COMBO FA448625Q0019.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

COMBINED SYNOPSIS/SOLICITATION

GENERAL INFORMATION

1. This is a combined synopsis/solicitation for a commercial item prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This solicitation is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures IAW FAR Part 13. This Request for Quotation (RFQ) number FA448625Q0019 shall be used to reference any written quote provided under this RFQ. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular Number 2025-05, dated 7 August 2025 Defense Federal Acquisition Regulation Supplement Change, dated 17 January 25 Department of the Air Force Federal Acquisition Regulation Supplement Change, dated 16 October 24

2. This opportunity is strictly restricted for Small Business concerns. Offers from Non-Small businesses shall not be considered for an award.

3. This solicitation is to acquire a Mobile Air Compressor for the Fire Department at Lajes Field, Terceira Island, Azores, Portugal. This acquisition is based on requiring brand name BAUER or equal with a NAICS code of 333912 Air and Gas Compressor Manufacturing.

4. The Government intends to award a Firm Fixed Price contract IAW FAR 16.202 to the Quoter that provides the most advantageous price to the Government, while meeting the technical requirements described in Attachment 1, Product Description and adhering to the terms of this solicitation. A single award will be made as a result of the evaluation of the quotes received, to the offer who submits the lowest priced, technically acceptable quote. Please be advised that this RFQ in no manner obligates the Government to award as a result of this solicitation.

5. To ensure timely and equitable evaluation of the quote, the offerors must follow the instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result an offer being ineligible for award. The response shall consist of two (2) separate parts: PART I- Price Quote, PART II- Technical Acceptability.

5.1. Price Quote Instructions: Vendors are requested to fill out the price schedule of this solicitation (page 3) to submit their unit prices and total amount or any other format if the unit price for each contract line item (CLIN) and the TOTAL PRICE are provided in a clear and legible manner. Price shall be submitted in USD currency. Quotes in any other currency are not accepted, and the quote will be considered ineligible for award.

ATTENTION: Submission of quote must include shipping costs to the following address:

DLA DISTRIBUTION SUSQUEHANNA PA CCP

CONSOL AND CONTAINERIZATION POINT

2001 NORMANDY DR DOOR 135-168

NEW CUMBERLAND PA 17070-5002

5.2. Technical Acceptability Instructions: The Government is soliciting a brand name or equal requirement for a Mobile Air Compressor for the Fire Department at Lajes Field, Terceira Island, Azores, Portugal. The product must be a BAUER Mobile Air Compressor OR EQUAL, as illustrated in Attachment 1 – Product Description. All items must be shipped directly to the referenced consolidation point and training shall be received 150 calendar days after the award date.

SOLICITATION NUMBER: FA448625Q0019

SOLICITATION DATE: Saturday, 6 September 2025

SOLICITATION QUESTIONS: Questions regarding this solicitation must be submitted electronically no later than 10:00AM local time on Wednesday, 10 September 2025.

SUBMISSION DEADLINE: Quotes for this solicitation must be submitted electronically by 10:00AM local time on Friday, 19 September 2025. Contents of quote must adhere to the requirements outlined in the addenda to FAR provision 52.212-1 below and additional information provided within this solicitation. Quotes must be valid until 31 December 2025.

POINTS OF CONTACT: The points of contact for this solicitation are:

Ms. Claudia Silva Contracting Officer claudia.silva.pt@us.af.mil +351 295 57 4020

TSgt. Oh Section Chief eric.oh.1@us.af.mil +351 295 57 1459

765 ABS/CONF/PKA Organization Box: 65conf.lgc.all@us.af.mil

QUOTES MUST BE SENT TO THE EMAIL ADDRESSES STATED ABOVE. ANYTHING

OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

VENDOR INFORMATION

Vendor Name:

Socio-economic Status

Quoted By:

Title:

Phone Number:

Email Address: Cage Code/UEI

PRICING SCHEDULE

CLIN Item Description & Requirements Unit Qt Unit Price Total

0001 BAUER Mobile Air Compressor OR EQUAL

Attachment 1 – Product Description

Delivery information:

Ship To

DLA DISTRIBUTION SUSQUEHANNA PA CCP

CONSOL AND CONTAINERIZATION POINT

2001 NORMANDY DR DOOR 135-168

NEW CUMBERLAND PA 17070-5002

EA 1

0002 Training at Lajes Field, AZORES, PORTUGAL EA 1

TOTAL PRICE:

SYSTEM FOR AWARD MANAGEMENT (SAM)

Quoters are required to be registered in SAM.gov at the time a quote is submitted in order to comply with the annual representations and certifications requirements. Once registered, you must remain registered throughout performance until final payment. Visit https://sam.gov/ for information on registration. This opportunity is strictly restricted for Small Business concerns.

Offers from Non-Small businesses shall not be considered for an award.

THE FOLLOWING CLAUSES AND PROVISIONS APPLY TO THIS ACQUISITION

Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS -- Commercial Products and Commercial Services (Sep 2023)

Clarification of language used. This solicitation is a request for quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote," the word "offeror" or “vendor” shall mean "quoter," "contract" shall mean "purchase order" and “item” shall mean “product.”

