Combo Solicitation-FA558722Q0008.pdf

For Official Use Only (FOUO)

DEPARTMENT OF THE AIR FORCE

48th Fighter Wing (USAFE)

Combined Synopsis/Solicitation

RFQ – UK Mobile Phone Services– 48 CS - Reference FA5587-22-Q-0008

Requesting Agency: 48th Communications Squadron – 48 CS RAF Lakenheath, Brandon, Suffolk, IP27 9PN, United Kingdom

Purchasing Agency: 48th Contracting Squadron – 48 CONS/PKB RAF Lakenheath, Brandon, Suffolk, IP27 9PN, United Kingdom

SOLICITATION DATE: 01 February, 2022 QUOTES DUE: NLT 1400 GMT, 15 February 2022

****This acquisition is subject to the Availability of funds 52.232-18****

Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) reference number FA5587-22-Q-0008.

Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 517312 – Wireless Telecommunication Carriers.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-01 effective 06-Dec-2021, & Defense Federal Acquisition Regulation PN 20211029 Effective 29 Oct 2021.

To be considered for award, note that you or your company must be registered in SAM and if awarded the contract, must subsequently enroll in Wide Area Workflow (WAWF) for purpose of invoice/payment. Although most orders will be done with the Government Purchase Card (GPC), offerors should provide their DUNS number, CAGE/NCAGE code, and confirmation of their registration in WAWF along with their quote.

DEPARTMENT OF THE AIR FORCE

48TH FIGHTER WING (USAFE)

Primary point of contact:

Contract Specialist: 2d Lt Holden J. Holt TEL: 01638-52-2270 or holden.holt.1@us.af.mil

Secondary Point of contact:

Contracting Officer: Ms. Julie Idleman TEL: 01638-52-1965 or EM: Julie.idelman@us.af.mil

Description of Requirement: Salient Characteristics listed or Brief Description and Potential offerors are to provide a quote for the services outlined in the Performance Work Statement (PWS), which is included as Attachment 1 to this solicitation.

Attachments:

Appendix 1- Ordering Guidelines Appendix 2- NDAA 889 Compliance Form Appendix 3- Performance Work Statement (PWS) UK Mobile Phone Services

The following clauses and provisions apply to this solicitation and are included by reference:

52.212-1 Instructions to Offerors – Commercial Items 52.212-3 Offeror Representations and Certifications -- Commercial Items.

52.212-4 Contract Terms and Conditions--Commercial Items.

Addendum to FAR 52.212-1 – Instructions to Offerors

As prescribed in FAR 12.302(d) the following addendum is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein:

Quote Specifics:

Quotes are due to this office NLT 1400 British Summer Time (BST), 15 February 2022. It is preferred that quotes be sent via e-mail to 2d Lt Holden J. Holt, holden.holt.1@us.af.mil; or Ms. Julie Idleman, Julie.Idleman@us.af.mil. Please reference the solicitation number FA5587-22-Q-0008 upon quoting.

Price Information: Offeror must complete the Quote Sheet (Attachment 2). The Government will evaluate the offeror’s quote with competitive quotes received from other interested parties.

Technical Acceptability: The offeror will be evaluated on an acceptable/unacceptable basis. A offeror’s quotation will be deemed acceptable if all the criteria outlined in Evaluation Factors below are satisfied.

The quote shall provide specific information on how the offeror meets the requirements.

(End Addendum)

Evaluation of Quotes:

The sections of the quote will be evaluated in the following manner:

Readiness – F-35 – Community mailto:Julie.idelman@us.af.mil mailto:holden.holt.1@us.af.mil mailto:Julie.Idleman@us.af.mil

52.212-2 Evaluation – Commerical Items (Oct 2014)

1. BASIS FOR CONTRACT AWARD: The Government’s evaluation of offeror’s quotes will be conducted utilizing the evaluation factors of: 1. Price and 2. Technical Capability. Evaluation of these factors will utilize a Lowest Price Technically Acceptable (LPTA) evaluation approach utilizing procedures in FAR 13.5.

The Government intends to award a contract without formal discussions. Upon completion of the Government’s initial evaluation of quotes, exchanges with offerors may occur, for purpose of clarifications and communications.

2. EVALUATION FACTORS FOR AWARD: The Government’s evaluation of offeror quotes will be conducted as follows:

i. PART I – PRICE EVALUATION. The offeror’s price quote shall be evaluated in the following manner

a. Each offeror’s line item price will be verified by multiplying the quantities identified at the contract line item number (CLIN) level by the proposed unit price to confirm the extended amount for each CLIN (to include the base period AND the option years). The offeror’s total proposed price will be verified by adding base period CLINs and all option year CLINs.

b. Comparisons of proposed pricing by offerors received in response to the solicitation will be evaluated at the annual and aggregate totals. Price evaluation will also include the evlauation of FAR 52.217-8, titled Extension of Servcies, using pricing from CLINs 1001-1004. This pricing will be applied to the aggregate total for evaluation.

c. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

ii. PART II – TECHNICAL CAPABILITY EVALUATION. Technical acceptability shall be evaluated against the following sub-factors:

a. The offeror shall demonstrate their ability to meet the requirements within the PWS/SOW in Attachment 1. The offeror shall provide specific documentation with the quote to describe how the requirement will meet the salient characteristics.

