Combined Synopsis Solicitation Wisconsin Catered Meals.pdf

WISCONSIN NATIONAL GUARD (WING) COMBINED SYNOPSIS/SOLICITATION

FOR CATERED AND BOXED MEALS BLANKET PURCHASE AGREEMENT

1.0 Synopsis.

This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. This solicitation is issued as a request for proposal (RFP).

This acquisition is utilizing NAICS code 722320 Caterers with the small business size standard being $7.5M. This acquisition currently has no Defense Priorities and Allocations System (DPAS) ratings. This requirement is subject to availability of funding per FAR 52.232-18.

1.1 Eligibility for Award.

Offerors must have a current registration in the System for Award Management (SAM) at https://www.sam.gov as of the date of award determination to be eligible for award. Offeror must maintain a current registration in SAM for the entire duration of the BPA in order to eligible for Calls and to facilitate disbursement of payments. Offeror shall ensure all representations and certifications are current in SAM as a condition of award.

1.2 Set Aside.

Any awards resulting from this solicitation will be made using a cascading set-aside order of precedence as follows:

In accordance with FAR Subpart 19.502-2 Total Small Business Set-Aside Procedures, any awards under this solicitation will be made on a competitive basis first to small business concerns in accordance with FAR 19.502-2.

If there are no acceptable offers from small business concerns for a specific location, the set-aside shall be withdrawn and the requirement, if still valid, will be made on the basis of full and open competition considering all offers submitted by responsible business concerns for the location.

1.3 Evaluation.

Award of a BPA shall be made on the basis of Lowest Price Technically Acceptable (LPTA) evaluation criteria considering the base period. An award of BPA will be made to the contractor(s) who offer the lowest rate pricing that does not exceed the maximum allowable rates for meals. The Contractor shall demonstrate through their offer that they will meet or exceed the technical requirements stated within the Performance Work Statement. Issuance of BPA calls shall be made on the basis of established BPA rates from a contractor that is most advantageous http://www.sam.gov/ to the Government, can service the location of the requirement, and whom has the capability to fulfill the requirement within the time period necessary.

1.4 Orders.

Upon issuance of a Blanket Purchase Agreement, the Contractor may process orders under this BPA through the issuance of a BPA call or may process orders utilizing a Government Purchase Card (GPC) when authorized.

The BPA call may include a Delivery Schedule which will break out the units serviced by a particular call, points of contact for the requirement, locations to be served, projected dates of services and projected numbers of meals authorized by the call. A BPA call may be issued to support the organizational requirements over a multiple month period of performance.

1.5 Payment by Government Purchase Card (GPC).

Purchases under this Blanket Purchase Agreement may be made by Government Purchase Card (GPC) as an alternate form of payment when authorized. Terms established by Contractor’s Blanket Purchase Agreement shall be the same regardless of payment method. Advancement of charges is not authorized. Contractor shall not charge the Government prior to delivery of goods or rendering services. Charges shall be made on or after the date of delivery and consolidated into one charge for the total amount.

1.6 Invoices.

An itemized invoice shall be submitted electronically through Wide Area Workflow (WAWF) located at https://piee.eb.mil/piee-landing/ for each BPA call received when services are performed. If the BPA call covers multiple units and/or multiple months of performance; The Contractor is authorized to submit multiple invoices against the BPA call by Contract Line Item Number (CLIN). When the Contractor is submitting an invoice in WAWF, it is critical that the Contractor does not check final invoice against a Contract Line Item Number or the BPA call unless it is the final invoice they will submit against that particular BPA call. Failure to do this may result in delay of payment. In addition, draft paper invoices will be emailed to the “Authorized Caller” and Contracting Officer Representative (COR) that initiates the services with the Contractor. This is to clear up any discrepancies prior to the invoice being entered into WAWF and to help facilitate receipt of services by the Government. Paper Invoices shall contain the following minimum information:

1) Contractor Name, address, and phone number.

2) BPA Call number (if applicable).

3) Date(s) of delivery.

4) Purchase Request reference number (if applicable) https://piee.eb.mil/piee-landing/

5) Quantities delivered, unit cost, and total cost.

6) Invoice total amount due.

7) The Wisconsin National Guard is a federal government entity, and as such is exempt from all local, state, and federal taxes, including but not limited to sales taxes. Any charges or invoicing that includes taxes shall be disputed/declined by Government, if charged or invoiced by Contractor.

1.7 Electronic Invoicing through Wide Area Workflow (WAWF).

To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through WAWF. Additional information and registration for WAWF can be completed online at https://piee.eb.mil/piee-landing/. Payment will be made by DFAS office designated in the BPA. All payments on BPA Calls will be made by electronic transfer of funds (EFT). The Government will make payment through WAWF upon satisfactory completion of work and proper invoice that permits certification for payment.