To ensure timely and equitable award process, interested Quoters must follow the instructions contained herein. Quotes must be complete, self-sufficient and respond directly to the requirements of this solicitation. Quoters are required to meet all solicitation terms and conditions, representations and certifications, and technical requirements in addition to those identified as evaluation factures. Quoters must also acknowledge all amendments. Failure to meet any requirement may result in a quote being ineligible for award.

Price instructions. Quoters shall use the pricing schedule table provided on page 3 of this solicitation to submit their proposed prices. The CLIN unit price and the TOTAL PRICE must be provided in a clear and legible manner. Prices must be submitted in USD; quotes in any other currency will be considered ineligible for award.

Technical instructions. Complete product description is included as attachment one (1) to this solicitation. When presenting quotes, illustrative literature shall be included to enable the Government to evaluate the compliance of the items with the minimum salient characteristics specified in this attachment. The Government is soliciting items based on brand name BAUER Mobile Air Compressor, however, quotes of other brands will be considered if the item’s description reflects the characteristics and level of quality that will satisfy the Government's needs.

Each item must be clearly identified by brand name, if any and make or model number. Descriptive literature shall be used to demonstrate that the items meet the salient physical, functional, and performance characteristics IAW attached Product Description. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. There is no page or attachment limit for demonstration of technical capability.

Solicitation questions. Any solicitation questions may be submitted electronically up to 10:00AM local time on Wednesday, 10 September 2025. If required, responses to these questions will be publicly posted as an amendment to this solicitation, prior to the quote submission deadline.

Submitting your quote. Quotes must be submitted to the following three email addresses:

claudia.silva.pt@us.af.mil, eric.oh.1@us.af.mil; and 65conf.lgc.all@us.af.mil no later than 10:00AM local time on Friday, 19 September 2025. Upon submission of quote, please acknowledge any amendments if applicable and provide confirmation that your SAM registration is currently active, signifying that you are in compliance with annual representation and certification requirements.

It is not the Government’s responsibility to ensure that quotes arrive in a timely manner.

Government will respond to all submissions to acknowledge receipt of quotes. If a response is not received, it is the Firm’s responsibility to contact the Contracting Officer, or the organization inbox provided on page 2 of this solicitation before the submission deadline.

Vendors are cautioned to submit all the information in the specific format requested. The Government reserves the right to conduct exchanges with some, all, or none of the vendors. In accordance with FAR 13.106-2(b)(3), the Government is not required to establish a competitive range, conduct discussions, or score quotes.

The Government reserves the right to cancel this solicitation, either before or after the closing date.

In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any preparation costs.

(End of Addendum)

Addendum to 52.212-2 EVALUATION—Commercial Products and Commercial Services (Nov 2021)

Quotes will be evaluated IAW FAR 13.106, which will be based on price and technical capability.

Price factor. The quoted price will be determined by the total price provided in the pricing schedule.

All prices will be determined by multiplying the quantities by the proposed unit price for the CLIN to confirm the extended amount or the total amount. Adequate price competition is expected. In the event adequate competition does not exist, the CO may also obtain additional information from the vendor, to determine the reasonableness of the quoted prices.

Technical factor. The vendor shall provide a quotation for brand name BAUER Mobile Air Compressor OR EQUAL. If comparable items are offered, the item descriptive literature IAW FAR 52.214-21, shall be sent to assess technical acceptability. The information submitted must be sufficient for the Government to assess the technical capability of these items to fulfill the same or similar end result as the solicited specifications.

The technical ratings are below:

ACCEPTABLE Quoted items clearly meet the minimum requirements of the solicitation.

UNACCEPTABLE Quoted items do not clearly meet the minimum requirements of the solicitation.

Award process. The Government intends to award the lowest priced, technically acceptable vendor. The evaluation process will go as follows:

a) The Government will evaluate all quotes for total price, ranking from lowest to highest total evaluated price.

b) The lowest priced quote will then be evaluated for its technical capability. The quote must receive an acceptable rating in order to be considered for award.

c) If the lowest priced quote is measured unacceptable, the second lowest will be evaluated. This shall continue until a quote with an acceptable technical capability is found; an award will then be awarded if found to be in the best interest of the Government.

(End of Addendum)

DAFFARS Clauses

5352.201-9101 USAFE Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Alex Hight

AFICC/KU, UNIT 3103, APO, AE09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: Comm: (49) 6371-47-2209 DSN: (314)480-2209 Alternate: Mr. Alexander Larsen

AFICC/KU, UNIT 3103, APO, AE09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alexander.larsen.1@us.af.mil Tel: Comm: (49) 6371-47-5938 DSN: (49) 6371-47-5938

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jun 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC- 217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.] (End of clause)

5352.223-9001 Health and Safety on Government Installations (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations (Jun 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate and a valid vehicle inspection certificate, if applicable, to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with Defense, and AFI 31-501, Personnel Security Program Management.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

ATTACHMENTS

Attachment 1. Product Description

Attachment 2. FAR and DFARS Clauses and Provisions