Combined Synopsis-Solicitation W91ZLK-19-Q-0033 PCH In-row Cooling Units.pdf

COMBINED SYNOPSIS/SOLICITATION

W91ZLK-20-Q-0033

Full Service Maintenance and Support for APC In-Row Cooling Units

This combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-

06, effective 06 May 2020. The solicitation number for this request for proposal (RFP) is W91ZLK-20-Q-

0033 for a base period of 12 month plus 2 one year option periods.

This requirement is under the associated North American Industry Classification System (NAICS) Code

238220, Plumbing, Heating, and Air Conditioning Contractors, and the Small Business Size Standard is

$16.5M. This is a 100% Small Business set aside. The Government contemplates award of a Firm-Fixed

Price purchase order in accordance with FAR 13, Simplified Acquisition Procedures. This procurement will be evaluated as lowest price technically acceptable, for the procurement of the following services/materials.

The contractor shall provide Full Service support (service, technical support, parts, etc.) on the following:

The APHC requires continued maintenance and support for the APC In-Row Cooling Units (HVAC heat exchangers). The contractor shall provide technical support, software and security updates, and on-site hardware support to maintain compliance and ensure stability of the APC In-Row Cooling system.

52.212-1 Instruction to Offerors Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

Proposals shall be submitted in two (2) separate volumes:

Volume I: Full Service Support for Full Service Maintenance and Support for APC In-Row Cooling

Units W91ZLK-20-Q-0033: PRICE Proposal

Volume II: Full Service Support for Full Service Maintenance and Support for APC In-Row

Cooling Units W91ZLK-20-Q-0033 TECHNICAL Proposal

ALL PROPOSALS SHALL BE SUBMITTED VIA EMAIL WITH THE SUBJECT LINE:

W91ZLK-20-Q-0033 PROPOSAL FROM (INSERT COMPANY NAME)

Proposal Format:

Volume I: Detailed Price Proposal to include the following elements:

1. Header Page Company Name, DUNS, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension.

2. INCLUDE ALL Information Below:

Base Year: 23 Aug 2020 – 22 Aug 2021

Option Year 1: 23 Aug 2021 – 22 Aug 2022

Option Year 2: 23 Aug 2022 – 22 Aug 2023

Volume II: Detail Technical Proposal shall be evaluated based on the following factor:

Technical: The contractor shall provide Full Service support (service, technical support, parts, etc.) all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete these services.

- Technical support

- Onsite hardware support to maintain compliance

- Software and security upgrades

- Ensue stability of the APC in-row cooling system

NOTE: Contractor shall achieve technically acceptable rating on all technical factors to be considered technically acceptable.

52.212-2, Evaluation Commercial Items

The contract will be awarded to the Lowest Price Technically Acceptable (LPTA) offeror. The technical evaluation will be a determination based on information furnished by the vendor. The

Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

52.212-3 Offeror Representations and Certifications -- Commercial Items.

All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM), prior to award, will not be considered.

Vendors may register with SAM by going to www.sam.gov.

52.212-4 Contract Terms and Conditions Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items.

http://www.sam.gov/

This clause applies, and the following clauses are incorporated by reference.

The following provisions and clauses will be incorporated by reference, and the full text of the references may be accessed electronically at this address: http://farsite.hill.af.mil:

(a)

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing

Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b)

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct

1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (July 2013) (31 U.S.C. 6101 note).

52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

http://farsite.hill.af.mil/

52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC

2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-

40.

52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.)

52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

(Jun 2016) (E.O.13693).

52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and

13514

52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011)

(E.O. 13513).

52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013)

(31 U.S.C. 3332).

52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting

Officer may exercise the option by written notice to the Contractor at least 30 days before the contract expires.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 42 mths.

(c)

SUBMISSION PROCEDURES:

All questions regarding this solicitation must be submitted to the Contracting Office via email no later than

10:00 a.m. EST, 06 July 2020. Please submit questions to Peggy Pennie at

Peggy.Y.Pennie.civ@mail.mil. The response will be posted to beta.sam.gov.

