Combined Synopsis - Spring Meeting Final.pdf

COMBINED SYNOPSIS/SOLICITATION

(i) This is a Combined Synopsis/Solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation, 70RCSJ23Q00000003 is being issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provision clauses are those in effect through Federal

Acquisition Circular (FAC) 2023-01, 12/30/2022.

(iv) The North American Industrial Classification System (NAICS) code is 721110 Hotels (except Casino Hotels) and Motels, and the small business size standard is $35.0 million. This procurement will be a total small business set-aside.

(v) LIST OF LINE ITEMS

Item

Number Schedule of Supplies/Services Quantity Unit of

Issue Unit Price

Total Price

0001 Specific Requirements/Tasks CLIN 0001 is to be performed IAW Section

2.0 of the SOW (Attachment 1) Contract Type: Firm Fixed Price

(FFP)

Period of Performance: From Date of Award through 11 May 2023.

Product Service Code: M1AB – Operation of Conference Space and Facilities Accounting Information: TBD

1 Each $0.00 $0.00

Total

vi. Description of the Requirement: The Department of Homeland Security (DHS) Cybersecurity and Infrastructure Security Agency (CISA) Cybersecurity Division (CSD) has a requirement to sponsor Industrial Control System Joint Working Group (ICSJWG) meetings. The Government will hold a 3-day ICSJWG spring meeting for critical infrastructure stake holder around the United States and abroad to discuss and present topics focused on emerging technologies, vulnerability management, incident response, risk mitigation, and other current Industrial Control Systems (ICS) cybersecurity topics.

(vii) The ICSJWG 2023 Spring Meeting that will take place from 9 May 2023 through 11 May 2023 between 8:00 a.m. to 5:30 p.m. Mountain Daylight Time (MDT) each day. The meeting will take place in a TBD venue in the greater Salt Lake City, Utah urban area at a hotel with adequate meeting space. (Refer to the Statement of Work for complete details (Attachment 1)).

(vi) The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services

(NOV 201) applies to this acquisition.

(vii) Pursuant to FAR 52.212-2 Evaluation-Commercial Products and Commercial Services, the

Government intends to award one (1) Firm-Fixed-Price purchase order to the Vendor that complies with the instructions provided in this RFQ.

The Quoter’s submission shall include the following:

1) Technical – Each Quote shall, at a minimum, be prepared in a form consistent with the SOW and the evaluation criteria for award set forth in this RFQ. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Quoter’s technical competence and ability to comply with the requirements specified in the SOW. The Quoter shall address as specifically as possible the actual methodology you would use for accomplishing the SOW tasks.

2) Price – The Quoter is required to submit (i) completed Government provided Pricing

Workbook – Attachment 2, and (ii) any information the Quoter deems necesarry for the Government to undertand the basis of the Quote. In addition, if the Quoter changes the personnel mix described in the SOW, the Quoter must provide an explanation.

Basis of Award: The award will be made to the Quoter whose Quote is determined to be the best value to the Government. The Government will use the following evaluation factors:

Factor 1 – Technical Acceptability

Factor 2 – Price

Technical Acceptability and Price are weighted equally.

Technical Acceptability. The Government will evaluate whether the Quote meets the specified minimum performance or capability requirements necessary for acceptable contract performance as described in the

SOW.

(viii) The Quoter shall be responsible for ensuring their Quote fully outlines the capability to adhere to the delivery, quantity, and specifications listed in the SOW. Technical acceptability shall be found to be either acceptable or unacceptable based on specific task requirements in the above in Section (v) List of Line Items.

The Evaluation Ratings are:

Rating Definition Acceptable Meets specified minimum performance or capability requirements necessary for acceptable contract performance as described in the Statement of Work

(SOW).

Unacceptable Fails to meet specified minimum performance or capability requirements necessary for acceptable contract performance as described in the Statement of Work (SOW).

Price. The Government may use various price analysis techniques and procedures to ensure fair and reasonable price in accordance with FAR 13.106-3. Price reasonableness will be determined by comparing the proposed prices received in response to this combined synopsis solicitation. If only once quote is received price reasonableness will be determined utilizing price reasonableness techniques in accordance with FAR 13.106-3 (a) (2).

(ix) Each offer shall include a completed copy of the Offerors Representations and Certifications, In accordance with 52.213-3, Offerors Representations and Certifications-Commercial Products and

Commercial Services.

(x) 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services is applicable to this solicitation.

(xi) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Products and Commercial Services is applicable to this acquisition.

(xii) There are no additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition.

IMPORTANT REMINDER: Prior to submission of the Quote and to be eligible for an award, in accordance with FAR 52.204-7(b)(1) please verify your registration is current and active via the System for Award Management (SAM) www.SAM.gov.

FAR 52.204-7(b)(1): “An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

System of Award Management (SAM) Registration Instructions:

1. Visit the SAM home page at https://www.sam.gov/.

2. Click “Create a User Account” button on SAM home page and follow the instructions.

3. Click “Register Entity” button on SAM home page and follow the instructions.

(xiii) Defense Priority and Allocations System (DPAS) rating does not apply to this acquisition.

(xiv) Solicitation Closing Date: Quoters shall submit Quotations electronically no later than 1:00 PM

EST, 17 January 2023 to the Points of Contacts (POCs) listed in Section (xv).

Questions Closing Date: Quoters shall submit questions electronically no later than 1:00 PM EST, 10 January 2023 to the POCs listed in Section (xv). All correspondence shall reference this RFQ.

The Government will not respond to questions submitted after this date. All questions will be answered electronically via www.SAM.GOV website.

(xv) Points of Contacts: Contracting Officer: Hannah Moussa, hannah.moussa@cisa.dhs.gov and

Contract Specialist: Nathalie Snyder, nathalie.snyder@cisa.dhs.gov

(xvi) Contract Administration:

1. All contract Administration will be handled by the following individuals:

a. CONTRACTOR:

<Contractor's name and address>

b. GOVERNMENT:

Hannah Moussa – Contracting Officer CISA Contracting Activity http://www.sam.gov/ http://www.sam.gov/ mailto:hannah.moussa@cisa.dhs.gov mailto:nathalie.snyder@cisa.dhs.gov

245 Murray Lane SW Washington, DC 20528

Nathalie Snyder – Contract Specialist CISA Contracting Activity 245 Murray Lane SW Washington, DC 20528

2. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon completion of the requirements.

3. GOVERNMENT INVOICE INSTRUCTIONS: In addition to invoice preparation as required by the FAR clause included in the contract/order, the Contractor’s invoice shall include the contractor's UEI Number and the Period of Performance of services invoiced, if applicable.

The Contractor shall submit the invoice electronically to the email address below:

CISAInvoice.Consolidation@ice.dhs.gov

The contractor shall simultaneously provide an electronic copy of the invoice to the following individuals at the email addresses below:

Contracting Officer: hannah.moussa@cisa.dhs.gov Contract Specialist: nathalie.snyder@cisa.dhs.gov COR: thomas.dion@cisa.dhs.gov

Additionally, the contractor shall prepare and submit a receiving report for technical certification of inspection/acceptance of services and approval for payment. The contractor shall attach back up information to the invoices and receiving reports substantiating all costs for services performed. The receiving agency’s written or electronic acceptance by the COR and date of acceptance shall be included as part of the backup documentation.

Attachments:

Attachment 1: Statement of Work

Attachment 2: Pricing Workbook

Attachment 3: FAR Clauses and Provisions