COMBO Patient Care Beds.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information Document Type:

Title:

Combined Synopsis/Solicitation Easy Care Patient Beds

Solicitation Number: 36C24721Q1280 Posted Date: 09/9/2021 Response Date: 09/17/2021 Product or Service Code: 6515 Set Aside : SDVOSB NAICS Code: 339113

Description

(i) This is a COMBINED SYNOPSIS/SOLICITATION for commercial services/items prepared in accordance with the format in FAR subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation# 36C24721Q1280 is issued as a BRAND NAME request for quotation (RFQ)

COMBINED SYNOPSIS / SOLICITATION.

(iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2021-06, July 12, 2021. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.acquisition.gov/far/ (FAR) and http://www.va.gov/oal/library/vaar/ (VAAR). Additionally, 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (DEVIATION 2015-02) and 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (DEVIATION 2015-02) are incorporated into this solicitation.

(iv) This combined/synopsis solicitation is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) in accordance with VAAR 852.219-10. The acquisition will be made pursuant to the authority in FAR 13 to use simplified procedures for commercial items. The North American Industry Classification System (NAICS) code is NAICS 339113; SURGICAL APPLIANCE AND SUPPLIES MANUFACTURING; Small Business Size Standard: 750 employees.

(v) Only Department of Veterans Affairs Center for Veterans Enterprise (CVE) Vendor Information Pages (VIP) VetBiz verified SDVOSB firms are eligible to submit an offer or receive an award of a VA contract that is set-aside for SDVOSB in accordance with VAAR Part 819. A non-verified vendor that submits a bid or proposal will be considered non-responsive and ineligible for award as listing in VIP is not self-correctable as a minor informality as, for example, a listing in SAM. The VIP database will be checked both upon receipt of an offer and prior to award.

(vi) The Contractor shall provide all necessary staffing and resources needed to properly maintain and provide Ralph H. Johnson VAMC, Charleston, SC 29401/VISN 07 Community Living Center. See Statement of Work (SOW) for additional details. All interested parties shall provide offer(s) for items detailed in the schedule.

SEE ATTACHED: QUANTITY SCHEDULE

SEE ATTACHED: STATEMENT OF WORK

Place of Performance Address: Department of Veterans Affairs

Ralph H. Johnson VAMC 109 Bee Street Charleston, South Carolina

Postal Code: 29401 Country: UNITED STATES

Delivery Schedule

30 days ARO or as quoted

The following solicitation provisions apply to this acquisition:

• FAR 52.212-1, “Instructions to Offerors–Commercial Items” October 2018

• 52.212-2 Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation.

Addendum to 52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations: Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

1. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum.

(End of Provision)

• FAR 52.212-3, “Offeror Representations and Certifications - Commercial Items- System for Award

Management (SAM) located at www.sam.gov will be checked to verify ACTIVE registration status and self-certification for the required socio-economic category.

Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” October 2018

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

Orders” January 2020

The following subparagraphs of FAR 52.212-5 are applicable: 52.219-27, 52.222-3, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.223-18, 52.225-13, and 52.232-33.

(vii) OFFER SUBMISSION: Acceptable offer submission is each line item listed separately with individual pricing on standard company quote. Include all requisite supporting documentation identified in this solicitation with your offer.

(viii) QUOTES/OFFERS: All quotes/offers will be submitted via email to the Contract Administrator, Aunjelaca Pouge at Aunjelaca.pouge@va.gov no later than 3:00 PM EST on September 17 2021. All quotes/offers submitted must include the Solicitation# RFQ 1508793 0001 and Title, Patient Beds, in the subject line of the email. Quotes/offers received after this date and time will be not be considered for award.

(ix) To obtain clarifications and/or additional information concerning the contract requirements and/or specifications, submit a written Request for Information (RFI) via email to the Contract Administrator, Aunjelaca Pouge at Aunjelaca.pouge@va.gov. RFIs must be specific and in question format. All RFIs submitted shall include the Solicitation Number and Title, Contractor Name, City, State, Telephone, Email Address and the RFI question(s).

Questions regarding this solicitation shall be submitted no later than September 14, 2021 at 4:00 PM EST, unless it is determined to be in the best interest of the Government as deemed by the Contracting Officer.

Telephone requests for information will not be accepted.

(x) Contact Information

Point of Contact Aunjelaca Pouge Contract Administrator, NCO 7 mailto:Aunjelaca.pouge@va.gov

Ralph H Johnson VA Medical Center Department of Veterans Affairs 109 Bee Street Charleston, SC 29403-5799

FOR OFFICIAL

GOVERNMENT

USE ONLY

QUANTITY SCHEDULE – Products (including software, licenses) Item

Description/Part Number SHALL Be Joerns Brand Quantity Unit Price Extended Price

1 ECS6MAH8042ADDV, E6T10013S_0SG000 23

2 EXTPANECS6ADVVTRDNM, 42" Wide for

EasyCarer 500/600 lb. bed

3 F028, Deluxe assist Handle (ea.) with integrated pendant holder

4 N301AL, 4" Length Extension for EasyCare N301AL 2 5 222-4280, ProCair Plus Mattress 42" x 80" 18 6 PMP-ES2, PMP ES2 Control Unit 18 7 DLPH-128200DMMJ-Kit 4 8 XTB-0442, 4" X 42" Mattress Length Extension

Bolster

9 N641, Safelight 23 10 VA Installation, Installation at no additional cost 1

TOTAL PRICE

[Type text]

Statement of Work

Department of Veterans Affairs

Long-Term Care Beds for CLC

I. Introduction

The Ralph H. Johnson Medical Center in Charleston is seeking long-term care beds for the Community Living Center. This includes bed frames, mattresses, lights, handles, and panels. All beds must be safe in design for staff use and constructed of high-quality materials.