Firm Fixed Price (FFP) proposals must be signed, dated, and received by 10:00 a.m. EST, 15 July 2020, via email to Peggy Pennie at Peggy.Y.Pennie.civ@mail.mil

All quotations from responsible sources will be considered. Vendors who are not registered in the System for Award Management (SAM) database prior to award will not be considered. Vendors may register with

SAM by calling 1-866-606-8220 or online at https://www.sam.gov.

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and

Certifications- Commercial Items, with its offer.

NO TELEPHONE REQUESTS WILL BE HONORED.

mailto:Peggy.Y.Pennie.civ@mail.mil mailto:Peggy.Y.Pennie.civ@mail.mil https://www.sam.gov/

PERFORMANCE WORK STATEMENT

Title: APC In-Row Cooling Units-Maintenance & Support

Requiring Activity Name: U.S. Army Public Health Center (APHC)

1. INTRODUCTION

The U.S. Army Public Health Center (APHC) is part of the U.S. Army Medical Command (MEDCOM) and focuses on epidemiology, laboratory sciences, occupational health sciences, public health information and toxicology to enhance Army readiness and assure the quality and effectiveness of Army’s Public Health Enterprise. Ensuring high-quality services is an imperative of the US Army Medical Command (MEDCOM) as it strives to become a high-reliability organization (HRO).

2. PURPOSE AND BACKGROUND

The mission of the APHC is to “Enhance Army readiness by identifying and assessing current and emerging health threats;

developing and communicating public health solutions; and assuring the quality and effectiveness of the army’s public health enterprise.”

3. SCOPE

The APHC requires continued maintenance and support for the APC In-Row Cooling Units (HVAC heat exchangers). This contract shall include technical support, software and security updates, and on-site hardware support to maintain compliance and ensure stability of the APC In-Row Cooling system.

4. PERIOD OF PERFORMANCE

The periods of performance for this contract are as follows:

Base period 8/23/2020 – 8/22/2021

Option period 1 8/23/2021 – 8/22/2022

Option period 2 8/23/2022 – 8/22/2023

5. WORK SCHEDULE AND LOCATION

5.1. Work Location

8968 Depot Rd

Building E-1930

Gunpowder, MD 21010

6. PERFORMANCE REQUIREMENTS

6.1. Objectives

Objective 1– Software and/or Firmware Updates (Deliverable 1)

Objective 2 – Onsite Installation of Hardware (Deliverable 2)

Objective 3 – Onsite Support Response (Deliverable 3)

6.2. Specific Tasks / Requirements

Objective 1: Key Task 1 – Software and/or firmware updates will be supplied as they become available.

Objective 1: Key Task 2 – Updates will be provided within 30 days of release.

Objective 2: Key Task 1 – Contractor shall come on-site to install all hardware replacements.

Objective 2: Key Task 2 – Contractor must respond to service requests within 8 hours of submission from APHC.

Objective 2: Key Task 3 – Contractor shall supply all hardware replacements required.

Objective 3: Key Task 1 – Contractor shall provide on-site services with a 24x7x8 response time.

6.3 Management Reports and Plans

Contract Manpower Reporting Application (CMRA) (Deliverable 4). This is a mandatory requirement IAW Army

Federal Acquisition Regulation Supplement (AFARS) 5137.91, Accounting for Contract Services.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.

The contractor shall register under the "All Other Defense Components" module. The APHC Unit Identification Code (UIC) is

W23MWP.

7. DELIVERABLES

The contractor shall complete and submit deliverables in accordance with the “Deliverables Table” below. Unless specified in the PWS within the description of the deliverable, all deliverables will be made to the COR electronically.

