Combined Synopsis_Warehouse Mower..docx

DEPARTMENT OF THE AIR FORCE

31st FIGHTER WING (USAFE)

Combined Synopsis/Solicitation

Requirement Title: 31 FSS CENTRAL WAREHOUSE MOWER

Solicitation Number: FA568226QA055

Solicitation Issue Date: Monday, 27 July 2026

Response Deadline: Tuesday, 11 August 2026 no later than 1600 (Central European Time)

General Information

1. This is a combined synopsis/solicitation for commercial items in accordance with Revolutionary FAR Overhaul (RFO) Subpart 12.201(c)(2) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quote (RFQ).

3. This solicitation incorporates provisions and clauses by reference. Provisions and clauses are those in effect through the RFO and revised DFARS and DAFFARS Agency Deviations. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul and https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

4. The North American Industry Size Classification (NAICS) code associated with this requirement is: 333112

5. Product Service Code (PSC) associated is: 3750

6. AWARD BASIS: Price and Other Factors

7. Quotes must be valid until 30 September 2026

8. Due to the overseas location of this requirement, no set-aside will be used in accordance with RFO 19.000(b).

Requirement Information

Notice to Offeror: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Description: The United States Air Force (USAF) anticipates awarding a single Firm Fixed Price (FFP) Purchase Order for the procurement of a John Deer 1580 Terrain Cut Front Mower or equal.

Place of Delivery/Performance/Acceptance/FOB Point:

Shipping FOB Destination Aviano Air Base, Italy, 33081 Items To Be Provided

Offeror is to quote on the following line item, quotes are due to this office no later than NLT Tuesday, 11 August 2026 at 1600 hrs. Central European Time (CET) to the above POCs.

It is solely the contractor’s responsibility to make sure the Government has received their emails.

PRICE SCHEDULE:

Line Item

Description Unit of Issue

Qty

Unit Price

Extended price

***Any proposed “or equal” product must meet the salient physical, functional, and performance characteristics detailed on the below Attachment_Technical Specifications_Mower***

TOTAL QUOTATION

PROPOSE DELIVERY SCHEDULE:

DELIVERY LOCATION:

Direct shipping to:

31 LRS/LGRDDC

BLDG 1029 Unit 6108 Commercial Phone: +39 0434 30 8535

AVIANO AB, ITALY

33081 AVIANO (PORDENONE)

ATTN- Michael L. Edwards 335-750-44 michael.edwards.41@us.af.mil Flavia Lendarduzzi +39 0434 30 5996 flavia.lenarduzzi.1.it@us.af.mil

Vendor Information

Company Name:

Quoted By:

Title:

Phone:

Email:

CAGE Code:

Discount Terms:

By the signature and submission of this quote, the aforementioned Vendor acknowledges the solicitation and all its amendments as well as takes no objections to the Solicitation's Provisions and Clauses.

Instructions to Quoters

RFO 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Dec 2025) apply to this acquisition.

As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein.

The purpose of these instructions is to prescribe the format of the quotes in response to this Request for Quotations (RFQ) and describe the approach for the development and presentation of the request for quote data. This is designed to ensure the essential information required for evaluation is submitted. Submit quotations to the office specified in this solicitation no later than the time specified in this solicitation. Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. In order to be determined responsive, an offeror must submit all documentation to demonstrate the following:

a. Acknowledgement of compliance with all solicitation terms and conditions by completing and signing all pages of this form.

b. Acknowledgement of all solicitation’s amendments by signing all pages of this form and/or each published amendment.

c. Proof of active registration in the System for Award Management (SAM) at the time of quotation submission by including a PDF copy of the SAM registration.

d. Price and any discount terms by completing the designated pricing and discount section of this form.

Terms and content of your quote: Your quote must be based on the terms of this RFQ. We may reject any quote that does not meet these terms in every respect.

Issuance of Purchase Order: The Government intends to evaluate the quotation and issue a purchase order based on the initial quotation received. Therefore, the offeror’s initial quotation should contain the offeror’s best terms. The Contracting Officer will issue a purchase order to the vendor in accordance with the evaluation criteria cited in 52.212-2 below.

In addition to the requirements outlined above required to determine responsiveness of the quoter, the quote shall consist of three (3) additional separate parts:

Price: Provide a firm fixed price (FFP) quote on the Price Schedule above. Offerors are required to fill in all Line Items 0001 and 0002 (UNIT PRICE & TOTAL AMOUNT). The proposed price shall be submitted in EURO and/or United States (US) Dollars. The applied EURO/USD exchange rate will be 0.9303. Offerors must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc.

Technical Exhibit: Offeror shall provide:

- a PDF document containing a detailed and comprehensive technical description of the item as required under CLIN 0001, CLIN 0002.

Delivery Schedule: the contractor shall submit a firm lead-time with its quote not to exceed 120 calendar days from award.

The submission shall be referencing the solicitation number FA568226QA055, including the company information and point of contact, phone number, and e-mail address. The quote shall be submitted digitally by email ONLY prior to the time set for quotes closing date to the above POCs.

