Combined Synopsis-Solicitation W91ZLK-19-Q-0034 Environmental Chamber.pdf

COMBINED SYNOPSIS/SOLICITATION

W91ZLK-20-Q-0034

Upgrade and Installation of Environmental Chamber Controller

This combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-

06, effective 06 May 2020. The solicitation number for this request for proposal (RFP) is W91ZLK-20-Q-

0034 for a base period of 12 month plus 2 one year option periods.

This requirement is under the associated North American Industry Classification System (NAICS) Code

811219 (Other Electronic and Precision Equipment Repair and Maintenance), and the Small Business Size

Standard is $22M. This is a 100% Small Business set aside. The Government contemplates award of a

Firm-Fixed Price purchase order in accordance with FAR 13, Simplified Acquisition Procedures. This procurement will be evaluated as lowest price technically acceptable, for the procurement of the following services/materials.

The contractor shall provide Full Service support (service, technical support, parts, etc.) on the following:

Purchase and installation of a Watlow F4T controller module to replace the old controller for the

Envirotronics Environmental Chamber model EH64-2-5-64, SN 5514 in building E3612.

52.212-1 Instruction to Offerors Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

Proposals shall be submitted in two (2) separate volumes:

Volume I: Upgrade and Installation of Environmental Chamber Controller W91ZLK-20-Q-0034:

PRICE Proposal

Volume II: Upgrade and Installation of Environmental Chamber Controller W91ZLK-20-Q-0034

TECHNICAL Proposal

ALL PROPOSALS SHALL BE SUBMITTED VIA EMAIL WITH THE SUBJECT LINE:

W91ZLK-20-Q-0034 PROPOSAL FROM (INSERT COMPANY NAME)

Proposal Format:

Volume I: Detailed Price Proposal to include the following elements:

1. Header Page Company Name, DUNS, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension.

Volume II: Detail Technical Proposal shall be evaluated based on the following factor:

Technical: The contractor shall provide Full Service support (service, technical support, parts, etc.) all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete these services.

NOTE: Contractor shall achieve technically acceptable rating on all technical factors to be considered technically acceptable.

52.212-2, Evaluation Commercial Items

The contract will be awarded to the Lowest Price Technically Acceptable (LPTA) offeror. The technical evaluation will be a determination based on information furnished by the vendor. The

Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

52.212-3 Offeror Representations and Certifications -- Commercial Items.

All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM), prior to award, will not be considered.

Vendors may register with SAM by going to www.sam.gov.

52.212-4 Contract Terms and Conditions Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items.

This clause applies, and the following clauses are incorporated by reference.

The following provisions and clauses will be incorporated by reference, and the full text of the references may be accessed electronically at this address: http://farsite.hill.af.mil:

(a) http://www.sam.gov/ http://farsite.hill.af.mil/

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing

Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b)

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct

1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (July 2013) (31 U.S.C. 6101 note).

52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC

2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-

40.

52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.)

52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

(Jun 2016) (E.O.13693).

52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and

13514

52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011)

(E.O. 13513).

52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013)

(31 U.S.C. 3332).

52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

SUBMISSION PROCEDURES:

All questions regarding this solicitation must be submitted to the Contracting Office via email no later than

10:00 a.m. EST, 06 July 2020. Please submit questions to Peggy Pennie at

Peggy.Y.Pennie.civ@mail.mil. The responses will be posted to beta.sam.gov.

Firm Fixed Price (FFP) proposals must be signed, dated, and received by 10:00 a.m. EST, 15 July 2020, via email to Peggy Pennie at Peggy.Y.Pennie.civ@mail.mil

All quotations from responsible sources will be considered. Vendors who are not registered in the System for Award Management (SAM) database prior to award will not be considered. Vendors may register with

SAM by calling 1-866-606-8220 or online at https://www.sam.gov.

mailto:Peggy.Y.Pennie.civ@mail.mil mailto:Peggy.Y.Pennie.civ@mail.mil https://www.sam.gov/

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and

Certifications- Commercial Items, with its offer.

NO TELEPHONE REQUESTS WILL BE HONORED.

PERFORMANCE WORK STATEMENT

Upgrade and Installation of Environmental Chamber Controller

C.1 GENERAL

The objective of this contract is to purchase and install a Watlow F4T controller module to replace the old controller for the Envirotronics Environmental Chamber model EH64-2-5-64, SN 5514 in building E3612.

