Combined Synopsis Warehouse Network Equipment.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation no. 7571TE26Q00018 is issued as a request for quotation (RFQ).

The solicitation is a Buy Indian Set-aside under North American Industry Classification System (NAICS) code 334118 with an associated small business size standard of 1,000 employees.

Rev. 07/22/2025

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Initial Term - 60.00 Months | Auto Renewal Term - 12 Months | Billing Model - Prepaid Term | Requested Start Date - TBD | Requested End Date - TTBD

Initial Term - 60.00 Months | Requested Start Date - TBD | Requested End Date - TBD

Initial Term - 60.00 Months | Requested Start Date - TBD | Requested End Date - TBD

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The Contractor shall deliver, package, and ship the Products in the quantities and in accordance with the specifications set forth in the “SCHEDULE OF ITEMS”

See Attachment A – SOW for more details. The delivery is 60 days ARO The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023), applies to this acquisition. Addenda are not included.

The provision at 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021), applies to this acquisition. The following factors shall be used to evaluate offers/quotes:

1. Lowest Price Technically Acceptable (NPTA)

Offerors/quoters must include with its offer/quote a completed copy of the provision at 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2024)[DEVIATION FEB 2025].

The following Federal Acquisition Regulation provisions also apply:

52.204-16

COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

AUG 2020

52.204-24

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

OCT 2020

52.204-29

FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS – REPRESENTATION AND DISCLOSURES

DEC 2023

52.252-1

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

www.acquisition.gov/browse/index/far, www.acquisition.gov/hhsar

FEB 1998

52.252-5

AUTHORIZED DEVIATIONS IN PROVISIONS

Department of Health and Human Services, 48 CFR Chapter 3

NOV 2020

The following Department of Health and Human Services Acquisition Regulation provisions also apply:

(a) The offeror must represent as part of its offer that it does meet the definition of Indian Economic Enterprise (IEE) as defined in HHSAR 326.601 and that it intends to meet the definition of an IEE throughout the performance of the contract. The offeror must notify the contracting officer immediately, via email, if there is any ownership change affecting compliance with this representation.

(b) The representation must be made on the designated IHS Indian Economic Enterprise Representation form or any successor forms through which the offeror will certify that the ownership requirements defined by HHSAR 326.601 are met.

(c) Any false or misleading information submitted by an enterprise when submitting an offer in consideration for an award set-aside under the Buy Indian Act is a violation of the law punishable under 18 U.S.C. 1001. False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

(End of provision)

The clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (MAY 2024), applies to this acquisition. Addenda are not included.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (JAN 2025)[DEVIATION FEB 2025], applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to the acquisition:

Voluntarily Excluded

JAN 2025

Assembled by American Security Drown Act-Covered Foreign Entities

NOV V 2024

The following Federal Acquisition Regulation clauses also apply:

52.204-13

SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

OCT 2018

52.204-18

COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

AUG 2020

52.252-2

CLAUSES INCORPORATED BY REFERENCE

www.acquisition.gov/browse/index/far, www.acquisition.gov/hhsar

FEB 1998

The following Department of Health and Human Services Acquisition Regulation clauses incorporated by reference also apply:

Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (HHSAR 326.606) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. As required by HHSAR § 352.226-7(b), offerors shall include a completed Indian Economic Enterprise Representation form in response to Sources Sought Notices, Request for Information (RFI) and as part of the proposal submission. The Indian Economic Enterprise Representation form, available on the IHS DAP public website ( www.IHS.gov/DAP ), shall be included in synopses, presolicitation notices, and solicitations for the acquisitions under the Buy Indian Act. Offers received from enterprises that are not both Indian Economic Enterprises and small business concerns will not be considered and will be rejected.

(End of clause)

(a) The Contractor agrees to give preference in employment opportunities under this contract to Indians who can perform required work, regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation. To the extent feasible and consistent with the efficient performance of this contract, the Contractor further agrees to give preference in employment and training opportunities under this contract to Indians who are not fully qualified to perform regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation. The Contractor also agrees to give preference to Indian organizations and Indian-owned economic enterprises in the awarding of any subcontracts to the extent feasible and consistent with the efficient performance of this contract. The Contractor shall maintain the necessary statistical records to demonstrate compliance with this paragraph.

