Combined Synopsis_Solicitation W91QF0-21-Q-1013 Generator Maint 21-26.pdf

Combined Synopsis/Solicitation for Diesel Standby Generator Preventive Maintenance and Emergency Repair Services at the U.S. Army Acquisition, Logistics and Technology Enterprise Systems & Services (ALTESS) Project Office; Radford Army Ammunition Plant, Radford, VA.

The solicitation number is W91QF0-21-Q-1013. The solicitation is issued as a Request for Quotation (RFQ) pursuant to FAR 13.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005- 101 effective 26 October 2018 and Defense Federal Acquisition Regulation Supplement (DFARS). The complete text of any of the clauses and provisions may be accessed in full text at https://www.acquisition.gov/.

This is a Total Small Business Set Aside. The associated NAICS code for this procurement is 238210 and the small business size standard is $16.5M. The Product Service Code is J030. The Description of all requirements are in the Performance Work Statement (PWS) to follow.

Quotes are due No Later Than (NLT) 9/8/2021 at 7:00 AM EDT. Quotes shall be emailed to the POC’s for this requirement, Contract Specialist Bethany Flynn at bethany.l.flynn.civ@mail.mil and Contracting Officer LKevin Kauffman at kevin.l.kauffman.civ@mail.mil. All questions shall be submitted via e-mail to the POC’s for this requirement and they will be responded to on an amendment to this solicitation.

Questions should be submitted by 9/1/2021 at 7:00 AM EDT. Questions submitted after that date may not be addressed.

All vendors submitting a quote must be registered in the System for Award Management (SAM).

Quoters must include a completed copy of the following provisions with its quote unless this information has been included in their System for Award Management (SAM) registration. Quoters are not required to re-submit the information if it is already in SAM.

52.212-3 ALT I, Offeror Representations and Certifications -- Commercial Items 52.219-1, Small Business Program Representations– Alternate I 52.204-26 Covered Telecommunications Equipment or Services- Representation (MUST BE the

Oct 2020 version!) If one or both of the answers is/are ‘Does’, add:

*52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (Oct 2020) **Only if you answered “Does” in 52.204-26.**

The following FAR clauses and provisions also apply to this acquisition.

The clause at 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020), applies to this acquisition.

The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition (See RFQ to follow for Addendum)

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition (See RFQ to follow for Addendum).

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5 DEV, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

Additionally:

1. All information on the solicitation must be filled out completely and returned. Incomplete submissions will be determined not in conformance to the Solicitation and may be rejected.

2. Please be sure to read the entire solicitation for sections that require vendor information to be submitted.

3. All contractors must be actively registered in SAM in order to receive a Department of Defense contract (See DFARS 252.204-7004 ALT A). Registration information can be obtained at the following website: https://sam.gov/ . Contractors are advised to register upon receipt of this solicitation since there is a time lag between registration and registration availability. No payment is required to register for SAM, but a notarized letter will be required. Any site requiring payment is a third-party site that will do the registration for you.

4. Quotes which are unrealistic in terms of technical or unrealistically low in price will be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity of the proposed contractual requirement and may be rejected.

W91QF021Q1013

Section SF 1449 - CONTINUATION SHEET

PWS

Performance Work Statement For Caterpillar Diesel Standby Generator Preventive Maintenance (PM) and Emergency Repair

Services (ERS) at the U.S. Army Acquisition, Logistics and Technology Enterprise Systems & Services (ALTESS)

Project Office Radford Army Ammunition Plant, Radford, VA

General Information

1. GENERAL: This is a non-personnel services contract to provide Preventive Maintenance (PM), Emergency Repair Services (ERS), Advantage Platinum Warranty Coverage, Advantage Extended Service Coverage (ESC) Certification Inspection of three (3) model# LC6, C15, 320-500kW and three (3) model# SR4B, C27, 680-800kw diesel standby generators located within the PD ALTESS data center in Radford, VA 24141-1061.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the requested function at PD ALTESS, Radford VA 24143 as defined in this Performance Work Statement except for those items specified as government furnished property and services.

1.2 Notification and Scheduling of PM Services: The Contractor shall give the Government Designated Representative a 30-day notice prior to starting any type PM services. This is required in order to coordinate site mission coverage when electrical equipment requires an interruption in service. This notice must be given through email to the Government Designated Representative, a designated representative from the PD-ALTES facility Team (names TBD and given to the Contractor on award of this contract).

The contractor shall perform to the standards in this contract.

