COMBO-SOLICITATION FA561326Q0008.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

10 February 2026

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA561326Q0008

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 541519, Information Technology Value Added Resellers

SET-ASIDE: Unrestricted

SUBJECT: FY26 HAF/JAT Hybrid Courtroom Recording and Communication Equipment

RESPONSE DATE: 16 February 2026 at 3:00 PM Central European Time (CET)

DESCRIPTION:

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Part 12 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Overhaul required for Department of War (DoW) application effective 01 Feb 2026. See FAR

Overhaul at the weblink: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

Also included are Defense Federal Acquisition Regulation Supplement (DFARS) change effective 10

November 202, and the Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) change effective 16 October 2024.

3. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

Only Quotes in USD will be accepted.

CLIN Description Qty Unit of issue

Unit Price Extended

Price

Hybrid Kit

The EVAS hybrid kit is a custom-made adapter and cable assembly created to connect the EVAS traditional kit with Microsoft Teams.

Must meet the form, fit, and function of

Brand: eVerbatim, Inc.

Part No. AF-101hk

Must be compatible with eVerbatim, Inc.-brand

Eclipse Vox AI Systems

EA

Digital Recorder System - This is a purpose-built kit designed to connect to the EVAS system or standalone audio backup for legal proceedings.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

Part No. AF-201bu

Gooseneck Microphones - Gooseneck-style microphones required for capturing audio throughout legal proceedings.

Must interface with EVAS audio subsystem.

Part No. AF-301av

Batteries/Chargers - These are required to provide portable power to EVAS Backup Digital Recorder and

EVAS Gooseneck Microphones. Batteries must be

NiMH/NiCD rechargeable, in both AA and AAA sizes.

Part No. AF-001-ms

Transformer - These provide step-down from 230VAC to 110VAC for the EVAS audio subsystem.

Part No. AF-002ms

Electronic foot pedal to control EVAS Audio

Subsystem and transcription software.

Part No. AF-003ms

USB-C hub for providing EVAS Audio Subsystem interfaces at specific speaker locations.

Part No. AF-004ms

Direct shipping and delivery to address:

1500 W. Perimeter RD, Suite 1150

Joint Base Andrews Naval Air Facility (JBANAF), MD 20762

LOT

12-Month Hardware Warranty Renewal from effective date of award.

MO

Option Period 1: 12-Month Hardware Warranty

Renewal

The contractor shall provide a comprehensive warranty for EVAS hardware. Except for lost or stolen items, eVerbatim will repair/replace all components for any reason including wear-and-tear and obsolescence. At the end of their useful life, all components will be replaced at no cost. Price may increase due to inflation

- price revision at option

Option Period 2: 12-Month Hardware Warranty eVerbatim will repair/replace all components for any reason including wear-and-tear and obsolescence. At the end of their useful life, all components will be

Option Period 3: 12-Month Hardware Warranty eVerbatim will repair/replace all components for any reason including wear-and-tear and obsolescence. At the end of their useful life, all components will be

Option Period 4: 12-Month Hardware Warranty eVerbatim will repair/replace all components for any reason including wear-and-tear and obsolescence. At the end of their useful life, all components will be

TOTAL COST

The Government reserves the right to reject any quotations received after the suspense above.

This will be a firm-fixed price contract with multiple Contract Line Item Numbers (CLINs). Please provide pricing for the CLINs in order to be deemed technically acceptable. Pricing for the above items shall include required delivery to Ramstein, Germany. All submitted quotes must remain valid for 180 days from close of the RFQ.

4. Vendor Information

Vendor Name: Tax ID:

BPA Number: UEI:

Quoted By: CAGE:

Title: Business Size:

Phone: Delivery (In days) :

Email: Discount Terms:

Warranty:

Vendors must be registered in the SAM.gov database to be eligible for contract award.

Registration: In order to be considered/evaluated for award vendors must be registered to do business with the United States Government including all of its agencies. Information about getting registered can be found using the resources below:

https://sam.gov

Non- U.S. companies (CAGE code information): http://www.dlis.dla.mil/nato_poc.asp https://sam.gov/ http://www.dlis.dla.mil/nato_poc.asp

5. Shipping and Delivery Information:

Delivery Date: 30 Days upon receipt of Order

Delivery: FOB Destination

Address: 1500 W. Perimeter RD, Suite 1150

Joint Base Andrews Naval Air Facility (JBANAF), MD 20762

Technical POC: MSgt. Joseph Aguon

Email: joseph.aguon.2@us.af.mil

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to the delivery address above.

6. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

7. FAR 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition – ADDENDUM

a. Provide pricing and any discount terms utilizing the CLIN breakout under Paragraph 3 of this combined synopsis/solicitation.

b. Provide vendor information specified under Paragraph 4 of this combined synopsis/solicitation.

c. Provide for a technical description of the items offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

8. FAR 52.212-2, Evaluation—Commercial Products and Commercial Services- ADDENDUM

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award shall be based on all, some, or none and best value to the Government.

Quotes will be evaluated on price and offeror's ability to meet the delivery and specification requirements of this RFQ as appropriate. Only new equipment will be accepted. Re- manufactured or grey market items will not be accepted. All items must include a manufacturer's warranty and be stated in their quote. The Government intends to award without discussions but reserves the right to enter discussions with offerors as deemed appropriate by the Contracting Officer. The Government reserves the right to conduct interchanges with offerors as deemed appropriate by the Contracting Officer. The following factors shall be used to evaluate offers:

mailto:joseph.aguon.2@us.af.mil

i. Price

ii. Acceptability IAW Solicitation

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

b. Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

c. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are Interchanges after its receipt, unless a written notice of withdrawal is received before award.

d. BASIS FOR AWARD / EVALUATION PROCEDURES:

i. This is a sole source requirement, award will be made to the sole source vendor pending a determination of fair and reasonable pricing.

ii. Award will be made on the initial evaluation of the sole source vendor’s quote received in response to this RFQ. Therefore, the offeror is cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

9. FAR 52.212-4, Offeror Representations and Certifications—Commercial Products and Commercial Services applies to this acquisition. No addenda to this clause.

10. Additional clauses and provisions applicable to this solicitation and resulting award are listed further and attached in this Combined Synopsis/Solicitation Document.

11. Provisions and Clauses by Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Acquisition.gov

(End of provision)

52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

12. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered UEI, CAGE code, and Tax ID and small business status.

13. Submit offer via email to SrA Cole West at cole.west@us.af.mil and Aubreeana Taylor at aubreeana.taylor@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 3:00 P.M. Central European Time

(CET) on 16 February 2026. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

14. Please send any questions to the emails provided for information regarding this solicitation no later than

12:00 P.M. CET on 13 February 2026.

AUBREEANA TAYLOR, USAF

CONTRACTING OFFICER

ATTACHMENTS:

Attachment 1 – Clauses and Provisions mailto:cole.west@us.af.mil mailto:aubreeana.taylor@us.af.mil