1.8 Payment.

Upon verification of invoices / charges submitted through WAWF by authorized WING personnel, the invoice will be paid by Electronic Funds Transfer (EFT) IAW the Prompt Payment Act as the primary form of payment, but may be made by GPC when authorized.

PERFORMANCE WORK STATEMENT (PWS)

FOR

Catered and Boxed Meal Services

2.0 General:

2.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 4.0 as Government Furnished, to perform Catered and Boxed Meal Services, as defined in this PWS.

2.2 Background: The United States Property and Fiscal Office (USPFO) for Wisconsin intends to establish multiple Blanket Purchase Agreements (BPA’s) for the preparation, delivery, and serving of prepared meals to support units throughout the State of Wisconsin for training requirements throughout the year. The Government’s intent is to establish BPA’s to facilitate WIARNG units training cycle throughout the State of Wisconsin for a base period of five (5) years. The Government is obligated only to the extent of authorized purchases actually made under this BPA. The master BPA will not obligate any funds. Funds will be obligated by the individual BPA calls made against this master BPA. There will be no minimum purchase required under this BPA.

2.3 Period of Performance (PoP): The Period of Performance shall be a five (5) year base with an option to extend services for up to 6 months.

2.4 General Information:

2.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary

(PRS).

2.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

If minimum standards are not being met by the contractor, the Contracting Officer will discuss the non-conforming supplies or services with the contractor and attempt to remedy the situation.

If non- conforming supplies or services continue and remedies fail to bring the contractor into conformance with the minimum standards stated within the QASP and terms and conditions of the BPA, the WIARNG may at its option terminate the BPA with the contractor.

2.4.3 Recognized Holidays: The following are recognized United States (US) holidays. The contractor will typically not perform services on these days unless a unit’s mission requires performance:

2.4.3.1 New Year’s Day: January 1st

2.4.3.2 Martin Luther King, Jr.’s Birthday

2.4.3.3 President’s Day

2.4.3.4 Memorial Day

2.4.3.5 Independence Day: July 4th

2.4.3.6 Labor Day

2.4.3.7 Columbus Day

2.4.3.8 Veteran’s Day: November 11th

2.4.3.9 Thanksgiving Day

2.4.3.10 Christmas Day: December 25th

2.4.4 Place and Performance of Services: Place and Period of Performance shall be contained in each BPA call or coordinated with the Contractor prior to performance when using the GPC. The contractor shall provide services as specified in each order, except when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

2.4.4.1 Reserved

2.4.4.2 Unscheduled gate closures by the Contract Security may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

2.4.4.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of the BPA Call.

2.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2.4.5.1. Post Access. Camp Williams is a Closed Post and only those persons granted permission may enter. Access to Camp Williams will be denied to anyone with a previous ban to any Government facility, the inability to produce a Government identification, wanted by federal or state law enforcement authorities, convicted of any felony, convicted of any violation with regards to firearms or explosives, convicted of any violation with espionage, treason, terrorism, murder, sexual assault, robbery, rape, child molestation, and drug possession.

2.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

2.4.5.3 Reserved

2.4.5.4 Activity Authorized to Issue BPA Calls: All calls placed against this contract vehicle will be authorized and approved through the G4 Food Program Management Office.

2.4.5.5 Reserved

2.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

2.4.7 Reserved

2.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

2.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

2.4.10 Reserved

2.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.4.12 Reserved

2.4.13 Reserved

2.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.4.15 Reserved

3.0 Definitions and Acronyms:

3.1 Definitions:

3.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

3.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

3.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

3.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

3.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

3.1.6 Food Handlers. Food service personnel, who work where unsealed food or drink is handled, processed, prepared, or served, and who touch food or food contact surfaces in any way.

3.1.7 Leftovers. Leftovers are unserved portions of any item prepared for a specified meal period.

3.1.8 Meal Serving Hours. Hours the Government requires the caterer to be open for services.

3.1.9 Physical Security: Actions that prevent the loss or damage of Government property.

3.1.10 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

3.1.11 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

3.1.12 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

3.1.13 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

3.1.14 Subsistence. Food items, including beverages and condiments.

3.1.15 Subsistence-in-Kind (SIK). Food furnished to enlisted personnel at Government expense, instead of a monetary allowance.

3.1.16 Supplies. Expendable items such as paper and paper products, utensils and tableware.

3.1.17 Trash/Garbage. Any non-salvageable waste material other than rocks, or dirt. The waste material includes metal, paper, glass, cardboard, floor sweepings, cartons, food waste, and similar spent materials.