DoD and Industry Standards:

DOD Standards -

Operation, Maintenance, and Repair of Auxiliary Generators, U.S. Army TM5-685 (1996) Maintenance of Mechanical and Electrical Equipment at Command, Control, Communications, Computer, Intelligence, Surveillance, and Reconnaissance (C4ISR) Facilities; Recommended Maintenance Practices, US Army Technical Manual 5-692-1 (2005)

Maintenance of Mechanical and Electrical Equipment at Command, Control, Communications, Computer, Intelligence, Surveillance, and Reconnaissance (C4ISR) Facilities; System Design Features, US Army Technical Manual 5-692-2 (2005)

Engine-Driven Generator Systems for Prime \1\ and Standby Power Applications /1/, Unified Facilities Criteria 3-540-04N (2019).

Operation and Maintenance (O&M): Generators, UFC 3-540-07, (2019).

Industry Standards - Performance Standard for Battery Chargers for Engine Starting Batteries and Control Batteries, Electrical Generating Systems Association (EGSA) 100C, (1997).

Performance Standard for Generator Overcurrent Protection 600 Volts and Below, Electrical Generating Systems Association (EGSA) 100D, (1992a).

Performance Standard for Governors on Engine Generator Sets, Electrical Generating Systems Association (EGSA) 100E (9), (1992a).

Performance Standard for Engine Protection Systems, EGSA 100F (6), 1992a.

Performance Standard for Generator Set Instrumentation, Control, and Auxiliary Equipment, EGSA

100G, (1992a).

Performance Standard for Multiple Engine Generator Set Control Systems, EGSA 100M, (1992a).

Performance Standard for Voltage Regulators Used on Electric Generators. EGSA 100R, (1992a).

Performance Standard for Diesel Fuel Systems for Engine Generator Sets with Above Ground Steel

Tanks, EGSA 100T, (1995).

Performance Standard for Engine Driven Generating Sets, EGSA 101P, (1995a).

Department of Defense Configuration Management, EGSA 107G, (1984).

Institute of Electrical and Electronic Engineers (IEEE) Standard 446, Orange Book - Recommended

Practice for Emergency and Standby Power for Industrial and Commercial Applications.

Operation and Maintenance Manual for C27 Generator Sets, Caterpillar, SEBU8088-07 (2009) Operation and Maintenance Manual for C15 Generator Set, Caterpillar, SEBU7909-09 (2010)

Environment & Safety Standards - Recommended Practice for Electrical Equipment Maintenance, National Fire Protection Agency

(NFPA) 70(b), (2019).

Life Safety Code, NFPA 101, (2018).

Standard for Emergency and Standby Power Systems, NFPA 110, (2019).

Flammable and Combustible Liquids Code, NFPA 30 (2018).

Standard for installation and Use of Stationary Combustion Engines and Gas Turbines, NFPA 37

(2018).

1.3 Background: Diesel stand-by generators are considered the critical lifeline that provides vital back up power for support equipment and information technological systems. These diesel stand-by generators not only provide the necessary back-up power, but provide vital back-up power to information technology (IT) systems, climate controls and various other IT systems that directly support the Army and ALTESS mission around-the-clock. It is crucial to maintain a maintenance service and continual emergency support to keep the equipment fully mission capable.

1.4 Objectives: The objectives of this service is to provide Preventive Maintenance (PM), Emergency Repair Services (ERS), Advantage Platinum Warranty Coverage, Advantage Extended Service Coverage (ESC) Certification Inspection for three (3) model# C15, 320-500kW and three (3) model# C27, 680-800kw diesel generators located within the PD ALTESS in Radford, VA 24143.

1.5 Scope: The contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items to perform non-personal services necessary for providing provide Preventive Maintenance (PM), Emergency Repair Services (ERS), Advantage Platinum Warranty Coverage, Advantage Extended Service Coverage (ESC) Certification Inspection for three (3) model# C15, 320-500kW and three (3) model# C27, 680-800kw diesel generators located within the PD ALTESS data center in Radford, VAALTESS facility in Radford, VA 24143.

1.6 Period of Performance: The period of performance shall be (9/30/2021 – 3/2/2022) (6-month PoP to move PM away for end of fiscal year) to include 4 option years.

1.7 General Information

1.7.1 Quality Control: The contractor shall ensure that work complies with the requirement of the contract and this PWS. A formal Quality Control Plan is not needed for this contract. Surveillance and inspection will be conducted by the Government. Any deficiencies found shall be corrected in a timely manner.

1.7.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7.3 Recognized Holidays: The Contractor is not required to perform work on the following Federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.7.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 7:00 am – 4:00 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, weather, or similar Government directed facility closings. Work expected to be performed outside of these hours must be approved by the Government at least one week in advance.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.5 Place of Performance: Work under this contract will be performed at the Radford Army Ammunition Plant (RFAAP), ALTESS building 450 and associated areas in Radford, VA 24143.