Measure of Merit: This requirement is met when the offeror’s quotation includes:

• Specific documentation on how the offeror intends to meet the PWS/SOW requirement in Attachment I.

b. System for Award Management Registration or Offeror’s Representations and Certifications: The offeror’s quotation will be evaluated for completeness in submitting required documentation verifying the offeror’s registration with the System for Award Management or a completed copy of FAR clause 52.212-3, Offeror’s Representations and Certifications.

Measure of Merit: This requirement is met when the offeror’s quotation includes:

• Copy of registration confirmation from SAM.gov, or documentation confirming that registration has been initiated and FAR clause 52.212-3 is completed. Please note that registration must be completed prior to contract award. The offeror will also be deemed not technically acceptable if they are not section 889 compliant, IAW the attached PWS.

Technically Acceptable/Unacceptable Ratings

Rating Description

Acceptable Quotation clearly meets the minimum requirements of the solicitation. All factors and sub-factors have passed the evaluation.

Unacceptable

Quotation does not clearly meet the minimum requirements of the solicitation. Each sub-factor must pass the evaluation in order for the technical factor to pass. Failure to address any sub-factor will deem a quotation technically unacceptable.

3. AWARD DETERMINATION: As a result of the Government’s evaluation, only those offerors whose quotations are assigned acceptable ratings will be considered for award. Under the LPTA evaluation process trade-offs will NOT be permitted between price, and non-price factors.

- End of Provision –

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019)

(JAN 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) _X_ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017;

applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xviii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C.

2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C.

1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _____ [insert the period of time within which the Contracting Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least _____ days[60days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed ___________ (months) (years).

(End of clause)

52.225-17 -- Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using The Bureau of Fiscal Service (March 2017) https://www.fiscal.treasury.gov/fsreports/rpt/treasRptRateExch/currentRates.htm in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures— https://www.fiscal.treasury.gov/fsreports/rpt/treasRptRateExch/currentRates.htm

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

Solicitation/Contract Form

UK Mobile Phone Services

Proposal Identifier: FA558722Q0008 Date: 01 Feb 2022

Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

PLAN A: SIM Only Plan, 150GB Data, Unlimited UK Calls/Texts

INCLUDES

ADD ON 1: Business Traveler Roaming Services (Mobile Data & Calls outside the

UK)

ADD ON 2: Calling Abroad from the UK Bundle (250 minutes) ADD ON 3: Select Secure Services (Manage and Secure business devices) Firm Fixed Price

Each per Month

PLAN B: SIM Only Plan, 50 GB Data, Unlimited UK Calls/Texts

INCLUDES

ADD ON 1: Business Traveler Roaming Services (Mobile Data & Calls outside the

UK)

Firm Fixed Price

Each per Month

PLAN C: SIM Only Plan, 10 GB Data, Unlimited UK Calls/Texts Firm Fixed Price

Each per Month

Option Line Item

PLAN D: SIM Only Plan, 500s MB Data, Unlimited UK Calls/Texts Texts Firm Fixed Price

Each per Month

PLAN E: Outright Authorized Phone Purchase (Unlocked SIM) Firm Fixed Price

Each

Option Line Item

OPTION YEAR 1

PLAN A: SIM Only Plan, 150GB Data, Unlimited UK Calls/Texts

INCLUDES

ADD ON 1: Business Traveler Roaming Services (Mobile Data & Calls outside the

UK)

ADD ON 2: Calling Abroad from the UK Bundle (250 minutes) ADD ON 3: Select Secure Services (Manage and Secure business devices) Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 1

PLAN B: SIM Only Plan, 50 GB Data, Unlimited UK Calls/Texts

INCLUDES

ADD ON 1: Business Traveler Roaming Services (Mobile Data & Calls outside the

UK)

Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 1

PLAN C: SIM Only Plan, 10 GB Data, Unlimited UK Calls/Texts Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 1

PLAN D: SIM Only Plan, 500s MB Data, Unlimited UK Calls/Texts Texts Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 2

PLAN A: SIM Only Plan, 150GB Data, Unlimited UK Calls/Texts

INCLUDES

ADD ON 1: Business Traveler Roaming Services (Mobile Data & Calls outside the

UK)