3.2 Acronyms:

AEI Army Enterprise Infostructure

AR Army Regulation

AT/OPSEC Antiterrorism/Operational Security

BI Background Investigation

CM Contract Manager

COR Contracting Officer Representative

DA Department of the Army

DD254 Department of Defense Contract Security Classification Specification

DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense

FAR Federal Acquisition Regulation

GFP/M/E/S Government Furnished Property/Material/Equipment/Services

HQDA Headquarters, Department of the Army

HSPD Homeland Security Presidential Directive

IA Information Assurance

IS Information System(s)

KO Contracting Officer

NGB National Guard Bureau

OCI Organizational Conflict of Interest

PII Personally Identifiable Information

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SSN Social Security Number

TE Technical Exhibit

USD(I)Under Secretary of Defense for Intelligence

4.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

4.1 Property: None

4.2 Materials: None

4.3 Equipment: None

4.4 Services: None

4.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

5.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

5.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 4.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 2.1.

6.0 Requirements:

6.1 Standards.

6.1.1. All work under this contract shall conform to applicable Industry standards, State and Federal Health Regulations, Environmental Regulations as well as military regulations and bulletins to include AR 30-22 Army Food Program dated 07/17/2019, AR 40-25 Nutrition Standards and Education dated 01/03/2017, TB MED 530 Tri-Service Food Code dated 03/01/2019 and TB MED 577 Sanitary Control and Surveillance of Field Water Supplies. Work not meeting these standards shall be corrected by the Contractor at no additional cost to the Government.

6.2 Food Safety Responsibilities.

6.2.1. No person afflicted with, or a carrier of, a communicable disease shall be permitted in any room where products are prepared, manufactured, or otherwise handled. No person who has a discharging or infected wound, sore, or lesion on hands, arms, or other exposed portion of the body shall work in any capacity resulting in contact with the processing or handling of products, containers, or equipment used in the production of meals. Where health authorities require health certificates, said certificates shall be kept on file at the Contractors place of business and reviewed by the COR upon request. All personnel employed or subcontracted for by the Contractor shall receive appropriate training in proper food handling techniques and food protection principles and shall be cognizant of the danger of poor personal hygiene and unsanitary practices.

6.2.2. Cleanliness. All employees shall wash their hands before beginning work and upon returning to work after using toilet facilities, eating, smoking, or otherwise soiling their hands.

They shall keep their hands clean and follow acceptable hygienic practices while on duty. Eating, expectorating, or use of tobacco in any form shall be prohibited in each room and vehicle where food products or supplies are prepared, stored, served or otherwise handled. Personnel shall not wear unsecured jewelry. All persons engaged in receiving, testing, processing, manufacturing, packing, or handling food products shall wear clean unstained clothing. Hair nets, headbands, caps, beard nets, or other effective hair restraints to effectively cover hair shall be worn so as to prevent contamination of food and food contact surfaces. Employees’ personal effects shall not be stored in food production or serving areas.

6.2.3. Vehicles and preparation facilities shall be constructed and operated to protect contents from contamination or deterioration. Vehicles used for transporting food items shall be kept clean and in good repair.

6.2.4. The contractor will ensure there are proper hand-washing facilities available and supplies necessary for personal hygiene, to include soap, paper towels, and waste receptacles, at all times in sufficient quantity to accommodate the number of Contractor personnel using the facility.

6.2.5. The Contractor will ensure that all Contractor personnel preparing or serving catered or boxed meals are 18 years or older and have a food handler’s permit as required by the County or State Health Department.

6.2.6. Food shall be prepared, transported, maintained, and served in accordance with Army Regulation 40-657 Veterinary/Medical Food Safety, Quality Assurance, and Laboratory Service dated 01/21/2005, and TB MED 530 Tri-Service Food Code dated 03/01/2019. Copies of which are available online at https://armypubs.army.mil/

6.3 Terms of BPA.

https://armypubs.army.mil/

6.3.1. The contractor shall provide and deliver catered and boxed meals to the Wisconsin Army National Guard (WIARNG) on an as needed basis. The performance standard and requirements for these services include the following responsibilities:

6.3.1.1. Breakfast Meal Requirement. The breakfast meal shall, at a minimum, include the following classes of foods and servings per person and should adhere to nutritional guidelines and recipes outlined at Choosemyplate.gov:

• Eggs (1)

• Meat (1)

• Fruit or vegetable (1)

• Starch, bread, or potatoes (1),

• Hot or cold cereal (1)

• Pastry (Optional)

• Drinks including but not limited to coffee, juice (optional), and milk.

Sample breakfast meal items include, but are not limited to the following: eggs any style (omelets, hard boiled, scrambled, poached, etc.), breakfast meat (bacon, sausage, sliced ham), fresh or canned fruits, hot or cold cereal, one grilled specialty (pancakes, waffles, French toast, all with syrup), hash browns, choice of bread (toast, bagel, biscuit, or English muffin), breakfast pastry (raised or cake donut, sweet muffin, sweet roll, or Danish), yogurt, meat based gravy, and appropriate condiments, such as margarine, honey, salt and pepper, and choice of spread (jam or jelly).

Contractor will provide alternate meals to meet the needs of soldiers who have special dietary needs in the kinds and quantities ordered by the Government.

Note: Each portion will include 115g to 225g Carbohydrate per meal per soldier (10g of which is fiber) 23g to 45g Protein per meal per soldier; 6g to 40g Fat per meal per soldier to average 10% of total calorie per menu (at least 6g of which is omega fatty acid or linoleic acid; 3mg to 6mg of iron per meal per soldier. Meals should not be less than 850 calorie per soldier offered.

(Carbohydrate 4 cal/g, Protein 4 cal/g, Fat 9 cal/g.)

6.3.1.2. Lunch and Dinner Meal Requirement. The lunch and dinner shall, at a minimum, include the following classes of foods and servings per person and should adhere to nutritional guidelines and recipes outlined at Choosemyplate.gov:

• Entrée to include a 6 oz. serving of protein (1)

• Vegetables (2)

• Starch, bread, or potatoes (1)

• Fruit or dessert (1)

• Drinks shall include coffee plus choice of two other drinks, such as flavor aid, tea, carbohydrate beverage.

Sample lunch and dinner meal items include but are not limited to: soup or stew, baked, roasted or grilled meat, one or more sauce or gravy to accompany the entrée, mashed, fried or baked potatoes, cooked vegetables such as green beans, carrots, or corn, salad, salad dressing, two choices of fruit, bread (wheat, white, rolls, cornbread, garlic, biscuit), appropriate condiments such as margarine, ketchup, mustard, salt and pepper, honey, jelly, fresh fruit, canned fruit, baked dessert (cake, cookies, ice cream, Gelatin, yogurt), and two choices to drink.

of total calorie per menu (at least 6g of which is omega fatty acid or linoleic acid; 3mg to 6mg of

(Carbohydrate 4 cal/g, Protein 4 cal/g, Fat 9 cal/g.

6.3.1.3 Boxed Lunch Meal Requirement. The boxed lunch meal, at a minimum, includes the following classes of foods and servings per person:

• 6” Sub style or round bun sandwich with 5.5 to 5.75 ounces of ham or turkey with American cheese

• Condiments available on the side (lettuce, tomato, onions and pickles)

• Individually portioned Mayonnaise, Mustard, Black Pepper and Salt Packet

• 1.5 ounce Bag of Potato Chips (Various)

• 1.5 ounce Cookie or piece of fresh fruit (banana, orange, apple)

• 12 ounce Carbohydrate Beverage (Can), Sports Drink, or Fruit Juice of total calorie per menu (at least 6g of which is omega fatty acid or linoleic acid; 3mg to 6mg of

(Carbohydrate 4 cal/g, Protein 4 cal/g, Fat 9 cal/g.

6.4. Menu Planning and Coordination of Services:

6.4.1. Coordination to include menu planning and selection, quantities ordered, time and place of delivery, shall be coordinated between the Contractor and the ordering unit POC, which will be the unit supply personnel. Menu planning shall include meals for soldiers with special dietary needs, and it is the responsibility of the ordering unit to determine the nature of any special needs and order appropriate quantities of meals required to provide for these soldiers. The ordering POC may request from a Contractor specific information about the menu items offered as needed to make informed choices, including but not limited to use of ingredients related to common allergies or whether fruit, vegetables, or eggs supplies are fresh, frozen or canned. At no time shall the Contractor accept any changes that will exceed the authorized BPA price per meal or the terms and conditions in the BPA unless authorized by the Contracting Officer.

6.4.2 Quantities of meals ordered are generally based on preliminary estimates which are subject to change as the government’s requirement changes or becomes more certain. Projected dates of services to be performed are subject to change during the month. A Seventy Two (72) hour notice is the default minimum time frame to place or cancel orders submitted to a Contractor from ordering points of contact. A twelve (12) hour notice is the default minimum time frame to make a 10% decrease or increase to the agreed upon order.

6.4.3 Service Locations: The Contractor must be able to service a minimum of one location. If the Contractor is able to service multiple locations and/or there are minimum/maximum order quantities for locations, please notate those in the following table:

Capabl e?

Y/N

UNIT ADDRESS CITY ZIP Min/ Max Order

DET 1 HHC 1ST BN

128TH INF

1000 EAST ELM ST ABBOTSFORD WI 5440505

E 132 BSB (FSC) 720 AMRON AVE ANTIGO WI 5440929

HHC (-) 2D BN 127TH

INF

2801 W SECOND

ST

APPLETON WI 5491444

CO C (-) 1ST BN

128TH INF

1350 E WILSON

AVE

ARCADIA WI 5461218

DET 1 829 VERTICAL

CO

420 SANBORN

AVE

ASHLAND WI 5480624

CO B RSP 999 SOUTH BLVD BARABOO WI 5391331

1158TH (-) TRANS CO 2700 KENNEDY DR BELOIT WI 5351139

DET 1 HHB 120 FA 147 MEMORIAL

DR

BERLIN WI 5492312

DET 1 1158TH TRANS

CO

441 HWY 54W BLACK RIVER

FALLS

WI 5461596

CO B RSP 240 S WISCONSIN

ST

BURLINGTON WI 5310515

HHC 32 BCT 1 WILLIAMS

STREET

CAMP

DOUGLAS

WI 5461850

HQ 724TH ENGR BN

HQ

2811 E PARK AVE CHIPPEWA

FALLS

WI 5472935

DET 1 HHC 2D BN

127TH INF

201 INDUSTRIAL

COURT

CLINTONVILL

E

WI 5492911

HHC (-) 1ST BN

128TH INF

1730 NORTH LANE EAU CLAIRE WI 5470308

DET 1 CO A 132 BSB

(DISTRO)

401 E FAIR AVE ELKHORN WI 5312119

CO C 2D BN 127TH

INF

796 SULLIVAN DR FOND DU LAC WI 5493591

CO A 1-105th CAV 420 BARK RIVER

DR

FORT

ATKINSON

WI 5353826

CO B 2D BN 127TH

INF

800 N MILITARY

AVE

GREEN BAY WI 5430344

BTRY A 121 FA

(HIMARS)

880 WEST STATE

ST

HARTFORD WI 53027

CO A 724TH ENGR

BN (FSC)

10691 MAIN

STREET

HAYWARD WI 5484365

CO A (-) 132 BSB

(DISTRO)

11 PALMER DR JANESVILLE WI 5354552

32nd MP CO 4200 43RD AVE KENOSHA WI 5314434

1-105th CAV 1420 WRIGHT

STREET

MADISON WI 5370441

HQ 1ST BN 147TH

AVN

1954 PEARSON ST MADISON WI 5370425

JFHQ-WI 2400 WRIGHT ST MADISON WI 5370425

64TH TRP CMD 2402 BOWMAN ST MADISON WI 5370425

CO D 2D BN 127TH

2000 Mary St MARINETTE WI 5414304

BTRY A 1ST BN

120TH FA

319 W 29TH ST MARSHFIELD WI 5444952

CO B 132 BSB

(MAINT)

919 DIVISION ST MAUSTON WI 5394893

273 SAPPER CO 630 JENSEN DR MEDFORD WI 5445116

CO A 1ST BN 128TH

315 28TH AVE W MENOMONIE WI 5475154

Co A RSP 106 MEMORIAL

DR

MERRILL WI 5445227

HQ 157TH CSB 4108 N RICHARDS

ST

MILWAUKEE WI 5321210

CO B RSP 1130 30TH ST MONROE WI 5356633

CO F (-) 132 BSB

(FSC) FA

1000 JACKSON ST MOSINEE WI 5445513

CO H(-) 132 BSB

(FSC) INF

411 W 18TH ST NEILLSVILLE WI 5445610

CO B (-) 1ST BN

1245 WALL ST NEW

RICHMOND

WI 5401796

HHB 121 FA

(HIMARS)

8520 S HOWELL

AVE

OAK CREEK WI 5315429

BTRY C 1ST BN

1215 WALL ST OCONOMOWO

C

WI 5306626

DET 1 CO C 1-128 INF 910 OAK FOREST

DR

ONALASKA WI 5465034

1157TH TRANS CO 1415 ARMORY PL OSHKOSH WI 5490261

Co B RSP 475 N WATER ST PLATTEVILLE WI 5381801

Co A RSP 625 SUNSET DR PLYMOUTH WI 5307310

HHC 132 BSB 2425 W

WISCONSIN ST

PORTAGE WI 5390110

229TH HORIZONTAL

CO (-)

601 N.

MARQUETTE

PRAIRIE DU

CHIEN

WI 5382198

CO C 132 BSB 700 24TH ST RACINE WI 5340333

TRP C 1-105th CAV 549 S DEWEY AVE REEDSBURG WI 5395921

DET 1 CO A 173 BEB 1136 MILITARY

RD

RHINELANDE

R

WI 5450136

DET 1 CO B 1ST BN

307 E BARKER ST RICE LAKE WI 5486826

229TH HORIZONTAL

CO (DET)

1350 PEEBLES DR RICHLAND

CENTER

WI 5358129

DET 1 CO A 2D BN

127TH INF

707 E FOND DU

LAC ST

RIPON WI 5497195

CO D 1ST BN 128TH

815 W DIVISION

ST

RIVER FALLS WI 5402212

107TH (-) SPT MAINT

CO

602 E DIVISION ST SPARTA WI 5465613

829 EN CO 624 E MAPLE ST SPOONER WI 5480101

BTRY B 1ST BN

3116 JEFFERSON

ST

STEVENS

POINT

WI 5448142

950 (-) EN

CLEARANCE CO

32 N 21ST ST SUPERIOR WI 5488052

108 FSC W237 N5678

MAPLE AVE

SUSSEX WI 5308936

HHC 732D MAINT BN

HQ

520 MILL ST TOMAH WI 5466012

CO A 173 BEB 215 ARMORY RD TOMAHAWK WI 5448717

BTRY B 1ST BN 121

FA

2225 SANDY BAY

RD

TWO RIVERS WI 5424138

DET 1 107TH SPT

MAINT CO

600 DYSON ST VIROQUA WI 5466512

TRP B 1-105th CAV 1700 RIVER DR WATERTOWN WI 5309474

135TH MED CO 311 WALTON AVE WAUKESHA WI 5318659

CO G (-) 132 BSB

(FSC) INF

1949 SPINDT DR WAUPACA WI 5498188

CO A (-) 2D BN 127TH

315 N GROVE ST WAUPUN WI 5396315

HHC 173 BEB 833 S 17TH AVE WAUSAU WI 5440153

CO C 168TH AVN 125 CHOPPER DR WEST BEND WI 5309589

457 CHEM CO 952 UNIVERSAL

BLVD

WHITEWATER WI 5319014

HQ 1-120 FA 1710 SECOND AVE

S

WI RAPIDS WI 5449556

6.5. Delivery and Serving of Meals:

6.5.1. All meals are to be prepared, delivered and served by the Contractor when catering services are requested at the full meal rate.

6.5.2. The WIARNG does not have enough qualified / certified personnel to serve the prepared meals in all locations. Therefore, it will be the responsibility of the Contractor to set up and serve the prepared meal to the soldiers when using the full meal rate. All servers shall be licensed food handlers in accordance with the laws of the State of Wisconsin. All personnel shall wear appropriate attire for food service and preparation. Shorts and sandals are prohibited. Contractor shall provide all condiments, paper products to include, but not limited to plates, cups, napkins, etc. and shall include utensils and other expendables as necessary.

6.5.3. The Contractor may offer a reduced rate for meals when delivery and/or serving of meals is not required. When the Contractor’s reduced meal rate is utilized, there are two options:

• Government Pickup. Wisconsin National Guard personnel will be responsible for picking up meals with its own transportation at the Contractor location and providing its own food servers and flatware (paper plates, cups, napkins, and utensils, etc) at the dining location.

Government will be responsible for cleaning and returning any serving containers to the Contractor. Contractor will still provide condiments as necessary.

• Contractor Delivery Only. Contractor will deliver meals to the dining location but will not provide servers or flatware. Government will be responsible for cleaning and returning any serving containers to the Contractor. Contractor will still provide condiments as necessary.

6.6. Reduced Meal Rate.

6.6.1. If the Contractor intends to offer reduced meal rates that differ from the rates offered in Section 7.0. PRICING OF BPA. They may list those rates here. These rates will not be evaluated as part of the proposal, but will be added to the resulting BPA.

Meal Government Pickup Vendor Delivery Only

Breakfast $ $

Lunch $ $

Dinner $ $

Boxed Lunch $ $

6.6.2. Delivery Requirements: Contractor will be fully responsible for the travel and all expenses for their staff. Travel is only limited to all and any duty station within the State of Wisconsin.

The contractor must understand that no personal and/or travel expenses will be reimbursed and will be the complete responsibility of the contractor.

6.7. Clean-up

6.7.1. For onsite catering requirements, Contractor will be solely responsible for cleaning up all areas and government facilities used for the purpose of serving food, including but not limited to the serving lines or tables. Facilities used by the Contractor for the serving of meals will be subject to inspection for cleanliness prior to Contractor’s release from site.

6.7.2. Contractor is not responsible for clean up at the dining location when using the reduced meal rate or using the boxed lunch option.

6.8. Disposition of Leftover Food:

6.8.1. Food prepared and delivered but not served (leftover food) is the property of the Government. Leftovers shall be disposed of in whole or in part as directed by the COR or on site unit representative in one or more of the following ways:

(1) Food shall be left onsite for Government use.

(2) Food which by its quantity or character cannot be donated shall be disposed of as waste.

6.9. Authorized Changes.

6.9.1. Changes to the BPA must be made through the Wisconsin National Guard Purchasing and Contracting Office. Contact Information for the Contracting Officer is: USPFO for Wisconsin, Attn: Lisa Burns, 1 Williams St. Camp Douglas, Wisconsin 54618. Phone 608.427.7274, Email:

lisa.m.burns40.civ@mail.mil

7.0. Pricing of BPA

7.1. Rates may not exceed the current allowable rates for meals as follows: Breakfast $8.00, Lunch/Box Meal $9, Dinner $10.00 per meal. However, if an economic price adjustment is implemented by the State Food Management Board that adjusts the allowable rate higher during the Period of Performance for the BPA, the Contractor may propose new rates that do not exceed the updated allowable rate which reflects the economic price changes for the State.

Base Period (5 Years)

YEAR 1

Item 0001: Catered Breakfast Meal $ (per meal) _________

Item 0002: Catered Lunch Meal $ (per meal) _________

Item 0003: Catered Box Lunch Meal $ (per meal) _________

Item 0004: Catered Dinner/Holiday Meal (per meal) _________

Year 2

Item 1001: Catered Breakfast Meal $ (per meal) _________

Item 1002: Catered Lunch Meal $ (per meal) _________

Item 1003: Catered Box Lunch Meal $ (per meal) _________

Item 1004: Catered Dinner/Holiday Meal (per meal) _________

Year 3

Item 2001: Catered Breakfast Meal $ (per meal) _________

Item 2002: Catered Lunch Meal $ (per meal) _________

Item 2003: Catered Box Lunch Meal $ (per meal) _________

Item 2004: Catered Dinner/Holiday Meal (per meal) _________

Year 4

Item 3001: Catered Breakfast Meal $ (per meal) _________

Item 3002: Catered Lunch Meal $ (per meal) _________

Item 3003: Catered Box Lunch Meal $ (per meal) _________

Item 3004: Catered Dinner/Holiday Meal (per meal) _________

Year 5

Item 4001: Catered Breakfast Meal $ (per meal) _________

Item 4002: Catered Lunch Meal $ (per meal) _________

Item 4003: Catered Box Lunch Meal $ (per meal) _________

Item 4004: Catered Dinner/Holiday Meal (per meal) _________

8.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication

(Chapter/Page)

Date of Publication

Mandator y or Advisory

Website

Federal Acquisition Regulation Advisory https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement

Advisory http://www.acq.osd.mil/dpap/dars/dfarspgi/cur rent/index.html

DoDM 5200.2 Regulation 5200.02 Procedures for the DoD Personnel

Security Program (PSP)

04/03/2017 Advisory http://www.dtic.mil/whs/directives/corres/pub1 .html

Army Directive 2014-05

Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 Advisory http://www.apd.army.mil/ProductMaps/PubFor m/ArmyDir.aspx https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx

AR 190-13

The Army Physical Security Program

06/27/2019 Advisory http://www.apd.army.mil/ProductMaps/PubFor m/AR.aspx

DoD 5400.11

Department of Defense Privacy Program

1/29/2019 Advisory http://www.dtic.mil/whs/directives/corres/dir.h tml#

DoD 5400.11-R

Department of Defense Privacy Program

05/14/2007 Advisory http://www.dtic.mil/whs/directives/corres/pub1 .html

DoDD 8140.01

Cyberspace Workforce Management

08/11/2014

(Change 1:

07/31/2017)

Advisory http://www.dtic.mil/whs/directives/corres/dir.h tml

DoD 8570.01-M

Information Assurance Workforce Improvement Program

12/19/2005 (Change 4:

11/10/2015)

Advisory http://www.dtic.mil/whs/directives/corres/pub1 .html

AR 25-2

Information Assurance

04/04/2019 Advisory http://armypubs.army.mil/ProductMaps/PubFo rm/AR.aspx

AR 530-1

Operations Security

09/26/2014 Advisory http://armypubs.army.mil/ProductMaps/PubFo rm/AR.aspx

DoD 5220.22-M

National Industrial Security Program Operating Manual

02/28/2006

(Change 2:

05/18/2016)

Advisory http://www.dtic.mil/whs/directives/corres/pub1 .html

AR 381-12

Threat Awareness and Reporting Program (TARP)

(Section II, ¶ 2-4.b)

06/01/2016 Advisory http://armypubs.army.mil/ProductMaps/PubFo rm/AR.aspx http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

Army Regulation 40-657 Veterinary/Medical Food Safety, Quality Assurance, and Laboratory Service

01/21/2015 Advisory https://armypubs.army.mil/ProductMaps/PubF orm/Details.aspx?PUB_ID=19

ATTP 4-41 Army Field Feeding and

Class I

12/31/2015 Advisory https://armypubs.army.mil/ProductMaps/PubF orm/Details.aspx?PUB_ID=105894

TB MED 530 Tri-Service Food Code

3/1/2019 Advisory https://armypubs.army.mil/ProductMaps/PubF orm/ActiveInactiveRescSearch.aspx

8.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

I-9

Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i- 9.pdf

DD 441

Department of Defense Security Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms000 1-0499.htm

DD 250

Material Inspection and Receiving Report

Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=19 https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=19 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

6.4.1.

Delivery/Setup

The contractor shall ensure meals are delivered and setup by required time that has been coordinated between the Contractor and Government.

Meets the standard 95% of the time.

Random monitoring /

COR

6.3.1.1. -6.3.1.3.

Quantities/Portion Sizes

The contractor shall ensure meals are delivered in agreed upon quantities and portion sizes that comply with the terms and conditions stated in the Master BPA.

Meets the standard 95% of the time.

Random monitoring /

COR

6.2 Hygienic

Practices

The contractor shall ensure that all staff perform services conforming to the hygienic practices outlined in the Master BPA

Meets the standard 98% of the time.

Random monitoring /

COR

3.1.6; 6.2.5; 6.5.2 Food Handlers Permit

The contractor shall ensure that all staff that handle food have the required State or

Meets the standard 95% of the time.

Random monitoring /

COR

County Food Handlers permit that is active.

6.0 & 8.0 Food Temperature and Quality

The contractor shall ensure that food is monitored for proper serving temperature, preparation and quality and compliance with terms and conditions in the Master BPA.

Meets the standard 95% of the time.

Random monitoring /

COR

6.7 Cleanup The contractor shall ensure

any Government facility used by the Contractor is properly cleaned and waste disposed of prior to Contractor departure from the facility

Meets the standard 95% of the time.

Random monitoring /

COR

1.5; 1.6 & 1.7 Administrative

The contractor shall ensure that it properly invoices correct quantities and rates for services performed.

Meets the standard 95% of the time.

100% inspection / COR

6.1 & 6.5 Performance

Overall Performance by the Contractor. Contractor resolves any performance issues in an effective and timely manner.

Meets the standard 95% of the time.

9.0. Submission of Proposals

9.1. The Government anticipates making award without discussions. Therefore, Offeror should submit their best and final offer to include any alternate proposals. The Contractor must ensure that all components of their pricing and technical proposal are included in their submission. The Government reserves the right to make an award of BPA(s) solely on initial proposals received.

Offerors bear the burden of ensuring that proposals (and any authorized amendments and samples) reach the designated office on time and should allow a reasonable time for e-mail transmissions to be completed. All pages of the proposal must reach the office before the deadline specified in this solicitation. The Contractor bears the risk of non-receipt of mailed or electronically transmitted proposals and should confirm receipt. Late or incomplete proposals will not be considered.

9.2. All questions must be addressed to the Contracting Officer in writing by email. Close of Questions will be on the solicitation will be 13 September at 3:00 p.m. CST. All proposals are due NLT 15 September, 2021 at 3:00 p.m. CST by email to Lisa Burns, lisa.m.burns40.civ@mail.mil . Questions and proposals can be emailed to Lisa Burns, lisa.m.burns40.civ@mail.mil. E-mailed proposals must be in adobe acrobat (.pdf) format. Proposals can also be delivered as hard copy, via commercial carrier, postal service, or personal delivery to USPFO P&C Office, Lisa M.

Burns, 1 Williams Street, Camp Douglas, WI 54618. Please direct all mailed proposal submissions to Lisa Burns, Purchasing and Contracting. Please email any tracking numbers for mailed proposals.

mailto:lisa.m.burns40.civ@mail.mil mailto:lisa.m.burns40.civ@mail.mil

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

6.4.1.

Delivery/Setup

The contractor shall ensure meals are delivered and setup by required time that has been coordinated between the Contractor and Government.

Meets the standard 95% of the time.

Random monitoring /

COR

6.3.1.1. -6.3.1.3.

Quantities/Portion Sizes

The contractor shall ensure meals are delivered in agreed upon quantities and portion sizes that comply with the terms and conditions stated in the Master BPA.

Meets the standard 95% of the time.

Random monitoring /

COR

6.2 Hygienic

Practices

The contractor shall ensure that all staff perform services conforming to the hygienic practices outlined in the Master BPA

Meets the standard 98% of the time.

Random monitoring /

COR

3.1.6; 6.2.5; 6.5.2 Food Handlers Permit

The contractor shall ensure that all staff that handle food have the required State or

Meets the standard 95% of the time.

County Food Handlers permit that is active.

6.0 & 8.0 Food Temperature and Quality

The contractor shall ensure that food is monitored for proper serving temperature, preparation and quality and compliance with terms and conditions in the Master BPA.

Meets the standard 95% of the time.

Random monitoring /

COR

6.7 Cleanup The contractor shall ensure

any Government facility used by the Contractor is properly cleaned and waste disposed of prior to Contractor departure from the facility

Meets the standard 95% of the time.

Random monitoring /

COR

1.5; 1.6 & 1.7 Administrative

The contractor shall ensure that it…