1.7.6 Type of Contract: The government intends to award a Firm Fixed Price (FFP) contract.

1.7.7 Security Requirements: All contractor and service personnel visiting RFAAP must have US citizenship and provide one form of valid photo ID for entrance onto RFAAP. All personnel will require an escort at all times.

All contractor and service personnel providing a recurring service to the RFAAP installation are required to obtain a RFAAP badge. In order to obtain a RFAAP badge the contractor shall submit and obtain a favorable nationwide formal background investigation for the personnel. This background investigation must be from a state agency or licensed background firm and not a computer search. Contractor personnel cannot have any adjudication actions (parole, probation, or open case files) within the past 5 years or they will not be able to obtain a RFAAP badge and access to the installation shall be denied. The investigation shall be submitted to RFAAP security personnel though the contracting official. The RFAAP Security Office shall then, upon validation of the favorable investigation, provide the RFAAP badge. The personnel receiving a RFAAP badge shall be required to carry the badge with them at all times while on the installation and secure the badge out of sight when not on the installation. Cell phones, cameras, PDA and electronic devices are not allowed on the installation without prior approval.

Contractors not requiring a RFAAP badge must obtain a visitor’s badge at the Visitor Station located at the entrance to the RFAAP facility. This badge must be worn at all times and be plainly visible.

Contractor personnel performing work under this contract must possess and abide by the security requirements at the time of proposal submission, and must maintain the level of security required for the life of the contract.

1.7.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secure.

1.7.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.7.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.7.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.7.9 Contracting Officer Representative (COR): The COR, if needed for this contract, will perform duties as specified in the Contracting Officer’s COR Letter of Designation. A COR may or may not be assigned to this contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.7.9.1. A COR is not required for this action.

Key Personnel (Government):

Nat Clemmons Facility Operations Specialist US Army Acquisition Logistics Technology Enterprise Systems and Services (ALTESS) Office: 540-731-3450 Email: nathanal.g.clemmons@us.army.mil

Tim Hancock Team Lead, Facility Management US Army Acquisition Logistics Technology Enterprise Systems and Services (ALTESS) Office: 540-731-3522 Email: timothy.w.hancock@us.army.mil

Contracting Office Representative (COR) Roger K. Mann A.P.P., C.P.M.

Acquisitions and Contracts PD-ALTESS/US Army Acquisition Logistics Technology Enterprise Systems and Services Office: 540-731-5417 Email: roger.k.mann.civ@mail.mil

1.7.10 Key Personnel (Contractor): The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between of 7:00 am – 4:00 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.7.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contract personnel will wear visible badges at all times.

1.7.12 Contractor Travel: There is no specific Government-directed travel as part of this PWS.

1.7.13 Data Rights: The Government will have full ownership of all technical data, reports, and deliverables associated with this task order option.

1.7.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES:

3.1 The Government will make available the restroom facilities in Building 220 and/or Building 450 for the contractor’s use in performance of tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4. CONTRACTOR FURNISHED ITEMS

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract in accordance with this PWS.

5. SPECIFIC TASKS: The contractor shall provide:

5.1 Preventive Maintenance Services that include:

Visual/manual inspection of control switch and digital panel(s) Visual inspection of enclosure for:

Rust Damage Missing/weathered warning labels/stickers

Replace if needed Visual inspection of mounting bolts / vibration isolators Visual inspection of sound attenuation material

Identify missing or damaged to government representative (replace if needed) Visual/manual inspection of coolant level

Caterpillar diesel standby generator C27, 680-800kw Recommend coolant (DEAC) change at every 3000 service hours / 3 years.

Recommend coolant extender (ELC) change at every 6000 service hours / 3 years.

Recommend coolant extender (ELC) change at every 12,000 service hours / 6 years.

Caterpillar diesel standby generator C15, 320-500kW

Recommend coolant (DEAC) change every 3 years.

Recommend coolant extender (ELC) change every 6 years.

Coolant conditioner : PM Coolant freeze point : F Visual/manual inspection of radiator cap seal

Inspect for damage, missing parts and/or leaking of seal Visual/manual Inspection of hoses and clamps for:

Weathering, cracks, fraying, leaking, bulging or damage Visual/manual Inspection of water lines and connections

Weathering, cracks, fraying, leaking, bulging or damage Visual inspection of radiator core Visual inspection of radiator tanks Visual inspection of engine block heater LH/RH (if applicable) Visual/manual Inspection of batteries for

Visual inspect cables/posts Corrosion Leaking Tightness Frays, damage

Electrolyte levels (if applicable) Specific gravity Battery volt w/charger Battery volt w/o charger

Battery charger Battery replacement:

Caterpillar diesel standby generator C27, 680-800kw

Recommend battery change per OEM specifications.

