Combo-Maxwell Data Classification Software.docx

Data Classification Software Request for Quote (RFQ) # F2X3C55084AC01

GENERAL INFORMATION

The 42d Communications Squadron at Maxwell AFB, AL has a requirement to purchase Data Classification Software. This software will be used to mitigate and protect from PII leakage on Hewlett Packard (HP), Dell and Virtual server environments. This is a combined synopsis/ solicitation for commercial items prepared IAW the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is issued as a Request for Quote (RFQ) (Reference-Number (F2X3C55084AC01). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2025-03, the DFARS Change 20250117, Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change 10/16/2024.

A Firm Fixed Priced Award will be made IAW the following: NAICS Code: 513210; Size Standard: $47.0M

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY. GENERAL SERVICES ADMINISTRATION (GSA) QUOTES, OR OTHER GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) QUOTES, WILL NOT BE CONSIDERED.

2. ALL PRODUCTS/ LICENSES MUST BE NEW: NO USED/ REFURBISHED OR USED ITEMS WILL BE ACCEPTED.

3. THIS IS REQUIREMENT IS BEING SOLICITED UTILIZING FULL & OPEN COMPETITION.

NATURE OF ACQUISITON:

42nd Communications Squadron, located on Maxwell AFB, AL has a requirement to purchase the below listed items outlined in CLIN 0001. This procurement will be awarded under FAR Part 13 Simplified Acquisition Procedures.

All inquiries/ responses to this notice must be received by Tuesday, September 23, 2025 at 01:00 PM CDT. SCHEDULE OF SUPPLIES/SERVICES:

This acquisition is for the purchase of the following items:

CLIN 0001: Data Classification Software (Containerized)

DELIVERY INFORMATION

42d CS/SCXE Bldg.1154 IT Warehouse 455 S. Kelly Street, Maxwell AFB, AL 36112

QUOTATION PREPARATION INSTRUCTIONS

1. The offeror must submit a dated quote with unit prices and extended prices in response to this solicitation. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive. Quotes must be complete, self- sufficient, and respond directly to the requirements of this RFQ.

2. Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers. Request for Quotations or modification of quotes received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this Request for Quotation, nor will multiple awards be considered.

3. THE OFFEROR’S QUOTE PACKAGE SHALL INCLUDE THE FOLLOWING:

The offeror must submit dated quote with unit prices and extended prices in response to this solicitation and Statement of Requirements.

a. Manufacturer Specifications: The offeror shall provide manufacturer specifications sufficient in detail to clearly demonstrate their capability of providing all of the required items for CLIN 0001 as outlined in the attached Statement of Requirements (SOR) Paragraphs 2.0-2.6.

b. DELIVERY DATE: The offeror shall propose a realistic date (based on days after date of contract) for the requirements identified in this solicitation. The delivery date shall take into consideration availability, ordering, shipping and any other factors that could affect the delivery of the item (s) being proposed under this solicitation.

Delivery date will be incorporated into the resulting contract.

c. Representations and Certifications:

i. IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I.

ii. Offeror must confirm country of origin. If any products offered are not a domestic, qualifying country, or designated country end product IAW DFARS 252.225-7001 (Buy American and Balance of Payments Program), offerors are required to submit a completed copy of the DFARS 252.225-7000 (Buy American--Balance of Payments Program Certificate) certification, from SAM, with their quote.

d. Interested parties capable of providing the requirement must include discount terms, if applicable, tax identification number, cage code, and DUNS.

e. SECTION 889: Offerors must complete and return with quote the provisions 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204-26, Covered Telecommunications Equipment or Services- Representation.

f. To be eligible to receive an award resulting from this RFQ, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered in SAM, your quote will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

g. Responses to this notice shall be provided in writing via email to both the Contract Specialist, SrA Cole Tustin at cole.tustin@us.af.mil and the Contracting Officer, Jeremy Kersey at jeremy.kersey.1@us.af.mil All responses shall be received NLT 1:00 pm CST on Tuesday, 23 September 2025. Email is the preferred method. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

BASIS FOR AWARD

1. This will be a competitive best value acquisition utilizing FAR 13, Simplified Acquisition Procedures. Award will be made to the lowest priced offeror that meets the minimum criteria identified below. Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements).

a. Manufacturer Specifications: The offeror’s provided manufacturer specifications will be evaluated to ensure they are sufficient in detail to clearly demonstrate their capability of providing all of the required items for CLIN 0001 as outlined in the attached Statement of Requirements (SOR) Paragraphs 2.0-2.6.

2. Price. The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

ATTACHMENTS:

Attachment 1 - Statement of Requirement (SOR) Attachment 2 - Clauses and Provisions