Combined SynopsisSolicitation_USAFA Band Recording Engineer Service.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

FROM: 21 CONS/PKA

SUBJECT: Combined Synopsis/Solicitation PROJECT TITLE: USAF Academy Band Recording Engineer Service – Peterson SFB

SOLICITATION: FA251725Q0003

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The Request for Quote (RFQ) number FA251725Q0003 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-07, effective 9/30/2024.

This is for Combined Synopsis/Solicitation is being solicited as a 100% Small Business Set Aside. The North American Industrial Classification System (NAICS) code is 512240 - Sound Recording Studios. The size standard is $11.0M. The quotes will be evaluated IAW FAR 52.212-2, found herein. Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could results in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any quoter.

The purpose of this Combined Synopsis/Solicitation is for the services of a recording engineer in providing all phases of production listed in Table 1 below and IAW the Attachment 1 – Statement of Work, on Peterson Space Force Base (SFB), CO.

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

Table 1: Required Items CLIN Line Item Description Unit Quantity Total

Phase 1: Recording IAW Attachment 1 – Statement of Work

EA 1 $

Phase 2: Editing IAW Attachment 1

– Statement of Work

EA 1 $

Phase 3: Mixing IAW Attachment 1

– Statement of Work

EA 1 $

Phase 4: Mastering IAW Attachment 1 – Statement of Work

EA 1 $

Total Extended Price $

This tailored clause takes precedence over the clause incorporated by reference.

*FAR Provision 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services (Sep 2023) applies to this acquisition and the following addendum applies:

The Following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

The Place of Performance location is Peterson Space Force Base for the Recording Phase (CLIN 0001) The Place of Performance for the remaining phases (CLINs) is the vendor’s studio. The required Period of Performance for this requirement is 31 October 2024 to 31 August 2025 for entire contract and phases shall be completed as required by Attachment 1 – Statement of Work.

The resulting award will be a Firm-Fixed Price contract.

Quotes shall be provided NLT 12:00 PM (MT), 22 October 2024 to 21 CONS/PKA. Please submit quotes to the Contracting Officer, TSgt Kyle Richmond, at kyle.richmond@spaceforce.mil. Submit no more than 15 pages in response to this request. After 20 pages, the Contracting Officer will not evaluate information. One page is considered to be one side of an 8 ½ x 11 piece of paper in a minimum of 10 font, single spaced. It is the quoter’s responsibility to complete their reps and certs at SAM.gov for the quote to be evaluated for award.

Late submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated by the time specified in the solicitation. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force/Space Force Network and will not go through our email system.

Please provide the following information with your quote:

Company Name:

Contact Name:

Address:

Telephone Number:

Cage Code:

Statement the quote is valid for a minimum of 60 days:

Size of Business/Socio Economic Status:

*Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Payment Terms: _________________________

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition.

The contractor’s quote/response shall consist of two (2) separate parts:

Part I - Price Quote Part II - Technical Documentation

1. Format and Specific Instructions.

A. PART I – PRICE QUOTE

The quoter shall either submit on company letterhead a quote identifying the unit price, total line-item price and overall price for all CLINs from Table 1 or fill in Table 1 (seen above).

B. PART II – TECHNICAL DOCUMENTATION

Quoter shall submit technical information to confirm their ability to perform the services in this combined synopsis/solicitation (see Table 1). The quoter shall submit the following:

- A resume identifying a minimum of 15 years of professional experience in the audio recording industry.

- Documentation of being credited as the primary engineer on at least 50 projects involving big band recordings (consisting of 18 or more musicians).

- Documentation proving past or present nomination for a Grammy Award in a category that pertains to jazz recording.

52.212-2 Evaluation – Commercial Items (Nov 2021)

This tailored clause takes precedence over the clause incorporated by reference.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Part I – Price Part II - Technical Documentation

Award will be made based on the competitive quote with the lowest evaluated price that meets the technical evaluation criteria on an acceptable/unacceptable basis. If any technical criteria items are determined to be unacceptable that quote will not be evaluated further and will not be eligible for award.

Addendum to FAR 52.212-2 -- Evaluation -- Commercial Items (Nov 2021).

1. Evaluation:

By submission of its quote, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Part I – Price Quote Evaluation

Initially, the Government will place all quotes that meet the requirements of the solicitation in order by price, beginning with the lowest evaluated price. The price will be evaluated using either a quote on company letter head or a filled-in copy of this combined/synopsis solicitation identifying the unit price, total line-item price, and overall price for all CLINs identified in Table 1 provided in Addendum to

FAR 52.212-1.

The Government will then evaluate the lowest evaluated priced offer to determine if it is reasonable and fair. If there is a conflict between the unit price and the overall price, the unit price will be used to determine the correct evaluated price. Failure to quote for any price element, may cause the quoter’s quote to be rejected as unacceptable.

Quoters whose evaluated price is unreasonable or unfair (in accordance with FAR 13.106-3) may not be considered for award.

Part II – Technical Documentation Evaluation Next, the lowest evaluated priced offeror, will be evaluated on an Acceptable/Unacceptable basis for the Technical Documentation. For the lowest evaluated priced offeror to receive a rating of “Acceptable”, they shall submit technical information as stated in section 52.212-1, Part II, of this combined synopsis/solicitation. If the lowest evaluated priced offeror does not provide the complete technical information, it will receive an “Unacceptable” rating and evaluation of that quote will stop.

The technical factors will receive one of the following ratings listed below.

Rating Description Rating Description Acceptable Technical Documentation meets the requirements in section B Part II, Technical Documentation, of this Solicitation.

Unacceptable Technical Documentation does NOT meet the requirements in section B Part II, Technical Documentation, of this Solicitation.

2. Basis of Award:

If the lowest evaluated priced receives an “acceptable” technical rating, that quote represents the most advantageous offer to the Government, evaluation of that quote is complete, award will be made to that offeror, and the evaluation process will stop. If the lowest evaluated price quote receives an “unacceptable” technical rating, evaluation of that quote will stop. In that instance, the next lowest evaluated priced offeror will be evaluated using the methodology above and the process will continue (in order by price) until a quote receives an “acceptable” technical rating, or until all offerors are evaluated.

The Government reserves the right to conduct conversations with one, some, all, or none of the offerors in response to this solicitation.

In the case that a discrepancy exists between the addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items and the addendum to FAR 52.212-2, Evaluation – Commercial Items, the evaluation criteria in the addendum to FAR 52.212-2, Evaluation – Commercial Items will take precedence.

List of Attachments

1. Attachment 1 - SOW_USAFA Band Recording Engineer_v9

2. Attachment 2 - Falconnaires Recording Plot

3. Attachment 3 - Performance Area Floor Plan