ADD ON 2: Calling Abroad from the UK Bundle (250 minutes) ADD ON 3: Select Secure Services (Manage and Secure business devices) Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 2

PLAN B: SIM Only Plan, 50 GB Data, Unlimited UK Calls/Texts

INCLUDES

ADD ON 1: Business Traveler Roaming Services (Mobile Data & Calls outside the

UK)

Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 2

PLAN C: SIM Only Plan, 10 GB Data, Unlimited UK Calls/Texts Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 2

PLAN D: SIM Only Plan, 500s MB Data, Unlimited UK Calls/Texts Texts Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 3

PLAN A: SIM Only Plan, 150GB Data, Unlimited UK Calls/Texts

INCLUDES

ADD ON 1: Business Traveler Roaming Services (Mobile Data & Calls outside the

UK)

ADD ON 2: Calling Abroad from the UK Bundle (250 minutes) ADD ON 3: Select Secure Services (Manage and Secure business devices) Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 3

PLAN B: SIM Only Plan, 50 GB Data, Unlimited UK Calls/Texts

INCLUDES

ADD ON 1: Business Traveler Roaming

Each per Month

3002 Services (Mobile Data & Calls outside the

UK)

Firm Fixed Price

Option Line Item

OPTION YEAR 3

PLAN C: SIM Only Plan, 10 GB Data, Unlimited UK Calls/Texts Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 3

PLAN D: SIM Only Plan, 500s MB Data, Unlimited UK Calls/Texts Texts Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 4

PLAN A: SIM Only Plan, 150GB Data, Unlimited UK Calls/Texts

INCLUDES

ADD ON 1: Business Traveler Roaming Services (Mobile Data & Calls outside the

UK)

ADD ON 2: Calling Abroad from the UK Bundle (250 minutes) ADD ON 3: Select Secure Services (Manage and Secure business devices) Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 4

PLAN B: SIM Only Plan, 50 GB Data, Unlimited UK Calls/Texts

INCLUDES

ADD ON 1: Business Traveler Roaming Services (Mobile Data & Calls outside the

UK)

Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 4

PLAN C: SIM Only Plan, 10 GB Data, Unlimited UK Calls/Texts Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 4

PLAN D: SIM Only Plan, 500s MB Data, Unlimited UK Calls/Texts Texts Firm Fixed Price

Each per Month

Option Line Item

OPTION YEAR 1

PLAN E: Outright Authorized Phone Purchase (Unlocked SIM) Firm Fixed Price

Each

Option Line Item

OPTION YEAR 2

PLAN E: Outright Authorized Phone Purchase (Unlocked SIM) Firm Fixed Price

Each

Option

OPTION YEAR 3

Line Item

PLAN E: Outright Authorized Phone Purchase (Unlocked SIM) Firm Fixed Price

Each

Option Line Item

OPTION YEAR 4

PLAN E: Outright Authorized Phone Purchase (Unlocked SIM) Firm Fixed Price

Each

DFARS Clauses Incorporated by Reference

Number Title Effective Date 252.229-7006 Value Added Tax Exclusion (United Kingdom) Dec 2011 252.229-7007 Verification of United States Receipt of Goods. Jun 1997

DFARS Clauses Incorporated by Full Text

252.229-7001 Tax Relief. Apr 2020

Basic. As prescribed in 229.402-70(a) and (a)(1), use the following clause:

TAX RELIEF-BASIC (APR 2020)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor's government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: VAT RATE: 20%

(b) Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available. The Contractor's invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government's exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

Description/Specifications/Statement of Work

Requirements Single-award BPA to provide month-to-month mobile service packages and add-ons to RAFL and RAFL.