C.1.1 SCOPE

This is a non-personal services contract to provide materials and service required for installation of a

Watlow F4T controller for the Envirotronics Environmental Chamber model EH64-2-5-64, SN 5514 in building E3612. Contractor is to remove existing controller, install a new Watlow F4T, verify operation, and provide updated drawings/documentation to reflect the upgrade.

C.1.2 BACKGROUND

The Test, Reliability, and Evaluation Branch (TREB) performs environmental testing in accordance with

MIL-STD-810 and ASTM D4169, among other specifications, for various government and commercial customers.

C.1.3 REQUIREMENTS

The Contractor shall provide all necessary materials, labor, and updated drawings/documents to remove the existing controller on the Envirotronics Environmental Chamber model EH64-2-5-64, SN 5514 and retrofit the chamber for the installation of a new Watlow F4T controller. Contractor shall verify proper controller operation following installation. Government shall retain possession of existing controller after removal. This work is expected to take 2-3 days to complete, and shall be completed within 60 days of contract award.

C.1.4 PERIOD OF PERFORMANCE

The work is estimated to take 2-3 days to complete. This shall be completed within 60 days of contract award, or as allowed in the state of emergency.

C.1.5 PLACE OF PERFORMANCE

Building E3612 of Aberdeen Proving Ground – Edgewood Area.

C.1.6 HOURS OF NORMAL OPERATIONS

7:00 – 16:30 Monday-Thursday, 7:00 – 15:30 every other Friday.

C.1.7 PERSONNEL

Contractor must have knowledge of and be able to operate the altitude chamber and controllers without aid of government representatives.

C.1.8 SAFETY

Use of safety shoes, eye protection, and hearing protection when applicable.

C.1.9 SECURITY

Contractor must sign in at Visitor’s Center for allowance on-post.

The contractor shall be escorted at all times while on the installation.

The contractor shall have no access to government information systems or classified information.

Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor

Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require a CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCIC- Ill) and Terrorist Screening

Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/ facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Due to the short period of performance, it is recommended no OPSEC training is required.

C.2 CONTRACTOR-FURNISHED FACILITIES, EQUIPMENT, AUTOMATION SYSTEMS,

MATERIAL AND SERVICES

The contractor shall provide all facilities, equipment, automation systems, materials and services required for satisfaction of the contract terms.

C.3 NON-PERSONAL SERVICE STATEMENT

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in this contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

C.4 CONTRACTOR MANPOWER REPORTING (CMR).

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) has established a secure data collection site, entitled Contractor Manpower Reporting System, for the purpose of capturing contractor (and subcontractor) manpower utilized during the performance of this contract. As a result, the contractor shall report all the information required by the Contractor Manpower Reporting System. The information requiring completion by the contractor includes, but may not be limited to the following:

Contracting Office, Contracting Officer, Contracting Officer's Technical Representative, Contract number, Requiring activity identification code (UIC), Command, Obligated Dollars, Fund cite information, Contractor name, address, phone number, e-mail address, Direct labor hours, Direct labor dollars, Federal

Service Code (FSC) and Locations of service. The contractor shall submit all required information before final invoice. The contractor shall access the Contractor Manpower Reporting System database on the internet and fill-in the required data entry fields. The system can be accessed at the following internet address: https://cmra.army.mil

Quality Assurance Surveillance Plan

Upgrade and Installation of Environmental Chamber Controller

1.0 INTRODUCTION

1.1 Purpose. The role of the Government in quality assurance is to ensure contract standards are achieved. The purpose of the Quality Assurance Surveillance Plan (QASP) is to identify the methods and procedures the Government will use to evaluate contractor actions while performing the requirements in the Performance Work Statement (PWS). It is designed to provide an effective surveillance method by monitoring contractor performance for each listed performance objective in the Performance Requirements Summary (Section 7).

1.1.1 The QASP provides a systematic method to evaluate the services the contractor is required to perform as specified in the PWS.