Battery shall be replaced with recommended battery type Cat Brand

153-5710 (12v, 1300CCA, 4D BCI) Caterpillar diesel standby generator C15, 320-500kW

Recommend battery change per OEM specifications Battery shall be replaced with recommended battery type Cat Brand

153-5710 (12v, 1300CCA, 4D BCI) Visual/manual Inspection of air cleaner element / housing for:

Cleanliness Damage Repair as needed per OEM specification

Visual/manual Inspection of air intake lines / seals / gaskets for:

Weathering, cracks, fraying, leaking, bulging or damage

Inspect restriction gauge/pre cleaner Visual/manual inspection of main fuel tank / cap for:

Inspect for damage, missing parts and/or leaking of seal Visual/manual inspection of day tank for (if applicable):

Damage Rust/corrosion Leakage Connections (including hoses, couplers, wiring and associated operations parts)

Annotate/recommend repairs as needed Inspect LP gas tank (if applicable) Check oil level Generator start-up/Operation Inspection shall include:

Manual operating control switch / run Inspect control switch operation/function Starting motor performance Glow plug performance Governor operation and control Engine performance Visual inspect/monitor oil pressure: PSI Visual inspect/monitor fuel pressure: PSI Visual inspect/monitor tachometer: RPM Visual inspect/monitor service meter: HRS

Document hours Inspect/monitor generator for engine noise or vibration Visual monitoring of exhaust smoke

Annotate/identify abnormal coloration of exhaust Visual/manual inspection of exhaust manifold

Cleanliness Damage

Visual/manual inspection of exhaust lines / gaskets Weathering, cracks, fraying, leaking, bulging or damage

Inspection of turbocharger (if applicable) Visual inspection of exhaust silencer Visual/manual inspection of rain cap for:

Missing parts Functionality Rust/corrosion

Visual/manual inspection of breather Visual inspection of crankcase emissions

Visual/manual Inspection of valve covers for:

Inspect for damage, missing parts and/or leaking of seal

Replace if needed (replace with OEM original part) Visual/manual Inspection of cylinder heads for:

Inspect for damage, missing parts and/or leaking of seal Replace if needed (replace with OEM original part)

Visual/manual Inspection of oil cooler for:

Inspect for damage, missing parts and/or leaking of seal

Replace if needed (replace with OEM original part) Visual/manual inspection of oil lines / seals / gaskets for:

Weathering, cracks, fraying, leaking, bulging or damage Replace as needed (replace with OEM original parts)

Visual/manual inspection of fuel pump Check for leaks and damage

Visual/manual inspection of fuel lines Check for weathering, damage, fraying (replace as needed)

Visual/manual inspection/adjustment of vee belt for:

Weathering, cracks, fraying, damage

Replace as needed (replace with OEM original parts) Visual inspection of fan

Check for damage to blades Check for weathering

Visual/manual inspection of fan drive Check for movement of fan (adjust as needed/recommended by OEM)

Visual/manual inspection of water pump Check for leaks and damage (replace as needed)

Inspection of alternator Inspection of ammeter APMS V Visual/manual inspection of engine wiring

Check wiring harnesses Check for weathering, fraying, damage

Visual/manually inspect temperature sending unit Visual/manual inspection of oil pressure sending unit Visual/manual inspection of pre alarms Visual/manual operating inspection of safety shut-off Visual/manual inspection of control panel(s)

Clarity of display Functionality Software issues/latency Damage/discoloration of display

Visual/manual inspection of control panel wiring Check wiring harnesses (if applicable) Wiring connections Replaced damaged, weather, frayed wiring

Visual/manual inspection of generator voltmeter: V Visual/manual inspection of generator ammeter: A Inspection of frequency meter Inspect/manual of voltage adjust potentiometer Inspect/monitor generator exciter Visual/manual inspection of automatic voltage regulator.

