Combined Synopsis-Solicitation W91ZLK-21-Q-0066 Welding and Cutting Machines PM.pdf

COMBINED SYNOPSIS/SOLICITATION

W91ZLK-21-Q-0066

Welding/Cutting Machines Preventative Maintenance, Repair Service and NIST Calibration

This combined synopsis/solicitation for commercial items prepared in accordance with the format in

FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal

Acquisition Circular (FAC) 2021-06, effective 12 July 2021. The solicitation number for this request for proposal (RFP) is W91ZLK-21-Q-0066 for a base period of 12 month plus four (4) one year option periods.

This requirement is under the associated North American Industry Classification System (NAICS)

Code 811219 (Other Electronic and Precision Equipment Repair and Maintenance), and the Small

Business Size Standard is $22M. This is a 100% Small Business set aside. The Government contemplates award of a Firm-Fixed Price purchase order in accordance with FAR 13, Simplified

Acquisition Procedures. This procurement will be evaluated as lowest price technically acceptable, for the procurement of the following services/materials.

The contractor shall provide on-site preventive maintenance and repair service for all equipment specified in the Performance Work Statement. Equipment is to be calibrated on site annually to the National Institute of Standards and Technology (NIST) standards during the annual preventative maintenance services.

52.212-1 Instruction to Offeror’s Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

Proposals shall be submitted in two (2) separate volumes:

Volume I: Welding/Cutting Machines Preventative Maintenance, Repair Service and NIST

Calibration - W91ZLK-21-Q-0066: PRICE Proposal Volume II: Welding/Cutting Machines Preventative Maintenance, Repair Service and NIST

Calibration - W91ZLK-21-Q-0066 TECHNICAL Proposal

ALL PROPOSALS SHALL BE SUBMITTED VIA EMAIL WITH THE SUBJECT LINE:

W91ZLK-21-Q-0066 PROPOSAL FROM (INSERT COMPANY NAME)

Proposal Format:

Volume I: Detailed Price Proposal to include the following elements:

1. Header Page Company Name, DUNS, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension.

Volume II: Detail Technical Proposal shall be evaluated based on the following factor:

Technical: The contractor shall provide Full Service support (service, technical support, parts, etc.) all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete these services.

PLEASE COMPLETE AND RETURN: 52.204-24 Representation Regarding Certain

Telecommunications and Video Surveillance Services or Equipment.

NOTE: Contractor shall achieve technically acceptable rating on all technical factors to be considered technically acceptable.

52.212-2, Evaluation Commercial Items

The contract will be awarded to the Lowest Price Technically Acceptable (LPTA) offeror.

The technical evaluation will be a determination based on information furnished by the vendor. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

52.212-3 Offeror Representations and Certifications -- Commercial Items.

All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM), prior to award, will not be considered.

Vendors may register with SAM by going to www.sam.gov.

52.212-4 Contract Terms and Conditions Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items.

This clause applies, and the following clauses are incorporated by reference.

The following provisions and clauses will be incorporated by reference, and the full text of the references may be accessed electronically at this address: http://farsite.hill.af.mil:

(a) http://www.sam.gov/ http://farsite.hill.af.mil/

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-

77, 108-78 (19 U.S.C. 3805 note)).

(b)

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate

I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (July 2013) (31 U.S.C. 6101 note).

52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and

(3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract

(except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016) (E.O.

13126).

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple

Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

52.222-51, Exemption from Application of the Service Contract Act to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41

U.S.C. 351, et seq.)

52.223-11, Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (Jun 2016) (E.O.13693).

52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s

13423 and 13514

52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug

2011) (E.O. 13513).

52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C.

4505), 10 U.S.C. 2307(f)).

52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul

2013) (31 U.S.C. 3332).

52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment.

As prescribed in 4.2105(a), insert the following provision:

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT (AUG 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the

Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered

Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at

52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for

Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for

Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for

“covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The

Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed

6 months. The Contracting Officer may exercise the option by written notice to the

Contractor at least 30 days before the contract expires.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 64 mths.

(c)

SUBMISSION PROCEDURES:

All questions regarding this solicitation must be submitted to the Contracting Office via email no later than 10:00 a.m. EST, 10 Sep 2021. Please submit questions to Peggy Pennie at

Peggy.Y.Pennie.civ@mail.mil. The responses will be posted to beta.sam.gov.