(b) In connection with the Indian employment preference requirements of this clause, the Contractor shall provide reasonable opportunities for training, incident to such employment. Such training shall include on-the-job, classroom, or apprenticeship training designed to increase the vocational effectiveness of an Indian employee.

(c) If no Indian organizations or Indian-owned economic enterprises are available under reasonable terms and conditions, including price, for awarding of subcontracts in connection with the work performed under this contract, the Contractor agrees to comply with the provisions of this contract involving utilization of small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; women-owned small businesses; or small disadvantaged businesses.

(d) As used in this clause,

(1) Indian means a person who is a member of an Indian tribe. If the Contractor has reason to doubt that a person seeking employment preference is an Indian, the Contractor shall grant the preference but shall require the individual provide evidence within 30 days from the tribe concerned that the person is a member of the tribe.

(2) Indian tribe means an Indian tribe, pueblo, band, nation, or other organized group or community, including Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 688; 43 U.S.C. 1601) which the United States recognizes as eligible for the special programs and services provided to Indians because of its status as Indians.

(3) Indian organization means the governing body of any Indian Tribe or entity established or recognized by such governing body in accordance with the Indian Financing Act of 1974 (88 Stat. 77; 25 U.S.C. 1451).

(4) Indian-owned economic enterprise means any Indian-owned commercial, industrial, or business activity established or organized for the purpose of profit, provided that such Indian ownership shall constitute not less than 51 percent of the enterprise, and that ownership shall encompass active operation and control of the enterprise.

(e) The Contractor agrees to include the provisions of this clause, including this paragraph (f) of this clause, in each subcontract awarded at any tier under this contract.

(f) In the event of noncompliance with this clause, the Contracting Officer may terminate the contract in whole or in part or may pursue any other remedies authorized by law or by other provisions of the contract.

(End of clause)

(a) Definitions as used in this clause.

(1) Indian Economic Enterprise means any business activity owned by one or more Indians or Indian Tribes that is established for the purpose of profit provided that: The combined Indian or Indian Tribe ownership must constitute not less than 51 percent of the enterprise; the Indians or Indian Tribes must, together, receive at least a majority of the earnings from the contract; and the management and daily business operations of an enterprise must be controlled by one or more individuals who are Indians. To ensure actual control over the enterprise, the individuals must possess requisite management or technical capabilities directly related to the primary industry in which the enterprise conducts business. The enterprise must meet these requirements throughout the following time periods:

(i) At the time an offer is made in response to a written solicitation;

(ii) At the time of the contract award; and

(iii) During the full term of the contract.

(2) Subcontract means any contract, as defined in FAR subpart 2.1, entered into by a subcontractor to furnish supplies or services for performance of the prime contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(3) Subcontractor means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

(b) Required Percentages of work by the concern. The contractor must comply with FAR 52.219-14, Limitations on Subcontracting clause in allocating what percentage of work to subcontract. The contractor shall not subcontract work exceeding the subcontract limitations in FAR 52.219-14 to a concern other than a responsible Indian Economic Enterprise.

(c) Any work that an IEE subcontractor does not perform with its own employee shall be considered subcontracted work for the purpose of calculating percentages of subcontract work in accordance with FAR 52.219-14 Limitations on Subcontracting.

(d) Cooperation. The contractor must:

(1) Carry out the requirements of this clause to the fullest extent; and

(2) Cooperate in any study or survey that the CO, Indian Health Service or its agents may conduct to verify the contractor's compliance with this clause.

(e) Incorporation in Subcontracts. The contractor must incorporate the substance of this clause, including this paragraph (e), in all subcontracts for general services, A&E services and construction awarded under this contract.

(End of clause)

(a) Definitions. As used in this clause –

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

(End of Clause)

The following local Indian Health Service, Crownpoint Healthcare Facility special instructions also apply:

(a) Definitions.

Contracting Officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determination and findings.

Ratification means the act of approving an unauthorized commitment by an official who has the authority to do so.

Unauthorized Commitment (UAC) means an agreement that is not binding solely because the Government representative who made it lacked the authority to enter into that agreement on behalf of the Government.

(b) Policy.