Visual/manual inspection of generator circuit breaker Visual/manual inspection of lugs and cables for:

Weathering, cracks, fraying Damage Missing Corrosion

Manual operation and inspection of switchgear operation Monitor power distribution Recommend adjustments per OEM specifications

Manual operation and inspection of switchgear controls Visual/Manual inspection of auto start/stop

Inspect control wiring Weathering, fraying, damage, connections

Replace as needed Inspect Lugs and cables

Weathering, fraying, damage, connections Replace as needed

Visual/manual inspection of control switch / off Generator engine oil maintenance

Manually change oil/oil filter as required by OEM specification/ engine hours Only use OEM recommended oil Only use recommended OEM oil filter

Visual/manual inspection of fuel filter Replace primary fuel filter (as needed/recommended by OEM specifications) Replace secondary fuel filter (as needed/recommended by OEM specifications)

Visual/manual inspection of fuel priming pump Visual/manual operation of control switch / run Visual/inspect for fluid leaks (oil, water, hydraulic, coolant) Visual/manual operation of control switch / off Visual/manual inspection of oil level Visual/manual operation of control switch / auto Visual/manual inspect circuit breaker closed

5.2 Fluid Sampling:

5.2.1. Contractor shall collect the following fluid samples per preventive maintenance service. Samples shall include:

Oil Sampling

The Contractor shall collect appropriate number of samples from each generator during each preventive maintenance, one is to be a pre-conditioning sample for visual reference and the other is to be a post reconditioning sample submitted to an approved/certified laboratory for analysis.

The contractor shall send samples to an approved/certified laboratory to analysis fluid for: wear ,metals and additives; presence of water; presence of glycol/antifreeze; fuel dilution by gas chromatography (GC); viscosity testing at 40 C and 100 C; particle count;

oil degradation and contamination; total base number (TBM and total acid number (TAN). All results shall be provided ALTESS personnel once finalized.

**Note** Fuel and coolant sampling to be requested on an as needed basis.

5.3. Advantage Extended Service Coverage (ESC) Certification Inspection:

5.3.1 Advantage extended service coverage (ESC) certification inspection is required on Caterpillar generators that have met their 10 year service life to remain eligible for annual Advantage Platinum Warranty

Coverage. This inspection is required at the 10 year mark, then subsequently required every 5 years to remain eligible for annual Advantage Platinum Warranty Coverage The inspection includes but not limited to:

Visual/Walk Around & Records Review Walk around unit and clean up as needed Review records to ensure all required maintenance items are current for age and use.

Ladder and fire equipment present? Quantity?

Safety jacks present? Quantity?

Visual inspection of generator & control panel.

Operation inspection f frequency and voltage.

Operational test of radiator louvers/vents – clear obstructions.

Operation inspection of control panel meter.

Document any excessive noise in engine or generator.

Review “as-shipped” consist and identify designed to order components. List items.

Check for obsolete components no longer serviced to be excluded from coverage, unless upgrades are completed.

Check SIMS and perform and PIP’s or PSPs no done.

Are Operation & Maintenance manuals present?

Are noise attenuation / isolation materials secure?

Is container / enclosure intact?

Cooling Systems Document overall condition of radiator/heat exchanger.

Perform lab test of coolant & upload results into SIMSi.

Check and document entire cooling system for leaks.

Head gasket (must not leak to pass).

Separate circuit after cooler pump (must not leak to pass).

Thermostat housing (must work & not leak to pass).

Jacket water pump (must not leak to pass).

Thermostatic valve (must to work & not leak to pass).

Perform bottle test (list volume / minimum).

Fuel System:

Ensure gas fuel regulator / throttle function properly.

Check fuel tank level alarms and shutdowns.

Check all fuel lines for cracks, leaks, pliability, and support.

Fuel transfer pump (must not leak to pass).

All fuel supply return lines (must not leak to pass).

Hand priming pump (must not leak to pass).

Filter base(s) (must not leak to pass).

Document fuel pressure at idle and rated RPM.

Verify fuel settings as set from factor or as noted in SIMS.

Lubrication System (Leaks in these areas must be fixed to pass inspection) Document oil PSI after doing PM1 service below.

Head to block joint (& spacer plate is applicable).

Front / rear crank seals.

Front cover and flywheel housing.

All major castings (head, block, oil pan, etc.).

Oil cooler.

Turbocharger.

Measure and record blowby and correct as needed if not in spec.

Service & check crankcase breather with engine running.

Electronics & Starting Systems:

Use service tool to check FLS / FTS settings.

Perform cylinder cutout test with electronic service tool.

Record version of flash file and update as needed.

Upload ECM warranty download to SIMS, Clear faults.

Check battery, terminals, connections & cables.

Check battery cells’ specific gravity, adjust as needed.

Record alternator charge rate at idle and rated RPM.

Intake & Exhaust Systems:

Check/repair air intake pipes, air filter & restriction gauge.

Measure and record valve recession/perform valve lash if due per O&M.

Check and repair exhaust cracks, leaks or smoke w/engine running.