DELIVERABLES TABLE

PWS Ref. Number Title/Description Due

6.1 1 Software and/or Firmware Updates Within 30 days of release

6.1 2 Onsite Installation of Hardware 24x7x8 from notification of issue from APHC

6.1 3 Onsite Support Response 24x7x8 from notification of issue from APHC

6.3 4 Contract Manpower Reporting Application

CMRA

All data shall be reported no later than October 31 of each calendar year

7.1. Reports and Documents

Reports and documents delivered by the contractor in the performance of this contract shall be considered Technical Data.

All documentation shall reflect the latest version of the work product or activity, unless specifically directed otherwise by the Government. All documentation shall be prepared in accordance with (IAW) standard industry practices, ensuring electronically produced documents which reflect logical flow of material, tables of contents indexes and page numbering.

Where applicable, the contractor’s attention is called to the availability of commercial, industry, federal, and military guides, instructions, and standards for many of the topics addressed in this PWS and under this contract.

7.2. Inspection and Acceptance

The COR delegated oversight of specific technical, functional and oversight responsiblities is responsible for inspection and acceptance of all services, incoming shipments, documents, and services.

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the performance standards contained in the Performance Work Statement and all terms and conditions of this order, including all modifications.

7.3. COR Information

TBD upon award

8. PERFORMANCE REQUIREMENTS SUMMARY MATRIX

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance in relation to performance objectives. The Government will finalize the QASP immediately following award, and the COR will provide a copy of the final QASP to the contractor. The QASP is a living document and may be updated by the

Government as necessary.

The Government will use the following performance requirements to measure the performance of the contractor. The contractor shall meet the Performance Objective(s) and Acceptable Quality Level(s) within the “Performance Requirements Summary

Matrix” (PRS Matrix).

PERFORMANCE REQUIREMENTS SUMMARY MATRIX

8. Contract Management

# PWS Ref.

Performance

Objective

Performance

Standard

Acceptable

Quality

Level

Performance

Measurement Incentive

1 10.6.1

AT Level I

Training –

Contractor shall provide AT Level 1 training to all personnel within 30 calendar days of contract award.

(Sum of all contractor personnel who have completed

AT Level I training within

30 calendar days of contract award) / (total number of contractor personnel supporting the contract)

>90%

Review of

Training report from the contractor.

Past

Performance

10.6.2Error!

Reference source not found.

iWATCH Training

- Contractor shall provide iWATCH training to all personnel within 30 calendar days of contract award.

(Sum of all contractor personnel who have completed iWATCH training within

30 calendar days of contract award) / (total number of contractor personnel supporting the contract)

>90%

Review of

Training report from the contractor.

Past

Performance

3 10.6.3

Installation Access

- Contractor shall follow installation access procedures.

Sum of all incidents in which contractor personnel did not follow installation access procedures

< 1 incident per month

Direct observation by

COR and installation security.

Past

Performance

4 6.1.1

Software and/or

Firmware Updates

- Updates will be supplied as they become available.

All updates provided within

30 days of release

>95% received on time

Direct

Observation

Past

Performance

5 6.1.2

Onsite Installation of Hardware -

Contractor shall come on-site to install all hardware replacements.

Contractor must respond to service requests within 8 hours of submission from APHC.

Response to service request <

8 hours

>95% completed on time

Direct

Observation

Past

Performance

8.1. Government Management

The Contracting Officer’s Representative (COR) for this contract will be appointed by the Contracting Officer (KO). The

COR will serve as the primary point of contact for all activities and issues that occur under this contract. Only the KO has the authority to enact changes to this award.

8.2. Contractor Management

The contractor shall designate a single Program Manager (PM) to be the contractor’s authorized point of contact (POC) with the COR. The PM will be responsible for formulating and enforcing performance standards, assigning contractor schedules, reviewing performance quality, communicating policies, purposes, and goals to subordinates. This will include coordination with the KO and the COR to resolve any issues that may arise, trends relating to the contract, or proposed changes or modifications to the contract.

