COMBINED SYNOPSIS/SOLICITATION

70FBR423R00000026

This is a combined synopsis/solicitation is issued as a Request for Proposal (RFP). Under this requirement, Federal Emergency Management Agency (FEMA) intends to award a Labor Hour contract in accordance with the Federal Acquisition Regulation (FAR) 16.602 and referenced Performance Work Statement (PWS). The North American Industrial Classification System (NAICS) code is 561612, entitled Security Guards and Patrol Services.

The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) has a requirement for Level II Armed Security Guards. This requirement is for Level II Security Guards to provide security services in response at disaster related sites and facilities within the declared disaster area in the State of Tennessee. These facilities are operational as Federal Facilities and require a minimum level of security, per DHS guidelines immediately upon opening. As a result, the Government intends on awarding a Labor Hour Contract immediately to meet the needs for personnel, facility, and asset protection.

The desired contractor must be able to provide Level II Armed Security Guards for FEMA to place on post in the areas and sites required in the State of Tennessee that have been impacted by DR-4898 Winter Storm. Neither FEMA nor the federal government will house contractor employees in any FEMA or federal lodging facilities.

Instructions to Offerors:

To ensure timely evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, independent, and respond directly to the requirements of this synopsis/solicitation, and Performance Work Statement.

The Government intends on awarding a Labor Hour Contract as a result of this combined synopsis/solicitation.

The Government is obligated only to the extent of authorized purchases made under this contract.

This combined synopsis/solicitation incorporates provisions and clauses that are in effect through the Federal Acquisition Circular 2005-97, May 1, 2018. Offerors shall include proof of the items or proof of performance as contained in the Performance of Work Statement in their proposal submission. Proof may be written narratives or capabilities statements that describe and detail performance.

Submission:

Reference Solicitation Number: 70FBR426R00000006 The offeror will complete and submit the following in order to be considered for award:

a. Offeror must be registered in System for Award Management (SAM) and possess an active Unique Entity ID (UEI). Offerors that submit a proposal but are not registered in SAM will not be considered for award.

b. Offeror must submit pricing as requested

c. Offeror must complete and submit all requirements per PWS and Combined Synopsis/Solicitation request to be determined responsible. Offeror not meeting the requirements will be deemed non responsible and remove for consideration for award.

Provisions at 52.212-2 Evaluation- Commercial Items As a result of this combined synopsis/solicitation the Government will award a Labor Hour contract resulting from this solicitation to the offeror(s) responsible whose offer conforms to the solicitation and have been considered most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offerors: (1) Technical; (2) Past performance and, (3) Price. Technical and Past performance, when combined are of relative importance of all other evaluation factors, when combined, when compared to price (FAR 15.304).

1. Technical:

Meet Government Requirements or Does Not Meet Government Requirements Technical evaluation will be based on the offerors’ ability to meet the requirements in the Performance Work Statement (Attachment 1) and additional items below. Offeror are required to physically submit the listed documents below for evaluation of minimum qualifications in the Statement of Work (Attachment 1).

Required documentation to be submitted within the proposal are:

• Records of firearms qualification and training for all employees

• Proof of Uniform and Equipment list

• Proof of Firearms and Ammunition Inventory

• Management technique for Armed Guards at multiple locations

• Business license showing proof to operate within the state for which applying

• Offerors who have no prior federal government history, FEMA reserves the right to determine financial capability of the offeror by requesting the completion of the Determination of Finance Responsibility form, Attachment 4 (prior to award); Offeror must show financial stability from a banking institution with working capital in the amount equivalent to one month’s salary for all guards based on the Department of Labor Wage Determination labor rate for the state of Tennessee;

• Verification of SAM registration to include Representatives and Certifications.

2. Past performance: Satisfactory/Neutral/Unsatisfactory

Past Performance evaluation will be based on the offeror’s completion of the Past Performance Questionnaire (Attachment 3) listing the last three (3) references relevant to performing armed guard services, to include a narration of past projects demonstrating their strengths and capability for management of armed guard services.

Any offeror who does not provide a completed Past Performance Questionnaire will not be considered for award. The Government will also utilize data in CPARS, inclusive of the Past Performance Information Retrieval System (PPIRS), contract to review an offeror’s past performance. If the Government finds adverse past performance, offeror will not be considered for award.

3. Price: Fair and Reasonable

The offeror must submit a breakdown of their hourly rate. The government will evaluate the offeror’s hourly rate to determine a fair and reasonable price.

The Offeror must also address all other requirements within the Performance Work Statement (Attachment 1).

The Government reserves the right to add additional offerors that have met the minimum requirements at any time during base and/or option periods to ensure the Government mission and efforts are satisfied.

Assessment/Rating will be in accordance with the following table:

Technical: Meet Government Requirements or Does Not Meet Government Requirements

Rating/Rating Description of Assessment Every quotation evaluated will be rated using the described adjectival rating scale.

Meet Government Requirements The proposal demonstrated the ability to meet and/or exceed the requirements set forth in the solicitation.

Does Not Meet Government Requirements The proposal did not demonstrate the ability to meet and/or exceed the requirements of as set forth in the solicitation.