Check exhaust manifold for oil or fuel slobbering.

Check/repair exhaust manifold if any broken hardware.

Inspect turbo for excessive end play clearance.

Inspect turbo for nay air leaks at seal.

Ensure waste gate functions properly.

Generator Systems:

Review annual inspection records to establish polarization index and attach index.

Conduct and record megometer test.

Conduct vibration analysis.

Conduct performance verification per O&M manual.

Perform PM level 1 Service Record oil level and condition before doing service.

Perform lab analysis of all fluids and attach results.

Replace engine oil and fuel filters with filters meeting specification requirements for fuel system and fuels used. (Record brand).

Service or replace fuel separator (Record Brand).

Cut open oil filter (Document Findings).

Load Testing (Ensure all results are within operational spec or unit or repair and retest):

Installed Units:

Electrical output Voltage Amps Frequency Water temperature Oil pressure

RPM

Battery charger amperage Exhaust gas temperature Generator bearing temp (if RTD installed).

Test using building load

Three (3) model# LC6, C15, 320-500kW diesel standby generators Three (3) model# SR4B, C27, 680-800kw diesel standby generators

30 minutes at 20% of rated load of genset.

30 minutes at 50% of rated load of genset.

5.4 Advantage Platinum Warranty Coverage:

5.4.1 Advantage platinum warranty coverage provides extended service coverage of vital generator parts once equipment’s original warranty has expired. This type of coverage includes but not limited to:

Cooling Systems Thermostat housing Water manifold housing Jacket water precooler

1Jacket water pump Radiator & Fan

Fuel System Steel fuel lines Fuel shutoff solenoid Fuel injectors Fuel transfer pump & housing Fuel priming pump Fuel transfer pump

Lubrication System Pan, pump cooler Crankcase breather Engine oil pump drive Prelubrication pump

Electric System Control module (ECM) Sensors” All engine sensors Wiring harness & connectors Starter Engine alternator

Alternator End Alternator, including rotor, stator and exciter Generator controls Power center

Air Induction & Exhaust Exhaust manifolds, studs & gaskets Inlet air heater relay Intake manifold Turbocharger(s) Air-to-air aftercooler cores Muffler/exhaust system Exhaust guards Diesel oxidation catalyst

Short Block Cylinder block casting Crankshaft Connection rod assembly Piston, wrist pan, retainer clip & piston rings Idler and timing gears Accessory drive

Cylinder Heads Cylinder head Intake &exhaust valves Valve mechanism Camshaft, camshaft bearing, key, gear

Front & Rear Covers Front cover/plate/housing/gears & gaskets Vibration damper Flywheel housing & gasket Crankshaft front & rear seal

Additional information:

Platinum level coverage covers all as-shipped consist from the factory with Cat part numbers

5.5. Waste Disposal:

5.5.1. The Contractor shall dispose of extraction samples properly identified within all EPA guidelines.

Batteries shall be removed and disposed of off-site at an authorized recycle location.

Coolant, oils and associated fluids samples shall be disposed of at an authorized recycle or offsite disposal site upon lab analysis The Contractor shall provide any and all disposal manifest documentation to ALTESS government representative(s) prior to departure from site.

5.6. EMERGENCY REPAIR SERVICES (ERS)

5.6.1 EMERGENCY REPAIR SERVICE: Emergency Repair Service shall include unlimited 24/7 emergency service with 2-hour response time on site for all equipment listed above. Emergency service needs are to be managed by the Contractor's staff. Emergency calls will receive immediate troubleshooting from the Contractor technical support staff. In the event Government Designated Representative chooses to leave a message on Contractor’s Emergency Call number, Contractor will return Government’s call within 30 minutes. Coverage includes 100% parts, labor, travel, and on-site time for both remedial and emergency repairs.

5.7 DATA ACCESS AND EXCHANGE

5.7.1 Copies (hard and soft) of all Maintenance Reports, to include Parts Usage (List of Materials (LOM)) shall be provided to the Government 10 working days after the PM Service and/or ERs has been completed. Contractor shall maintain a database with all calls and service related history that is accessible by Government 24/7.

5.7.2 Soft Copy Reports/Documentation shall be delivered in the following manner:

One (1) copy for List of Materials shall be delivered in a downward compatible MS word/excel version.

One (1) copy of technical related data such as Operation and Maintenance Manual Excerpts shall be delivered in PDF format.

One (1) copy of product drawings and system one-lines to be delivered in latest version of AutoCAD with the option to deliver in latest version of MS Visio.

One (1) copy of the hazardous waste disposal document

Hardcopy and digital copy One (1) copy of Written explanations of services provided (PM or ERS) shall be delivered in a downward compatible MS word version.