8.3. Contractor Organization

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor shall ensure that all contractor personnel are advised of their chain of command and who they should contact if they have questions.

9. COMPLIANCE DOCUMENTS

9.1. General Compliance

9.1.1. Federal Law

The services provided under this contract must be conducted in accordance with all Federal law, Department of Defense

(DOD), Department of the Army (DA) and Medical Command (MEDCOM) laws and command laws, regulations, policies, and procedures that govern the conduct of regulated research.

Federal regulations governing regulations for human subject’s protection are found in 45 CFR 46. The International

Convention on Harmonization Guidelines for Good Clinical Practice is the standard governing the conduct of research trials. References for military regulations and policies governing regulated research may be found at https://mrmc.amedd.army.mil/rodorphrpo.asp.

9.1.2. Occupational Safety and Health Administration

The contractor shall comply with Occupational Safety and health Administration Standard Number 1904.32. The contractor shall deliver the 300A by February 1 of each year (Deliverable XX).

9.1.3. DoD Compliance Documents

A complete list of Department of Defense compliance documents providing specifications, standards, or guidelines can be found at http://www.dtic.mil/whs/directives/corres/dir.html

A complete list of Department of Defense compliance documents providing specifications, standards, or guidelines can be found at http://www.dtic.mil/whs/directives/corres/dir.html

a) Army Regulation 340-21, Army Privacy Program.

http://www.army.mil/usapa/epubs/340_Series_Collection_1.html

b) Army Regulation 25-2, Information Assurance.

c) Title 21, CFR Part 11 Electronic Records: Electronic Signature.

https://www.accessdata.fda.gov/scripts/cdrh/cfdocs/cfcfr/CFRSearch.cfm?CFRPart=11

10. OTHER TERMS, CONDITIONS, AND PROVISIONS

10.1. Non-Personal Services

This PWS identifies services that are strictly non-personal in nature, as defined by Federal Acquisition Regulation (FAR) Part

37, Service Contracting. To ensure there is no appearance of any personal services, the Government shall neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks or prepare work schedules for individual contractor personnel. It shall be the responsibility of the contractor to manage its personnel and to guard against any actions that give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contractor Officer (KO) immediately.

10.2. Severable / Non-Severable Services

This award identifies services that are severable in nature.

10.3. Inherently Governmental Functions

This requirement has been reviewed and contains no services that are inherently governmental functions.

10.4. Invoices

The contractor shall submit invoices monthly to Wide Area Work Flow (WAWF) with sufficient documentation to provide certification of invoice.

The contractor is responsible for properly preparing and forwarding to the appropriate Government official, the invoice and receiving report for payment. The contractor shall attach back up information to receiving reports for direct labor and

Other Direct Costs (ODCs). Direct labor backup information shall reflect the person’s name, job title and quantity of hours worked for each pay period at a minimum. Backup information for ODCs shall list all elements of costs, such as travel breakout backup, including itinerary, dates of travel, name of employees traveling plus per diem costs shall accompany the receiving report. Equipment purchases are not authorized under this contract. The Wide Area Workflow – Receipt and

Acceptance application is the required method of submission.

Where applicable, contractor will include additional ODC invoice details as required per protocol for any volunteer payments in support of this PWS.

10.5. Dissemination of Information/Publishing

There shall be no dissemination or publication, except within and between the Contractor and any Sub Contractors or specified Integrated Product/Process Team (IPT) members who have a need to know, of information developed under this order or contained in the reports to be furnished pursuant to this order without prior written approval of the COR or the

Contracting Officer.

10.6. Anti-Terrorism and Operational Security

10.6.1. AT Level I Training.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil.

10.6.2. iWATCH Training.

This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance, with the results reported to the COR NLT 30 calendar days after contract award.

10.6.3. Access and general protection/security policy and procedures.

http://jko.jten.mil/

Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of

Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal

Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

10.6.4 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime

Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR

190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.