Firm Fixed Price (FFP) proposals must be signed, dated, and received by 10:00 a.m. EST, 15 Sep

2021, via email to Peggy Pennie at Peggy.Y.Pennie.civ@mail.mil

All quotations from responsible sources will be considered. Vendors who are not registered in the

System for Award Management (SAM) database prior to award will not be considered. Vendors may register with SAM by calling 1-866-606-8220 or online at https://www.sam.gov.

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Items, with its offer.

NO TELEPHONE REQUESTS WILL BE HONORED.

mailto:Peggy.Y.Pennie.civ@mail.mil mailto:Peggy.Y.Pennie.civ@mail.mil https://www.sam.gov/

Performance Work Statement

Equipment Maintenance of Welding/Cutting Machines

The Advanced Design & Manufacturing (ADM) Division is tasked to provide the Chemical

Biological Center (CBC) and its customers with technical and manufacturing support for unique CB

Defense items. Building E4301. ADM provides this support by maintaining a high readiness state with personnel and with a significant complement of design and manufacturing equipment.

MAINTENANCE REQUIREMENTS

The contractor shall provide onsite at Aberdeen Proving Ground (APG) Edgewood Area unless otherwise authorized, all necessary maintenance, labor (including travel time), documentation, repair parts, maintenance supplies, any and all fluids, tools, test equipment, transportation and other related services at the prices shown in the schedule unless otherwise specified and shall keep the

Government-owned equipment in good operating condition per OEM’s standards.

Principal Period of Maintenance

Maintenance shall be performed within the Principal Period of Maintenance (PPM), 7:00AM to

3:30PM, Mondays through Fridays, excluding weekends and Federal holidays.

Preventative Maintenance

Preventative Maintenance, Repair Services, National Institute of Standards and Technology (NIST)

Calibration

The contractor shall provide on-site preventive maintenance and repair service for all equipment specified in the Performance Work Statement. Equipment is to be calibrated on site annually to

NIST standards during the annual preventative maintenance services. The timing will be scheduled by mutual agreement between the Government and the Contractor.

Remedial Maintenance

Remedial Maintenance: Contractor shall provide unlimited on-site visits for customer support when requested by the Contracting Officer's Representative (COR). Contractor shall perform remedial maintenance (repairs) after notification that equipment is inoperative. Emergency service call response shall be on site within 24 hours of contractor notification and repairs must be made on site within 3 days of contractor inspection.

Machines

1. Dynasty 700, s/n 2J3501776.

2. Syncrowave 351, s/n KH427402.

3. Dynasty 350, s/n MD310388L 4. 350P, s/n LF071331.

5. Tote Weld Acetylene bottles, Oxygen bottle, Refill and Hydrostatic Test as needed.

6. Misc. gas accessories and gases (hoses, gages, torches, valves, safety curtains, etc. Including propane) Refill and Hydrostatic Test as needed

7. Dynasty 200, s/n MA240045L

8. Spectrum 2050, s/n KK002209 9. Dynasty 700 s/n LJ3501766.

10. Soyer BMS-690 Stud Welding Machine S/N 06680 with Type PSI Stud Gun.

11. Waterjet and Laser Cutting Tables ancillary requirements, such manifolds, pigtails, CGA fittings.

12. 350P, s/n MA110025B

13. Welder Miller Syncrowave 300-STK #902424-01-1 US Tag 06-07-015079, S/N JH246087.

14. Shielding and Cutting Gases. Cylinder Service. (Supply the cylinders, TriMix, that are needed for use of the laser cutting machine)

15. Safety equipment and accessories (Supply, when needed, any and all safety equipment that is needed for the gas cylinders and dewers)

16. Manifolds and gas handling equipment. (Support any current and future manifolds system that

ADM has, along with the handling equipment need to handle the gas cylinders and dewers)

17. Welding hand tools, clamps, consumables, etc. Power tools and accessories and consumables, etc.

Bevellers and carbide cutter blades. All miscellaneous shop tools and equipment as needed.