Hardcopy and digital copy

One (1) copy of the Advantage Extended Service Coverage (ESC) Certification Inspection.

Hardcopy and digital copy

One (1) copy of the Advantage Platinum Warranty Coverage Hardcopy and digital copy

Critical Notes:

Any and all electrical work required and/or associated with this service must meet or exceed national, state, and local electrical codes. (NEC)

6. PERFORMANCE REQUIREMENTS SUMMARY

6.1 Surveillance of Contractor performance will employ the performance objectives and thresholds as defined in Table 6, Performance Requirements Summary.

Table 6: Performance Requirements Summary

Service Required PWS Paragraph Number/ Reference

Standard of Performance

Acceptable Quality Level

(AQL)

Surveillance Method

The contractor shall provide Preventive Maintenance (PM) and Emergency Repair Services (ERS) for three (3) model# LC6, C15 (320-500kw, and three (3) model SR4B, C27 (680-800kW Diesel Standby Generators

1. General 1.3.Objectives

1.4. Scope

1.5.Period of

Performance

5. Specific

Tasks

Contractor shall perform services as specified within this PWS and as directed by

PD ALTESS

government facility managers.

Zero environmental mishaps, security incidents in performance of this service.

PD ALTESS, Facility manager and/or COR representatives through Governmental Surveillance Documentation, customer complaint systems or visual performance inspection.

The contractor shall provide fluid sampling / lab testing of oil (fuel and coolant as needed) (per O&M specs) for three (3) model# LC6, C15 (320-500kw, and three (3) model SR4B, C27 (680-800kW Diesel Standby Generators

5.2. Fluid

Sampling

Fluids shall be tested per OEM specifications and recommendation against proper industry standard laboratory testing as specified with this PWS.

mishaps, security incidents in performance of this service.

Same provide required Advantage Extended Service Coverage (ESC) Certification Inspection for three (3) model# LC6, C15 (320-500kw, and three

(3) model SR4B, C27 (680-800kW Diesel Standby Generators

7. Advantage Extended Service Coverage (ESC) Certification Inspection

Contractor shall provide OEM specific certification inspection per OEM inspection checklist and as specified with this

PWS.

Zero environmental mishaps, security incidents in performance of this provide Advantage Platinum Warranty Coverage for three (3) model# LC6, C15 (320-500kw, and three

(3) model SR4B, C27 (680-800kW Diesel Standby Generators

5.4. Advantage

Platinum Warranty Coverage

Contractor shall provide Advantage Platinum Warranty Coverage of equipment/parts/service s as specified within the warranty coverage matrix/OEM provided documents and within this PWS.

Zero environmental mishaps, security incidents in performance of this perform collection of fluids, recycle of batteries and associated service within installation, state, and local environmental laws (with focus of mitigating spillage/contamination)

5.5. Waste

Disposal

Contractor shall properly collect, contain, transport fluid samples, new and recycled batteries to and from site as specified with this

PWS.

Zero environmental mishaps, security incidents in performance of this

The contract shall provide Emergency Repair Services (ERS) for three (3) model# LC6, C15 (320-500kw, and three (3) model

SR4B, C27 (680-

800kW Diesel Standby Generators

5.6. Emergency

Repair Service

(ERS)

Contractor to provide emergency repair services at the 24/7/365, 2 hr.

response time as designated within this

PWS.

mishaps, security incidents in performance of this provide PD ALTESS facility management with proper EPA disposal documentations for batteries, lab results (oil, fuel, and coolant), and Inspection and PM checklists. This also includes Advantage Extended Service Coverage (ESC) Certification Inspection Checklist/results, and

5.7. Data Access, Exchange and Documentation

Contractor shall provide PD ALTESS facility management with a letter or certificate reflecting proper environmental disposal of batteries was accomplished as outlined with C.F.R Title 40, Part 273., Lab test results performed for sample collection )oil, fuel, coolant), and documentation of inspection and PM

Documents shall be made available within the prescribed timeline established by

ALTESS

facility management, vendor and

OEM

guidelines.

Advantage Platinum Warranty Coverage checklists as outlined with this PWS.