1.1.2 The QASP has been developed by the requiring activity. It is designed to provide direction to personnel performing contract surveillance activities. Personnel surveying the contract terms and conditions and PWS requirements will periodically review the QASP throughout the life of the contract.

https://cmra.army.mil/

2.0 ROLES AND RESPONSIBILITIES.

2.1 Contracting Officer Representative. The Contracting Officer Representative (COR) is responsible for quality assurance guidance and to ensure that contract quality requirements, provisions, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

2.1.1. The COR evaluates and documents contractor performance in accordance with the QASP and

PWS.

2.1.2. The COR notifies the Contracting Officer of any significant performance deficiencies using a

Contractor Discrepancy Report with supporting documentation.

2.1.3. The COR maintains surveillance documentation.

2.1.4. The COR recommends improvements to the QASP and PWS throughout the life of the contract.

2.1.5. The COR will monitor all contractor performance IAW the Edgewood Chemical Biological

Center’s (ECBC) Building E-3612. The monitoring activities will include but are not limited to:

a. For each repair or maintenance visit, the contractor will be escorted at all times while in the building housing the instrumentation.

b. COR will examine submitted report(s) for accuracy and timeliness. Each invoice, after review and approval is signed and dated by the technical POC and filed appropriately.

c. COR will ensure all work is completed and delivered within the stated time requirements (see PWS)

d. COR will inspect all invoices for accuracy and certify in Wide Area Work Flow (WAWF) by the centers WAWF POC.

Contracting Officer. The Contracting Officer is responsible for safeguarding the interests of the

United States Government in contractual relationships. Only the Contracting Officer is authorized to bind the Government and then, only to the extent of the authority delegated to them through the issuance of a warrant.

2.2.1. The Contracting Officer delegates authority for inspection and/or acceptance in accordance with the terms of the contract.

2.2.2. The Contracting Officer informs the contractor of the names, duties, and limitations of authority for all quality assurance personnel assigned to the contract.

DESCRIPTION OF SERVICES

3.1. Scope of Work.

This is non-personal services contract to provide materials and service required for installation of a

Watlow F4T controller for the Russells Technical Products Altitude Chamber model RHD-64-30-30-

2-S SN 03931254 in building E3612. The Government shall not exercise any supervision or control over the contract service provider performing services herein.

4.0 QUALITY REQUIREMENTS

4.1. Quality Control Program. The contractor, not the Government, is responsible for management and quality control actions to meet the terms of the contract.

5.0 SURVEILLANCE. The COR will perform surveillance based on the quality and effectiveness of the contractor’s data deliverables as well as the services provided.

5.1 Unacceptable Performance. If the number of complaints/defects exceeds the performance threshold for any objective, the COR will determine the possible cause of this unacceptable performance. Government-caused complaints/defects will not be counted against the contractor. The same applies to any other requirement of the contract when Government-caused complaints/defects are the cause of unacceptable contractor performance. If the contractor’s performance is judged unacceptable for any requirement by the COR, the COR will inform the contracting officer for resolution. Significant performance deficiencies must be submitted to the Contracting Officer using a

Contractor Discrepancy Report and include supporting documentation.

6.0 DOCUMENTATION REQUIREMENTS.

6.1 Service Reports

7.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The Contractor shall perform replace the control module on the TREB environmental test chamber in accordance with PMS.

Provide service reports for each visit.

7.1 Overview. This PRS summary identifies the services required by the PWS over which the

Government will exercise surveillance.

7.2 Performance Evaluation. Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Revising and resubmitting the documentation at no cost to the

Government is the preferred method for correcting unacceptable performance. The contractor shall provide the Government a written response as to why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future.

7.3 Performance Objectives, Indicators, Thresholds, and Surveillance Methods. The services required by the contractor are summarized into performance objectives and indicators, along with the minimum standards that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE REQUIREMENTS SUMMARY

Performance

Objective

Performance Indicator Performance Threshold

Method of

Surveillance

PRS # 1. Service

Reports

(PWS Para 5.1;

Exhibit Line Item

Number (ELIN)

A001)

Service Report is thorough, accurate, complete and accepted in accordance with the Data Item Description

(DID) and the Government schedule.

95% accuracy and completeness with first draft.

100% accuracy with one correction/rewrite.

100% inspection of deliverables

The evaluation ratings are as follows:

Very Good - Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory - Performance meets contractual requirements. The contractual performance of the task and sub-task contain some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal - Performance does not meet some contractual requirements. The contractual performance of the task and sub-task being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.