The Government is not bound by agreements with, or contractual commitments made to, prospective contractors by individuals who do not have delegated contracting authority. Unauthorized commitments do not follow the appropriate process for the expenditure of Government funds. Consequently, the Government may not be able to ratify certain actions, putting a contractor at risk for taking direction from a Federal official other than the contracting officer (see FAR 1.602-1) Government employees responsible for unauthorized commitments are subject to disciplinary action. Contractors perform at their own risk when accepting direction from unauthorized officials. Failure to follow statutory and regulatory processes for the expenditure of Government funds is a very serious matter.

(c) Procedure.

Any agreement, modification, or change to a contractual agreement made by a government personnel who lack authority will be deemed an unauthorized commitment. The Government is not liable to the Contractor or under the terms of the contract, financially or otherwise – unless the unauthorized commitment successfully passes the ratification process.

The ratification process does not have any lead time, nor does the Government make any promise that an unauthorized commitment will be ratified and, therefore, the Contractor would be paid. The Contractor proceeds at its own risk if any of the terms of the contract are altered, changed, or modified without the written concurrence by a Contracting Officer.

(End of Clause)

Offers are due:

DATE: April 20, 2026

TIME: 10:00 AM MDT

LOCATION: Crownpoint, NM 87313

For additional information or questions about the solicitation, contact Carlton Taylor, Contract Specialist at carlton.taylor@hhs.gov or (301) 348-3490.

List of Attachments:

1) Scope of Work

Requirement & Specifications Documents 05/01/25

Information Technology Requirement & Specifications Documents Crownpoint SU Cisco Network Expansion 2025

1 . Background The Information Technology program is committed to providing technical leadership and delivery of services to the Crownpoint Service Unit. It serves to provide computing, printing, networking, telecommunications, and application support to the administrative and clinical programs at Crownpoint, Pueblo Pintado, and Thoreau healthcare facilities. The department develops, researches, and implements technologies to optimize the healthcare organization's access and delivery of information.

, This fiscal year, the IT Department will add and expand the hospital network, including the Nizhoni Bluff Apartment, (4) Warp Speed trailers, and the upcoming Wellness Center. This plan replaces older Cisco (2) 3750 and (5) 3850 network edge switches.

· This plan will provide connectivity for cameras, wireless networks, and Power-over-Ethernet (POE) devices, and enhance voice services. The equipment will interconnect the CPSU network.

The requirements and specifications meet the following elements:

0 New Requirement (Completely new set of 0 functionalities, interface, Latent Defect or patch discovery: (Defect resolution) technology/equipment/system) 181 Standardization (a technical standard by specification, service agreements, IT methodology, or employed standard operating procedures for compatibility, interchangeability, commonality, or by reference.)

181 Enhancement / Upgrade (Additional functionality to existing system or equipment)

181 Recurring Business Process: (recurring maintenance services, current service level agreement, contracted terms and conditions) 0 Technology Refresh: (required capability, process, or practice is running on obsolete technology or system)

1.1. The IT project wlll support these IT lndlan Health Services Initiatives:

O Practice Management (Revenue Generation, Cost Avoidance, ICD-10) O Interoperability/Health Information Exchange 181 Electronic Health Record 181 Infrastructure/Architecture O Clinical Decision Support 181 Optimizing Interoperability O Workforce Development O Telemedicine Coordination

O Tribal Shares Calculation 0 Data Quality/Accuracy O IHS Master Patient Index (MPI) O Administrative Management Tools O Bandwidth 181 Security and Regulatory Compliance 181 Innovation of Technical and Business Practices O Patient Communication O Environmental Health

1.3 The type of specification

181 _!Project Specification (Document developed to define the technical requirements that apply to a specific project or product.)

O Design Specification (gives specific business needs on how a product is to be made or service delivered. It provides functional and non-functional requirements, assumptions, constraints, performance, and reliability.)

Performance Specification (describes the performance requirements that a product must meet to achieve the desired result)

· :�d�ro�al equipment to support the expansion of network services for administrative and clinical IT computing needs throughout the Crownpoint IHS campus.

3. Objectives .

The desired solution and specifications are sought to meet the need as defined in this document.

4. Tasks

Requirement & Specifications Documents 05/01/25

Sometimes identified as "Requirements· or Work Requirements,· this section defines the tasks that the contractor must complete during contract performance. The description of task requirements will depend on the approach that is selected to describe the required effort. This section should specify requirements clearly so that all readers can understand them.