7. DELIVERABLES

7.1 The items listed Table 7, Deliverables Summary, are deliverable to the Government in accordance with this PWS.

Table 7: Deliverables Summary

Deliverable Frequency Number of Items/Copies

Format

Submit To

Documentation of hazardous disposal (batteries) as needed

Per service 1 copy per visit Hardcopy or via email

Nat Clemmons Nathanal.g.clemmons.civ@mail.

mil

PD ALTESS

Tim Hancock, timothy.w.hancock.civ@mail

PD ALTESS

Maintenance Report

Twice 1 copy per visit Hardcopy or via email

Nat Clemmons Nathanal.g.clemmons.civ@mail.

mil

PD ALTESS

Tim Hancock, timothy.w.hancock.civ@mail

PD ALTESS

Advantage Extended Service Coverage (ESC) Certification Inspection

Once 1 copy for visit Hardcopy or via email

Nat Clemmons Nathanal.g.clemmons.civ@mail.

mil

PD ALTESS

Tim Hancock, timothy.w.hancock.civ@mail

PD ALTESS

Advantage Platinum Warranty Coverage

Once 1 copy at award Hardcopy or via email

Nat Clemmons Nathanal.g.clemmons.civ@mail.

mil

PD ALTESS

Tim Hancock, timothy.w.hancock.civ@mail

PD ALTESS

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 5 Months Generator PM & Environmental Fee

FFP

Generator PM & Environmental Fee per PWS 5.1 FOB: Destination

PURCHASE REQUEST NUMBER: 0011575126-0001

PSC CD: J030

NET AMT

0002 1 Each ECS Advantage Cert Inspection (Gen#4)

FFP

ECS Advantage Cert Inspection (Gen#4) per PWS 5.3 FOB: Destination

0003 1 Each Advantage Platinum Warranty

FFP

Advantage Platinum Warranty per PWS 5.4 FOB: Destination

0004 1 Job Emergency Repair Service Parts & Labor

FFP

Emergency Repair Service Parts & Labor per PWS 5.6 FOB: Destination

0005 1 Job Additional Parts & Labor

FFP

Additional Parts & Labor- Only used as needed, will not be funded at time of award.

FOB: Destination

1001 12 Months OPTION Generator PM & Environmental Fee

FFP

Generator PM & Environmental Fee per PWS 5.1 FOB: Destination

1002 1 Each OPTION ECS Advantage Cert Inspection (Gen# 6)

FFP

ECS Advantage Cert Inspection (Gen# 6) FOB: Destination

1003 1 Each OPTION Advantage Platinum Warranty

FFP

Advantage Platinum Warranty per PWS 5.4 FOB: Destination

1004 1 Job OPTION Emergency Repair Service Parts & Labor

FFP

Emergency Repair Service Parts & Labor per PWS 5.6 FOB: Destination

1005 1 Job OPTION Additional Parts & Labor

FFP

Additional Parts & Labor- Only used as needed, will not be funded at time of award.

FOB: Destination

2001 12 Months OPTION Generator PM & Environmental Fee

FFP

Generator PM & Environmental Fee per PWS 5.1 FOB: Destination

2002 3 Each OPTION ECS Advantage Cert Inspct (Gen# 1,2, &3)

FFP

ECS Advantage Cert Inspct (Gen# 1,2, &3) FOB: Destination

2003 1 Each OPTION Advantage Platinum Warranty

FFP

Advantage Platinum Warranty per PWS 5.4 FOB: Destination

2004 1 Job OPTION Emergency Repair Service Parts & Labor

FFP

Emergency Repair Service Parts & Labor per PWS 5.6 FOB: Destination

2005 1 Job OPTION Additional Parts & Labor

FFP

Additional Parts & Labor- Only used as needed, will not be funded at time of award.

FOB: Destination

3001 12 Months OPTION Generator PM & Environmental Fee

FFP

Generator PM & Environmental Fee per PWS 5.1 FOB: Destination

3003 1 Each OPTION Advantage Platinum Warranty

FFP

Advantage Platinum Warranty per PWS 5.4 FOB: Destination

3004 1 Job OPTION Emergency Repair Service Parts & Labor

FFP

Emergency Repair Service Parts & Labor per PWS 5.6 FOB: Destination

3005 1 Job OPTION Additional Parts & Labor

FFP

Additional Parts & Labor- Only used as needed, will not be funded at time of award.

FOB: Destination

4001 12 Months OPTION Generator PM & Environmental Fee

FFP

Generator PM & Environmental Fee per PWS 5.1 FOB: Destination

4003 1 Each OPTION Advantage Platinum Warranty

FFP

Advantage Platinum Warranty per PWS 5.4 FOB: Destination

4004 1 Job OPTION Emergency Repair Service Parts & Labor

FFP

Emergency Repair Service Parts & Labor per PWS 5.6 FOB: Destination

4005 1 Job OPTION Additional Parts & Labor

FFP

Additional Parts & Labor- Only used as needed, will not be funded at time of award.

FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination…