOPSIS/SOLICITATION

FA460024Q0115

Fire Alarm Repairs and Maintenance

Offutt AFB, NE

This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation: quotes are being requested and a written solicitation will not be issued. This solicitation is being issued IAW FAR Parts 12 and 13 as a Request for Quote (RFQ). The RFQ number FA460024Q0115 shall be used to reference any written quote provided under this RFQ.

This solicitation is a full and open requirement under NAICS Code 561621 – Security Systems Services (except Locksmiths) and PSC: J063– Maintenance, Repair and Rebuilding of Equipment: Alarm, Signal, and Security Detection Systems. All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of SAM registration will make an offeror ineligible for award.

DESCRIPTION OF REQUIREMENT

1. Troubleshoot Building 369 Fire Alarm Panel Faults

Initial Assessment: Conduct a visual inspection of the fire alarm panel and associated wiring.

Diagnostic Procedures: Use diagnostic tools to identify faults in Card 1 and any positive earth faults.

Repair and Replacement: Replace faulty components as needed and ensure compatibility with the existing system.

Testing and Verification: Perform comprehensive tests to verify that all faults have been resolved and the system is fully operational.

Documentation: Maintain detailed records of all troubleshooting steps, findings, and repairs.

2. Replace Building 5096 Fire Alarm Control Panel Display Screen

Preparation: Ensure the availability of the Simplex 4100ES display touch screen and necessary tools.

Replacement: Remove the faulty display screen and install the new one, ensuring proper connections and functionality.

Testing and Verification: Test the new display screen to ensure it operates correctly and integrates seamlessly with the existing system.

Documentation: Record the replacement process and any issues encountered.

3. Purchase Monaco MAAP (+) Fire Alarm Panel and Monaco BT-XF Building Transceiver for Building 552

Procurement: Purchase the specified equipment from an authorized supplier.

Coordination: Coordinate with the government team responsible for the removal and installation of the equipment.

Documentation: Provide purchase receipts and any relevant documentation for the procured equipment.

4. Upload and validate all new software and programs; perform system commissioning and startup as needed.

5. The Contractor shall furnish all required services, labor, tools, material, and equipment necessary to complete the installation and integration of the prime mission equipment in accordance with the approved site design, installation plan, and PWS.

APPLICABLE LABOR LAWS

This solicitation is subject to the Service Contract Labor Standards FAR 52.222-41.

SPECIAL INSTRUCTIONS

Offerors shall be required to return the attached solicitation, signed, and filled in appropriately, along with any additional information required to be submitted by FAR 52.212-2 Evaluation— Commercial Items Addendum and any additional fill-in provisions.

QUESTIONS DUE DATE AND TIME

All questions concerning this solicitation shall be sent by 18 September 2024 by 11:00 AM CST. Answers to questions will be available by 20 September 2024 by 4:00 PM CST.

OFFER DUE DATE AND TIME

26 September 2024 at 11:00 AM CST.

CONTRACTING OFFICE CONTACT INFORMATION

All offers and questions pertaining to this solicitation shall be sent by email to:

TSgt Morgan Hockaday: morgan.hockaday@us.af.mil

1st Lt Jacob Saunders: jacob.saunders.3@us.af.mil

REFERENCES

The following publications are available electronically at https://www.acquisition.gov

Federal Acquisition Regulation (FAR)

Defense Federal Acquisition Regulation Supplement (DFARS)

Department of the Air Force Federal Acquisition Regulation Supplement

(DAFFARS)

The following provisions and clauses apply to this requirement:

- FAR 52.212-1, Instructions to Offerors – Commercial Items

- FAR 52.212-2, Evaluation – Commercial Products and Commercial Services

- FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services

- FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services

- FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS

To assure timely and equitable evaluation of the quotation, the offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitations.

Offerors must be currently registered in the System for Award Management (https://sam.gov) and agree to remain registered while performing the services on Offutt AFB. The offerors response shall consist of:

1. Price Quotation

2. Technical Approach

3. Fill-In Clauses/Provisions

1. Price Quotation: The offeror is required to submit one electronic copy of the completed SF 1449. The offeror must fill out the solicitation completely and submit a signed copy of the SF 1449 and a SF 30 if amendment is posted. In doing so, the offeror accepts the proposed contract terms and conditions as written in the solicitation, with attachments.

a. Offerors shall provide pricing for the entirety of the requirement include but not limited to provide all labor, tools, equipment, transportation, supervision, and materials necessary in performing all work required to update and/or modify designated fire alarm systems within the designated buildings with all other requirements in the Performance of Work Statements (PWS).

2. Technical Approach: Offerors are required to submit no more than 5 pages with the following:

a. Offerors shall submit a plan describing how they will meet the requirements outlined in the PWS.

b. The offeror shall demonstrate that they can provide all content within the PWS.

Additionally, the plan shall describe how the offeror will conform to the requirements of the PWS. Offeror will also provide a work timeline from start of project to completion of project, and a 1-year warranty on all work under the contract.

c. The offeror shall provide a statement of its capability to perform the requirements IAW the PWS.

3. Fill-In Clauses/Provisions: Offerors are required to complete all clauses/provisions that require fill-ins and submit them with their quotes.

Questions for solicitation are due on or before 18 September 2024 at 9:00AM CST.

Quote Submissions: Quotes are due no later than Thursday, 26 September 2024 at 9:00 AM CST. Quotes will be submitted by email to TSgt Morgan Hockaday at morgan.hockaday@us.af.mil and 1LT Jacob Saunders at jacob.saunders.3@us.af.mil. Offerors are responsible for verifying receipt of their quotes to this office before offer due date and time.

https://sam.gov/ mailto:morgan.hockaday@us.af.mil

52.212-2 Evaluation—Commercial Products and Commercial Services.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation-Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Technical Acceptability: The Vendor shall submit a plan describing how they will meet the requirements outlined in the Performance of Work Statement (PWS). The Vendor shall demonstrate that they can provide all content within the PWS. Additionally, the plan shall describe how the Vendor will conform to the requirements PWS. Vendor will also provide a timeline from start of project to completion of project, and a 1-year warranty on all work under the contract.

Quotes will be evaluated to be technically acceptable or not technically acceptable based on the evaluation factors listed above.

(2) Price: The quotations will be evaluated according to their total evaluated price (TEP) as identified by contract line-item total pricing. The Government will evaluate offers for award purposes by adding the total price for all CLINs for the required period of performance.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)