18. Safety Equipment and accessories. (Supply, when requested, any safety equipment and accessories that is needed for the welding department (i.e. gloves, grinding wheels, safety glasses, weld jackets, etc.)

19. PulseArcII 550 Power Source with wire dual feeders (This is a welding machine that requires PM service)

20. Miller Dynasty 700. (This is a welding machine that requires PM service)

21. Nitrogen Manifold (current system on our LVD laser cutting machine)

22. Argon Manifold

23. Oxygen Manifold (current system on our LVD laser cutting machine)

24. Welding Shielding Coverage Gases. (Supply the cylinders that are needed for use of the cutting and welding service at ADM has)

25. Cryogenic Supply pallets / manifolds and regulation systems. (current system on our LVD laser cutting machine, pallets are used to hold the Nitrogen and Oxygen dewers. Easy hookup to the manifold system)

PM checks

Maintenance & Inspection to include but not limited to (as required):

1. Inspection

a. Inspection and Rebeding if necessary of softener tank

b. Inspect, maintain and repair Softener Control System.

c. Inspect and Replace UV anti-bacterial bulb (following UV bulb mfg. recommendations).

d. Inspect and maintain charcoal filter.

e. To include all necessary parts for maintenance of water system

f. To include two preventative maintenance inspections per year.

g. Standard and emergency maintenance to be performed on an as need basis.

h. All upgrade or replacement parts to be provided under contract.

2. Maintenance

a. Standard and emergency maintenance to be performed on an as need basis

b. Annual inspection of all hose, cables and electrical connections

c. Annual Preventative Maintenance (PM) to be performed factory trained personnel. PM to include proper lubrication of all bearings and motors. Complete inspection and repair, if necessary of wear areas.

d. Annual Programming Session (if required). Programming Session to included evaluation of existing system configuration and updating existing system to enhance mechanical performance. To provide training for all applicable APG personnel on any reprogramming modifications as deemed necessary

e. All upgrade or replacement parts to be provided under contract.

Environmental, Safety, and Occupational Health (ESOH)

Contractor shall submit an ESOH Plan IAW CDRL DI-SAFT-82313. Only information addressing sections 3.1, 3.2a, 3.2b(1)(a)(4) and 3.2b(1)(f)(4) are required.

ADM will help eliminates hazards where possible, and the contractor/vendor doing the PM will manages Environment, Safety, and Occupational Health (ESOH) risks where hazards cannot be eliminated. All work will comply with OSHA and ANSI standards, and other applicable federal and local regulatory requirements.

CONTRACTOR PERSONNEL

a. All services under this contract are to be performed by competent personnel, experienced and highly qualified to provide required services in accordance with the original equipment manufacturers procedures, without unnecessary delays or interference with Government functions.

b. Must be an American Welding Society (AWS) certified technicians that have been factory trained to perform all of the service and repair needs.

SPARE PARTS

All spare parts must meet the original equipment manufacturer (OEM) specs. Upon the discretion of the COR, replacement parts over $50.00 shall be supported by a copy of the suppliers' invoice and submitted to the COR. Components at list price exceeding $500 shall not be replaced without prior written approval of the COR. The contractor shall prepare and maintain complete maintenance records on all equipment under the contract. The record shall be available for review by the COR during contract performance. The COR shall prepare a service report for each service call. This report shall include as a minimum: date, model and serial number of equipment, description of malfunction, tasks performed, and parts replaced signature of contractor and signature of COR. A copy of the report shall be provided to the COR after signatures are obtained. A copy of the report shall be provided to the Manufacturing Branch Chief for record keeping of service.

Antiterrorism/Operations Security Review

Access and General Protection/Security Policy and Procedures. All contractor and subcontractor employees within an area of performance within an Army controlled installation, facility, or area shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency

Services, or Security Office. Contractor and subcontractor workforce must comply will all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the charges otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at the individual facility or installation change the Government may require changes in contractor security matters or processes.

Contractors that do not require a CAC, but require access to a DOD facility or installation.

Contractor and all associated subcontractor employees shall comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCICIll) and

Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/ facility access and local security policies and procedures

(provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

On-Site Workers. The contractor support personnel working on-site shall:

Wear a company-provided picture badge. The picture badge shall contain the employee’s name, company name, and a badge issue and expiration date.