Reference only the absolute minimum applicable specifications and standards needed. Tailor specifications and other documents and separate general information from the direction.

The tasks defined for this project are:

O Requirement or specification in a commercial-off-the-shelf (COTS) product with no enhancements 181 Requirement or specification in a commercial-off-the-shelf (COTS) product with minimal enhancement The Contractor shall deliver, package, and ship the desired commercial product with the following required specifications and amount. Contractor services are not included.

Requirements:

Cisco Catalyst 9300 Network Advantage. switch• L3 •managed• 48 x 10/100/1000 (PoE+) •rack-mountable• PoE+ (437 W) Manufacturer Part #: C9300-48P-A

20580260

Cisco SMARTnet Extended service agreement• replacement - 8x5 • response time: NBD• for P/N: C9300-48P-A. C9300-48P·A"', C9300-48P-A-RF Manufacturer Part#: CON-SNT-C93004PA 3 year smartnet for each switch

20584705

Expansion module • 1O Gigabit SFP+ x 8 • for Catalyst 9300 Manufacturer Part #: C9300-NM-8X=

Cisco SFP+ transceiver module - 10GbE • 10GBase-SR • LC/PC multi- mode• up to 984 ft• 850 nm• for Catalyst ESS9300, Switch Module 3012, Switch Module 3110G. Switch Module 3110X; Nexus 5010 Manufacturer Part#: SFP-10G-SR=

13808278

Cisco Digital Network Architecture Advantage Term License (3 years)· 48 ports· for P/N: C9300-48H-A, C9300- 48U-A-WS, C9300-48UB-A. C9300-48UN-A. C9300-48UXM-A Manufacturer Part#: C9300-DNA-A-48-3Y

20577368

Cisco Conflg 1 Power supply. hot-plug I redundant (plug-in module)• 80 PLUS Platinum• AC 115-240 V • 1100 Watt - for P/N: C9300-24T-A-WS, C9300-48P-1OE, C9300LM-24U-4Y-A. C9300X-12Y-1A.

C9300X-12Y-1E Manufacturer Part#: PWR-C1-1100WAC-UP

21919449

Cisco Conflg 1 Secondary Power Supply Power supply • hot-plug / redundant (plug-in module) • 80 PLUS Platinum • AC 115-240 V • 1100 Watt • for P/N: C9300L-24UXG4XA-RF. C9300LM-24U-4Y-E, C9300LM-48T-4Y-A. C9300X-24HX-1A Manufacturer Part#: PWR-C1-1100WAC-P/2

21438490

Cisco StackWIH 480 Stacking cable - 1.6 ft - for Catalyst 3850-24, 3850-48 Manufacturer Part#: STACK-T1-50CM:

13809747

Cisco Catalyst 9300 Network Advantage• switch - L3 •managed• 24 x 10/100/1000 (PoE+) •rack-mountable•PoE+ (445 W) Manufacturer Part#: C9300-24P-A

20580255

Cisco SMARTnet Extended service agreement• replacement• 8x5 • response time: NBD• for PIN: C9300-24P-A, C9300-24P-A=, C9300-24P-A-RF Manufacturer Part#: CON-SNT-C93002PA 3 year smartnet

20584704

Cisco Digital Network Architecture Advantage Term License (3 years)· 24 ports· for PIN: C9300-24H-A, C9300- 24UB-A, C9300-24UX-A-WS. C9300-24UXB-A. C9300-DNA- A-24=

20578460

Manufacturer Part#: C9300-DNA-A-24-3Y Cisco StackPower Power cable • 1 ft • for Catalyst 3750X-12, 3750X-24, 3750X-48 Manufacturer Part#: CAB-SPWR-30CMz

13832523

Requirement & Specifications Documents 05/01/25

5. Oeliverv

Hardware Products

Business Days: Monday thru Friday Business Hours: 8 AM-5 PM Exclude Holidays

Delivery

Product Documentation

Warranty hardware and Software Information

Technical Guides and Support Information

6. Project Summary

7. Government-Furnished No Government-furnished property is required for Contractor performance.

8. Security Requirements No requirements are stated.

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