Past Performance: Satisfactory/Neutral/Unsatisfactory Ratings for Past Performance only:

SATISFACTORY The Offeror’s past performance record indicates that the offeror likely will successfully provide services that meet or exceed the requirement.

NEUTRAL The Offeror has no relevant past performance.

UNSATISFACTORY The Offeror’s past performance record provides substantial doubt that the Offeror will successfully provide the services required.

All eligible offerors may submit a proposal, however, if the Government finds adverse past performance, adverse past performance in CPARSs, adverse performance history in the Department of Labor, adverse financial standing, or adverse performance history in FAPIIS, the offeror will not be considered for award.

Evaluation Criteria and Basis for Award

The Government intends on awarding a Labor Hour contract as a result of this solicitation.

The Government intends to evaluate offers and award a Labor Hour contract using Best Value/Trade-off. The offeror’s initial offer should contain the offeror’s best terms from a technical and price standpoint meeting the requirements outlined in the Performance Work Statement and Combined Synopsis/Solicitation. However, the Government reserves the right to conduct discussions if later determined bythe Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest priced offer; and waive informalities and minor irregularities in offers received.

The Government will utilize data from Department of Labor to evaluate Contractor’s payment history.

The Government reserves the right to award offerors outside of the state of Tennessee, if the Government deems it beneficial to accomplish this requirement. The Government also reserves the right to add additional offerors later, if Government deem it beneficial to accomplish this requirement.

Terms and Conditions FAR 52.212-1 Instructions to Offerors- Commercial Items FAR 52.212-3 Offeror Representations and Certifications -- Commercial ItemsFAR 52.212-4 Contract Terms and Conditions- Commercial Items FAR 52.212-5 Contract Terms and Conditions Required to Implement Status or Executive Orders-Commercial Items.

The following FAR provisions apply:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements;

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations;

52.225-13, Restrictions on Certain Foreign Purchases 52.233-3, Protest After Award;

52.233-4, ApplicableLaw for Breach of Contract Claim;

52.203-13, 52.209-6, Protecting the Government’s When Subcontractingwith Contractors Debarred, Suspended, or Proposed for Debarment;

52.204-9 Personal Identity Verification Of Contractor Personnel (JAN 2011) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services;

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment;

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment;

52.204-26, Covered Telecommunications Equipment or Services-Representation;

52.219-28 Post Award Small BusinessProgram Representative;

52.222-3 Convict Labor, 52.222-19 Child Labor- Cooperation with Authorities and Remedies;

52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity;

52.222-35, Equal Opportunity for Veterans;

52.222-36 Affirmative Action for Worker with Disabilities;

52.222-37, Employment Reports on Veterans;

52.222-40, Notification of Employee Rights Under the National Labor Relations Act;

52.222-54, Employment Eligibility Verification;

52.222-50 Combating Trafficking in Persons;

52.223-18 Contractor Policy to Ban Text Messaging While Driving. Additional 52.204-4 Printed Copied Double-Sided on Recycled Paper, 52.223-2, Affirmative Procurement of Biobased ProductsUnder Service and Construction Contracts; 52.223-3, Hazardous Material Identification and Material Safety Data;

52.223-4, Recovered Material Certification;

52.223-5, Pollution Prevention and Right-to- Know Information;

52.223-10, Waste Reduction Program;

52.223-11, Ozone-Depleting Substances;

52.223-12, Refrigeration Equipment and Air Conditioners;

52.223-15, Energy Efficiency in Energy- Consuming Products;

52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts, 52.223-19 Compliance with Environmental Management Systems.

52.224-1 Privacy Act Notification (APR 1984) 52.224-2 Privacy Act (APR 1984)

FAR 52.217-8 Option to Extend Services. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed twelve (12) months.

The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days.

FAR 52.217-9 Option to Extend the Term of The Contract (MAR 2000) The Government may extend the term of this contract by written notice to the Contractor within one

(1) calendar day; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least five (5) calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

If the Government exercises this option, the extended contract shall be considered to include this option clause.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed one

(1) 90 days Base year and three (3) 90 days Option.

Description of solicitation: This solicitation is offered for the soliciting of Level II Armed Guard contract services as identified in the Performance work Statement, located within the state of Tennessee.

The period of performance shall be Ninety (90) days for base from date of award and three (3) Ninety (90) day option periods. The Government anticipates making awards on or around May 22, 2026.

Questions: Offerors must submit questions not later than 10:00 a.m. (EST) on Wednesday, April 22. 2026, directly to Betty Phillips @ betty.phillips@fema.dhs.gov and Mimie Preston @ mimie.preston@fema.dhs.gov

Proposal Due: Offerors must submit their required proposal documentation not later than 4:00 p.m. (EST) on Tuesday, May 06, 2026, Betty Phillips @ betty.phillips@fema.dhs.gov and Mimie Preston@fema.dhs.gov mailto:betty.phillips@fema.dhs.gov

ATTACHMENTS:

1. Performance Work Statement

2. Certificate of Performance Work Statement

3. Labor Rate Spreadsheet

4. Determination of Responsibility

5. SCA Wage Determination (www.sam.gov/content/wage-determinations)

6. Past Performance Questionnaire http://www.sam.gov/content/wage-determinations)