Government escort to facility. To get on post, a valid form of identification is required along with a valid vehicle registration.

Contract Type: The Government will award a Firm Fixed-Price contract for services. The contract will consist of a Base Year and Four (4) One (1) Year Options.

Non-Personal Service Statement

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in this contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United

States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the

Federal Acquisition Regulation (FAR).

PERIOD OF PERFORMANCE

Base Year 27 September 2021 – 26 September 2022

Option Year 1 27 September 2022 – 26 September 2023

Option Year 2 27 September 2023 – 26 September 2024

Option Year 3 27 September 2024 – 26 September 2025

Option Year 4 27 September 2025 – 26 September 2026

QUALITY ASSURANCE SURVEILLANCE PLAN

Equipment Maintenance of Welding/Cutting Machines

1. Vision

Advanced Design and Manufacturing Division (ADM) and top management are committed to meeting applicable requirements and expectations by providing high quality products, services, and systems solutions within budget and schedule. ADM is committed to continuously improve the Quality Management System.

2. Mission

U.S. Army Combat Capabilities Development Command, Chemical Biological Center, ADM located at 8500 Otto Road, Building E4301, Aberdeen Proving Ground, MD, 21010, providing product development and prototyping inclusive of engineering, manufacturing, and systems solutions for the Department of Defense, other government agencies, and industrial customers.

3. Purpose

Yearly maintenance and supply of gasses contract for government owned equipment in ADM located in Building E4301.

3.1. This Quality Assurance Surveillance Plan (QASP) is a government-developed document used to determine if the contractor's performance meets the performance standards contained in the contract. The QASP establishes procedures on how this assessment/inspection process will be conducted. It provides the detailed process for a continuous oversight process:

3.1.1. The Government will use the QASP which provides a systematic method to evaluate the services that the Contractor is required to furnish, but not the details of how the Contractor accomplishes the work.

3.1.2. The QASP has been developed by the requiring activity. It is designed to provide direction to personnel performing contract surveillance activities. Personnel surveying the contract terms and conditions and PWS requirements will periodically review the QASP throughout the life of the contract.

3.2. The contractor is responsible for implementing and delivering performance that meets contract standards using its Quality Control Plan. The QASP provides the structure for the government's surveillance of the contractor's performance to assure that it meets contract standards. It is the government's responsibility to be objective, fair and consistent in evaluating contractor performance.

3.3. The QASP is not part of the contract nor is it intended to duplicate the contractor's quality control plan. This QASP is a living document. Flexibility in the QASP is required to allow for an increase or decrease in the level of surveillance necessary based on contractor performance.

3.4. The government may provide a copy of the QASP to the contractor to facilitate open communication. In addition, the QASP should recognize that unforeseen or uncontrollable circumstances might occur that are outside the control of the contractor.

Bottom line, the QASP should ensure early identification and resolution of performance issues to minimize impact on mission performance.

4. Authority

Authority for issuance of this QASP is provided under Part 46 of the Federal Acquisition Regulation, Inspection of Services clauses, which provide for inspection, acceptance and documentation of the service called for in the contract or order. This acceptance is to be executed by the contracting officer or a duly authorized representative.

5. Roles and Responsibilities

5.1. The Contractor shall provide maintenance and labor for government owned equipment.

5.2. This shall include an annual preventative maintenance on 9 welding machines and manifolds and gas handling equipment, and supply Nitrogen & Oxygen Manifolds, Welding Shielding Gasses and completed in regular scheduled workdays as needed, as mutually agreed upon by the Government and contractor. This service includes all the major maintenance/safety checks that are recommended by the factory, to include:

Annual inspection of all hose, cables and electrical connections, Annual Preventative Maintenance (PM) to be performed factory trained personnel. To include two preventative maintenance inspections per year.

5.3. Contracting Officer Representative. The Contracting Officer Representative (COR) is responsible for quality assurance guidance and to ensure that contract quality requirements, provisions, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

5.4. The COR evaluates and documents contractor performance in accordance with the QASP and PWS.

5.5. The COR notifies the Contracting Officer of any significant performance deficiencies using a Contractor Discrepancy Report with supporting documentation.

