Combo 561NOS Polaris Learning Software.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

HEADQUARTERS COMBAT FORCES COMMAND

1 September 2026

FROM: 21 CONS/PKA

SUBJECT: Combined Synopsis/Solicitation PROJECT TITLE: Polaris Learning Software

SOLICITATION: FA251726QA042

This is a combined synopsis/solicitation Request for Quote (RFQ) for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested, and a written solicitation will not be issued.

The RFQ document and incorporated provisions and clauses are those in effect through Revolutionary FAR Overhaul last updated 04/20/2026.

This is for A 100% Small Business Set Aside for Polaris Learning Software. This procurement is a brand name requirement for Polaris Brand Name Software. A Firm Fixed Priced purchase order will be issued as a result of the evaluation of the quote received. The technical evaluation and technical acceptability will be based on the ability of the vendor to quote all items in accordance with (IAW) the specifications referenced in Table 1.

The North American Industrial Classification System (NAICS) code is 611420 - Computer Training The small business size standard is $16M.

The purpose of this combined synopsis and solicitation is for the purchase of Polaris Discovery Program software for 561st Network Operations Squadron (561 NOS) Peterson Space Force Base (PSFB). The requested part numbers are listed in Table 1 Contract Line Item 0001.

CLIN Description Unit Qty Unit Price Total Price 0001 Polaris Discovery Program Ea. 70

RFO 52.212-1 Instruction to Offerors Commercial Products and Commercial Services (Jul 2026) The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.

The period of performance is 30 calendar days after receipt of order.

All communications with the Requiring Activity concerning this solicitation shall cease until the award is announced. During this period, interaction is only allowed with the Contracting Officer.

Quote and contact documentation shall be provided no later than (NLT) 12:00 PM Mountain Time (MT), on 18 September 2026. Please submit your quote via email to the Contracting Specialist Aaron Smith at aaron.smith.103@spaceforce.mil and Contracting Officer MSgt Holly Hepler at holly.hepler@spaceforce.mil. It is

Note: .zip files are not an acceptable format for the Air Force/Space Force Network and will not go through our email system.

Please provide the following information with your quote:

Company Name:

Contact Name:

Address:

Telephone Number:

Unit Price:

Extended Price:

UEI Number:

Cage Code:

Statement the quote is valid for a minimum of 60 days:

Must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition.

wo (2) separate parts:

Part I - Price Quote Part II - Technical Documentation

Format and Specific Instructions.

A. PART I PRICE QUOTE

The vendor shall either submit on company letterhead a quote identifying the unit price and total price for CLINs 0001 or fill in Table 1, seen below.

Table 1.

CLIN Description Unit Qty Unit Price Total Price 0001 Polaris Discovery Program Ea. 70

B. PART II TECHNICAL DOCUMENTATION

Vendor shall submit technical information that clearly demonstrates their product meets the product requirements outlined in Table 1.

RFO 52.212-2 Evaluation Commercial Products and Commercial Services (Jul 2026)

This tailored clause takes precedence over the clause incorporated by reference.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate your offer:

Part I Price Part II Technical Documentation

Award will be made based on the competitive quote with the lowest evaluated price that meets the technical criteria on an acceptable/unacceptable basis. If any technical criteria are determined to be unacceptable that quote will not be evaluated further and will not be eligible for award.

Evaluation and Award Criteria

Addendum to RFO 52.212-2 Evaluation Commercial Products and Commercial Services (Feb 2026)

1. Evaluation:

By submission of its quote, the vendor agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Step I Price Quote Evaluation The Government will place all quotes that meet the requirements of the solicitation in order by price, beginning with the lowest evaluated price. The Government will then evaluate the lowest evaluated priced offer to determine if it is reasonable and Complete. If there is a conflict between the unit price and the overall price, the unit price will be to be rejected as unacceptable. Offerors whose evaluated price is unreasonable (in accordance with RFO 12.204) may not be considered for award.

Step II Technical Documentation Evaluation Next, the vendor will be evaluated on an Acceptable/Unacceptable basis for the Technical Requirement. For their items meet the requirements in terms of description and performance as stated in Table 1. If the vendor does not demonstrate all necessary requirements, it may e quote may stop.

The technical factors will receive one of the following ratings listed below:

Rating Description

Rating Description Acceptable Quote meets the requirements specified in Table 1.

Unacceptable Quote does not meet the requirements specified in Table 1.

2. Basis of Award:

the most advantageous offer to the Government, evaluation of that quote is complete, award will be made to that offeror, and the evaluation process will stop. If the lowest evaluated priced, technically acceptable quote is not acceptable, the Government may not award to that vendor. In that instance, the next lowest evaluated priced quote will be evaluated using the methodology above and the process will continue (in order by price) until a quote

Conversations conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for a quote revision. The Government intends to award a contract without discussions (while keeping with RFO Part 12). The Government, however, reserves the right to conduct conversations with one, some, all, or none of the vendors if deemed in its best interest.

In the case that a discrepancy exists between the addendum to RFO 52.212-1, Instructions to Offerors Commercial Products and Commercial Services and the addendum to RFO 52.212-2, Evaluation Commercial Items, the evaluation criteria in the addendum to RFO 52.212-2, Evaluation Commercial Items will take precedence IAW RFO 52.212-4(r).