If the offer is submitted through multiple emails, each email must clearly indicate in the subject line its sequence number and the total number of emails transmitted (e.g. Email 1 of 3, Email 2 of 3).

Address any questions or concerns to the Contracting Office. The subject of the email shall be "Questions - FA568226QA055.” Questions shall annotate a reference to the specific combined synopsis element to which they pertain. All questions submitted to the above POCs by Tuesday, 4 August 2026 by 1600 hrs CENTRAL EUROPEAN TIME (CET), will be taken into consideration and answered.

It is solely the contractor’s responsibility to make sure the Government has received their emails.

(End of provision)

Evaluation Criteria

RFO Provision 52.212-2, Evaluation — Commercial Products and Commercial Services (Dec 2025), applies to this acquisition.

According to RFO 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends any language therein:

Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price: The reasonableness of the quotation will be determined on the total evaluated price (TEP). Quoters should give their most competitive price. Additionally, as this requirement is commercial and will result in a "firm-fixed-price" a comparison of quoters' total price will satisfy the requirement for price analysis, in determining the price fair and reasonable. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced.

Technical Exhibit: this factor evaluates how well the product or technical literature provided will meet the needs of the government. The submitted technical literature shall explicitly demonstrate the company capabilities to provide the product or service. A quote that exceeds the government’s minimum requirement may be considered for award and the best value determination will be made.

Proposed Delivery Schedule: this factor evaluates how favorable is the delivery schedule of the offered items.

IMPORTANT NOTE: Basis for Award IAW RFO 12.203(b) - The listing above IS NOT in any order of importance and the relative importance of each factor is not stated.

(End of provision)

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices and they are hereby included by full text or by reference as prescribed:

CLAUSES/PROVISIONS BY REFERENCE:

The full text of the RFO and R-DFARS, can be accessed on the Internet at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 and https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

CLAUSES/PROVISIONS BY FULL TEXT:

252.229-7003 TAX EXEMPTIONS (ITALY) (MAR 2012)

(a) As the Contractor represented in its offer, the contract price, including the prices in subcontracts awarded under this contract, does not include taxes from which the United States Government is exempt.

(b)The United States Government is exempt from payment of Imposta Valore Aggiunto (IVA) tax in accordance with Article 72 of the IVA implementing decree on all supplies and services sold to United States Military Commands in Italy.

(1) The Contractor shall include the following information on invoices submitted to the United States Government:

(i) The contract number.

(ii) The IVA tax exemption claimed pursuant to Article 72 of Decree Law 633, dated October 26, 1972.

(iii) The following fiscal code(s): 91000190933 for Air Force (2)(i) Upon receipt of the invoice, the paying office will include the following certification on one copy of the invoice:

“I certify that this invoice is true and correct and reflects expenditures made in Italy for the Common Defense by the United States Government pursuant to international agreements. The amount to be paid does not include the IVA tax, because this transaction is not subject to the tax in accordance with Article 72 of Decree Law 633, dated October 26, 1972.”

An authorized United States Government official will sign the copy of the invoice containing this certification.

(ii) The paying office will return the certified copy together with payment to the Contractor. The payment will not include the amount of the IVA tax.

(iii) The Contractor shall retain the certified copy to substantiate non-payment of the IVA tax.

(3) The Contractor may address questions regarding the IVA tax to the Ministry of Finance, IVA Office, Rome (06) 520741.

(c) In addition to the IVA tax, purchases by the United States Forces in Italy are exempt from the following taxes:

(1) Imposta di Fabbricazione (Production Tax for Petroleum Products).

(2) Imposta di Consumo (Consumption Tax for Electrical Power).

(3) Dazi Doganali (Customs Duties).

(4) Tassa di Sbarco e d Imbarco sulle Merci Transportate per Via Aerea e per Via Maritima (Port Fees).

(5) Tassa de Circolazione sui Veicoli (Vehicle Circulation Tax).

(6) Imposta di Registro (Registration Tax).

(7) Imposta di Bollo (Stamp Tax).

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/x

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

INVOICE AND RECEIVING REPORT (COMBO)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

NOT APPLICABLE

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Flavia Lendarduzzi flavia.lenarduzzi.1.it@us.af.mil 1st Lt Ali Elyousfi ali.elyousfi.2@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Other Terms and Conditions

OMBUDSMAN

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Alex A. Hight AFICC/KU OL-AFE, OPC 02 BOX 3, APO, AE 09094 AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6371-47-2025 Alternate:

Mr. Alexander L. Larsen AFICC/KU OL-AFE, OPC 02 BOX 3, APO, AE 09094 AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alexander.larsen.1@us.af.mil Tel: DSN: (314)480-5938 Fax: (49)-6371-47-5938.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(a) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(2) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2]) are Class I ODSs:

(a) Halons: 1011, 1202, 1211, 1301, and 2402;

(b) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(c) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

END OF OTHER TERMS AND CONDITIONS

Attachments

1. Technical Specifications_Mower image1.png image2.emf