5.6. The COR maintains surveillance documentation.

5.7. The COR recommends improvements to the QASP and PWS throughout the life of the contract.

5.8. Contracting Officer. The Contracting Officer is responsible for safeguarding the interests of the United States Government in contractual relationships. Only the Contracting Officer is authorized to bind the Government and then, only to the extent of the authority delegated to them through the issuance of a warrant.

5.9. The Contracting Officer delegates authority for inspection and/or acceptance in accordance with the terms of the contract.

5.10. The Contracting Officer informs the contractor of the names, duties, and limitations of authority for all quality assurance personnel assigned to the contract.

6. Performance Requirements and Method of Surveillance This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

6.1 Contract Surveillance

The goal of the QASP is to ensure that contractor performance is effectively monitored and documented. The COR's contribution is their professional, non-adversarial relationships with the KO, PM and the contractor, which enables positive, open and timely communications. The foundation of this relationship is built upon objective, fair, and consistent COR evaluations of contractor performance against contract requirements. The COR uses the methods contained in this QASP to ensure the contractor is in compliance with contract requirements. The COR function is responsible for a wide range of surveillance requirements that effectively measure and evaluate the contractor's performance. Additionally, this QASP is based on the premise that the contractor, not the government, is responsible for management and QC/QA actions to successfully meet the terms of the contract.

Surveillance Matrix

6.2.1. When the Contractor arrives, he will be escorted to the area where the equipment is located.

6.2.1.1 After maintenance is completed, a government employee will verify the service report to ensure all maintenance was completed in accordance with the contract. He will then sign-off on the service report and provide to the COR.

6.2.1.2 The COR will maintain a record of services, parts, maintenance, and invoices provided by the

Contractor.

6.2.1.3 When the invoice is submitted in WAWF, the COR will inspect the invoice for accuracy and accept for payment in a timely manner.

6.2.2. The Surveillance Matrix Table 1 is the list of performance objectives and standards that must be performed by the contractor. This matrix details the method of surveillance the COR will use to validate and inspect these performance elements. Inspection of each element will be documented in the COR file.

Table 1 - Surveillance Matrix

PWS Ref.

Performance Objective

Performance Standard

Acceptab le Quality Level

Measurement

Preventative Maintenance

Contractor will provide annual preventative maintenance support for each piece of equipment in accordance with

- Service completed during scheduled dates, as agreed upon

- Standard checks and

- 1 exception

Verification check done on the equipment to confirm all maintenance was performed and equipment is operational

PWS Ref.

Objective

Performance Standard

Acceptab le Quality Level

Performance Measurement manufacture recommendations calibration analysis performed

Remedial Maintenance

- Contractor will provide reactive services to equipment when required.

- Unlimited on-site visits when notified equipment is inoperative -Emergency service calls responded to within 24 hrs and repairs w/i 3 days of contractor inspection

Verification check done on the equipment to confirm service is completed and equipment is operational.

Spare Parts

Contractor will prepare and maintain complete maintenance records on all equipment under the contract.

- Written approval obtained before work initiated.

- Written request and supplier’s invoice received for parts >$50.00.

-Record of services, parts, maintenance and invoices provided to

COR.

- Service reports signed by Contractor and COR.

-Completed copy of the service report provided to the Manufacturing Branch Chief and COR.

Verify accuracy of contractor invoice against PM and service reports before payment is authorized.

6.2.3. Performance objectives define the desired outcomes. Performance Standards define the level of service required under the contract to successfully meet the performance objective. The inspection methodology defines how, when, and what will be assessed in measuring performance. The Government performs surveillance, using this QASP, to determine the quality of the contractor's performance as it relates to the performance element standards.

The matrix should be used to form the foundation of the COR's inspection checklist. In evaluating the quality of contractor’s performance, the following performance ratings may be used.

Table 2. Performance Ratings

Rating

Criteria

Exceptional Performance meets contractual requirements and exceeds many to the Government’s benefit. The element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the Government’s benefit. The element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The element being assessed contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal Performance does not meet some contractual requirements. The element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The element being assessed contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance in relation to performance objectives. The Government will finalize the QASP immediately following award, and the COR will provide a copy of the final QASP to the contractor. The QASP is a living document and may be updated by the Government as necessary.