Packaging and Marking

Inspection and Acceptance

Deliveries or Performance

Overall Contract Delivery Period

Contractor Destination

Line Item Delivery Schedule QTY Address and POC Special Handling/Notes

Period of Performance From 04 Feb 2022 To 04 Feb 2023

100 Each per Month

Period of Performance From 04 Feb 2022 To 04 Feb 2023

120 Each per Month

Period of Performance From 04 Feb 2022 To 04 Feb 2023

100 Each per Month

Option Line Item 0004

Period of Performance From 04 Feb 2022 To 04 Feb 2023

80 Each per Month

FoB Details Contractor Destination

Option Line Item 1001

Period of Performance From 04 Feb 2023 To 04 Feb 2024

100 Each per Month

Option Line Item 1002

Period of Performance From 04 Feb 2023 To 04 Feb 2024

120 Each per Month

Option Line Item 1003

Period of Performance From 04 Feb 2023 To 04 Feb 2024

100 Each per Month

Option Line Item 1004 Period of Performance From 04 Feb 2023 To 04 Feb 2024

80 Each per Month

Option Line Item 2001

Period of Performance From 04 Feb 2024 To 04 Feb 2025

100 Each per Month

Option Line Item 2002

Period of Performance From 04 Feb 2024 To 04 Feb 2025

120 Each per Month

Option Line Item 2003

Period of Performance From 04 Feb 2024 To 04 Feb 2025

100 Each per Month

Option Line Item 2004

Period of Performance From 04 Feb 2024 To 04 Feb 2025

80 Each per Month

Option Line Item 3001

Period of Performance From 04 Feb 2025 To 04 Feb 2026

100 Each per Month

Option Line Item 3002

Period of Performance From 04 Feb 2025 To 04 Feb 2026

120 Each per Month

Option Line Item 3003

Period of Performance From 04 Feb 2025 To 04 Feb 2026

100 Each per Month

Option Line Item 3004

Period of Performance From 04 Feb 2025 To 04 Feb 2026

80 Each per Month

Option Line Item 4001

Period of Performance From 04 Feb 2026 To 04 Feb 2027

100 Each per Month

Period of Performance From

120 Each per Month

Option Line Item 4002 04 Feb 2026 To 04 Feb 2027

Option Line Item 4003

Period of Performance From 04 Feb 2026 To 04 Feb 2027

100 Each per Month

Option Line Item 4004

Period of Performance From 04 Feb 2026 To 04 Feb 2027

80 Each per Month

Option Line Item 5001

FoB Details Contractor Destination

Option Line Item 5002

FoB Details Contractor Destination

Option Line Item 5003

FoB Details Contractor Destination

Option Line Item 5004

FoB Details Contractor Destination

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date 252.201-7000 Contracting Officer's Representative. Dec 1991 252.204-7006 Billing Instructions. Oct 2005 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7008 Assignment of Claims (Overseas). Jun 1997

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. Dec 2018

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Combo

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA5587 Admin DoDAAC FA5587 Inspect By DoDAAC F2P3C1 Ship To Code N/A Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) N/A Accept at Other DoDAAC F2P3C1 LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Paul Mayes Flight Chief, 48 CONS Plans, Programs & Policies RAF Lakenheath, UK Paul.mayes.gb@us.af.mil UK Comm: 01638-523090

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

252.232-7007 Limitation of Government's Obligation. Apr 2014

As prescribed in 232.705-70, use the following clause:

LIMITATION OF GOVERNMENT'S OBLIGATION (APR 2014)

(a) Contract line item(s) [Contracting Officer insert after negotiations] is/are incrementally funded. For this/these item(s), the sum of $ [Contracting Officer insert after negotiations] of the total price is presently available for payment and allotted to this contract. An allotment schedule is set forth in paragraph (j) of this clause.

(b) For item(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government's convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled "Termination for Convenience of the Government." As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit, and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor will notify the Contracting Officer in writing at least ninety days prior to the date when, in the Contractor's best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph (j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for a subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the Contractor's notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled "Termination for Convenience of the Government."

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds. The provisions of paragraphs (b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled "Disputes."

(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph

(a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled "Default." The provisions of this clause are limited to the work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) and (e) of this clause.

(h) Nothing in this clause affects the right of the Government to terminate this contract pursuant to the clause of this contract entitled "Termination for Convenience of the Government."

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(j) The parties contemplate that the Government will allot funds to this contract in accordance with the following schedule:

On execution of contract $ ____ (month) (day), (year) $ ____ (month) (day), (year) $ ____ (month) (day), (year) $ ____

Special Contract Requirements

DFARS Clauses Incorporated by Full Text

252.211-7003 Item Unique Identification and Valuation. Mar 2016

As prescribed in 211.274-6(a)(1), use the following clause:

ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR 2016)

(a) Definitions. As used in this clause-

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO) /International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD.

All DoD recognized unique identification equivalents are listed at http://www.acq.osd.mil/dpap/pdi/uid/iuid_equivalents.html.

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

" Enterprise " means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

" Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at http://www.acq.osd.mil/dpap/pdi/uid/uii_types.html.

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

N/A

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

See Schedule.

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number 1.

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number 1.

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology – International symbology specification – Data matrix; ECC200 data matrix specification.

(4) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that-

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology – EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology – EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology – Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) Unique item identifier.

(i) The Contractor shall-

(A) Determine whether to-

(1) Serialize within the enterprise identifier;

(2) Serialize within the part, lot, or batch number; or

(3) Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code-

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232- 7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com /site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods-

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site/uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in), Unique Item Identifier Report for Embedded Items, Contract Data Requirements List, DD Form 1423.

(g) Subcontracts. If the Contractor acquires by subcontract, any item(s) for which item unique identification is required in accordance with paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial items.

Contract Clauses

52.252-1 Solicitation Provisions Incorporated by Reference.

As prescribed in 52.107(a), insert the following provision:

Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.

Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/part-52

(End of provision)

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