II. Information:

The beds specified will assist our staff to better serve our veteran patients. The design and finish of the beds shall meet infectious control measures and The Joint Commission (TJC) standards. Furniture requested shall meet ergonomic standards and guidelines for American with Disabilities Act (ADA).

III. Product Specifications and Quantities:

Patient Rooms, beds

PRODUCT: Frames

SALIENT CHARACTERISTICS:

• 600lbs safe working load.

• Home like environment with customizable color options.

• Single push button comfort chair, auto transfer height, and gravity assist.

• Gravity assists repositioning.

• Trendelenburg and Reverse Trendelenburg

• Low deck height of 7 inches and bed high of 30 inches. Fall prevention bed.

• Integrated expandable width from 36, 39, 42 with easy pull tab engagement. Expandable deck has visible measurement to ensure proper expansion.

• As bed is lowered to auto transfer height of 12 inches, the bed will pause before continuing to the 7-inch low bed height. Will facilitate transfers to wheelchair or right height for egress.

• While in chair mode, the “knees down function” are locked out to prevent patient sliding.

• Bed can roll at any height.

• Two pedal locking system with individual pedals for locking and unlocking.

• Trapeze pivots to 3 different working positions or you can place trapeze at 45 degrees to allow for use of ceiling lifts.

• Assist Handles are at ergonomic height and can be removed with no tools. Handles do not pivot in such a way that they will touch the floor.

• Assist handles are lightweight for easy storage.

• Assist handles have integrated pendant holders on the inside and outside of handle that are compatible with VA Get Well Network Hand Pendant. This will facilitate patient access to nurse call and controls.

• Assist handles can be swiveled into position to assist repositioning or egress.

• Softcare side rails can be removed or placed with no tools.

• Advanced foot controls are high on the footboard for easier accessibility.

• EasyLIft Leg Lift that will elevate foot end along with knee gatch for promoting lower extremity venous return.

• Frame can be extended to 84” or 88” in length.

PRODUCT: Mattresses

SALIENT CHARACTERISTICS:

1. Fluid Immersion Simulation Therapy Mattress/Support Surfaces:

i. The surface/mattress must include:

• Fluid Immersion Simulation Technology

• Completely autonomic features

• On board 12 hour battery

• Control unit must power both mattress and optional wheelchair cushion

• Provide neutral buoyancy

• Promote proper tissue symmetry

• Assist in the elimination of deep tissue shear

• Promote near normal deep tissue perfusion

• Be able to accommodate existing bed frames in the medical centers and accommodate electrical functions of the beds (i.e. elevation of head or foot of bed)

• Support bariatric patients

• Clinical indicated for the treatment of advance stage wounds, multiple pressure injuries, flaps, skin grafts, and burns.

• Microclimate Management

• Patient Lock out control

• Width requirement – up to 36 inches (standard) and up to 48 inches (bariatric)

• Must have models available for standard, bariatric, pediatric, V-Matt beds as well as wheelchairs

• Length requirement – up to 88 inches

• Accommodate patients from 5-1000 lbs.

2. ProCair Plus Non-Powered, Convertible Mattress Replacement System with patented P.R.O.

technology. Comes standard with control unit that converts the surface to alternating pressure therapy to enhance patient comfort and wound healing as needed.

i. The surface/mattress must include:

• Three-zoned, 15 cell system (shoulder, torso and foot) inner air core automatically adjusts to individual patient’s body profile and weight

• P.R.O. Technology valve maintains optimal air pressures in each therapy zone for superior pressure redistribution regardless of patient weight and profile

• One-inch viscoelastic topper enhances pressure redistribution and patient comfort

• Surrounding firm perimeter to provide stability during patient care and enhance patient safety by eliminating gaps between frames and side rails

• Requires no caregiver intervention to maintain optimized pressure redistribution in the non-powered mode

• Available in multiple 36” and 42” width

• 500 lbs safe working load

• Meets flammability standards TB 117, TB 129, 16 CFR 1633 and BFD IX-11

GENERAL INFORMATION AND REQUIREMENTS:

• Order to be shipped to Charleston, SC Installation Services - CIS

• Beds shall meet a 24 /7 hour work day.

• Beds shall include hardware to install.

• CLC NM will select finishes with awarded vendor.

• Furniture order and installation shall be coordinated with CLC Nurse Manager.

• Confirmation from vendor shall be sent via email to CLC NM. NM will inspect that all products are installed 100%. Upon completion of inspection, COR communicate to Contracting Officer the same authorizing that products have been received complete and payment can be released.