Combined Synopsis Solicitation - W912LC-26 Q-0020.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice.

This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition FAC Number 2025-06 effective 10/01/2025. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://www.acquisition.gov.

You are invited to submit a quote for this requirement to the individual identified below. The following services are required.

The following terms are applicable to this RFQ: W912LC-26-Q-0020

1. The North American Industry Classification System (NAICS) Code 721110 Hotels and Casinos. The Products Service Code (PSC) V231 is applicable to this requirement. This RFQ is being solicited Unrestricted.

2. A firm fixed price contract will be awarded to the vendor whose quote represents the best value to the Government in terms of price, technical acceptability, and past performance. To be considered technically acceptable, the quote must meet the specifications listed in the SOW. Quotes will be evaluated in accordance with FAR Part12.203, Evaluation. Price and technical are equal to past performance. The Government reserves the right to award to other than the lowest bidder based on best value.

3. Quotes Due Date: Quotes are due no later than Wednesday, March 25, 2026, at 11:00am MT. Quotes shall be transmitted electronically via email to the points of contact listed below. Quote pricing shall be valid for 45 days after the quote due date. Please email your quote to Sabrina.m.deramus.civ@army.mil and carlos.a.castillo8.civ@army.mil

4. Requirements. Offerors shall submit a quote in accordance with the SOW.

5. Unit point of contact (POC). The Unit POC information will be provided to the awarded contractor upon purchase order award. The contractor is responsible for coordinating with that Unit POC.

6. Upon award of a purchase order, no changes shall be made to the terms and conditions, including menus, without prior approval from the Contracting Officer via phone or email.

7. Contractor shall have a current, active registration in System for Award Management (SAM) to be eligible for award. Register or check status/expiration date of your registration at http://www.sam.gov. If you are not registered, or if your registration expires within the next 60 days, start the process of updating your registration now as it may take up to 12-15 business days after you submit before your registration is active in SAM. For registration or renewal instructions, or to check your registration status, see the “Register Your Entity” tile at www.sam.gov.

8.Contractor shall submit invoices electronically via Wide Area Workflow (WAWF) application at https://piee.eb.mil and will receive payment via Electronic Funds Transfer (EFT) to the bank account listed in their SAM profile. Please verify that you can comply with this billing method prior to submitting a quote.

9. The following provisions and clauses are applicable to this acquisition.

The following provisions are incorporated into this solicitation by reference:

mailto:Sabrina.m.deramus.civ@army.mil mailto:carlos.a.castillo8.civ@army.mil http://www.sam.gov/ http://www.sam.gov/ https://piee.eb.mil/

The following clauses are incorporated by reference:

FAR 52.204-7 System for Award Management, FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards, FAR 52.204-16 Commercial and Government Entity Code Reporting, FAR 52.204-18 Commercial and Government Entity Code Maintenance, FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation.

FAR 52.204-27, Prohibition on a ByteDance Covered Application FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations, FAR 52.212-1 Instructions to Offerors-Commercial Items, FAR 52.212-2 Evaluation -- Commercial Items and award will be made to the lowest priced quotation that meets the physical, functional, and performance criteria, FAR 52.212-3 Offeror Representations and Certifications - Commercial Products and Commercial Services (DEVIATION 2023-O0002) FAR 52.212-4 Contract Terms and Conditions – Commercial Items FAR 52.219-1 Small Business Program Representations (DEVIATION 2023-O0002) FAR 52.219-6 Notice of Total Small Business Set-Aside.

FAR 52.219-8 Utilization of Small Business Concerns, FAR 52.232-18 Availability of Funds FAR 52.232-39 Unenforceability of Unauthorized Obligations, FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors, FAR 52.233-3 Protest After Award, FAR 52.233-4 Applicable Law for Breach of Contract Claim, FAR 52.252-2 Clauses Incorporated by Reference, FAR 52.252-6 Authorized Deviations in Clauses (if Deviation), FAR 52.209-6 Protecting the Government's Interest When Subcontracting with Contractor Debarred, Suspended, or Proposed for Debarment.

FAR 52.222-36 Equal Opportunity for Workers with Disabilities, DFARS 252.203-7000 Requirements Relating to Compensation for Former DoD Officials, DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials, DFARS 252.204-7008 (Dev 2016-O0001) Compliance with Safeguarding Covered Defense Information Controls, DFARS 252.204-7012 (Dev 2016-O0001) Safeguarding of Unclassified Controlled Technical Information, DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors, DFARS 252.204-7016 - Covered Defense Telecommunications Equipment or Services—Representation, DFARS 252.204-7017 - Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation DFARS 252.204-7018 - Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services DFARS 252.204-7024, Notice on the Use of the Supplier Performance Risk System DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations DFARS 252.225-7001 Buy American and Balance of Payments Program, DFARS 252.225-7052, Restriction on Acquisition of Certain Magnets, Tantalum, and Tungsten DFARS 252.225-7055, Representation Regarding Business Operations with the Maduro Regime, DFARS 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime DFARS 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region—Representation

DFARS 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region DFARS 252.232-7003 Electronic Submission of Payment Requests and receiving reports, DFARS 252.232-7006 Wide Area Workflow Payment Instructions, DFARS 252.232-7010 Levies on Contract Payments, DFARS 252.239-7098, Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites—Representation (DEVIATION 2021- O0003) DFARS 252.244-7000 Subcontracts for Commercial Items, DFARS 252.247-7023 Transportation of Supplies by Sea, DFARS 252.225-7036 Buy American-Free Trade Agreements-Balance of Payments Program Full Text:

FAR 52.219-14 Limitations on Subcontracting, (DEVIATION 2021-O0008)

LIMITATIONS ON SUBCONTRACTING (FEB 2023) (DEVIATION 2021-O0008)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) codes the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are—

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are—

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business unless the concern waived the evaluation preference small business (d)Independent contractors an independent contractor shall be considered a subcontractor e Limitations on contracting By Submission of an offer and execution of the contract Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding certain other direct costs and certain work performed outside the United States (see paragraph (e)(1)(i)), to subcontractors that are not similarly situated entities.

Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. The following services may be excluded from the 50 percent limitation:

(i) Other direct costs, to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service. Examples include airline travel, work performed by a transportation or disposal entity under a contract assigned to the environmental remediation NAICS code 562910), cloud computing services, or mass media purchases.

(ii) Work performed outside the United States on awards made pursuant to the Foreign Assistance Act of 1961, or work performed outside the United States required to be performed by a local contractor.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(3) General construction will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f)The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause

_X_ By the end of the base term of the contract and then by the end of each subsequent option period; or

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

End of Clause

The following provisions are incorporated into this solicitation by full text. The full text can be found at www.acquisition.gov (All Representations and Certifications shall be completed within contractor’s Systems for Award Management (SAM) profile on www.sam.gov.)

10. Submission requirements. Contractor shall complete and submit the Contractor Information Table and Pricing Table as their official quote. If the contractor submits additional quote documents the Contractor Information Table and Pricing Table shall still be completed and submitted with their other documents.

Contact the following individual with any questions:

Carlos Castillo, Contract Specialist Telephone: 720-250-4033 Email: carlos.a.castillo8.civ@army.mil http://www.acquisition.gov/ http://www.sam.gov/ mailto:carlos.a.castillo8.civ@army.mil

Colorado Army National Guard Lodging Rooms

Request for Quote (RFQ) W912LC-26-Q-0020

Contractor shall complete the Contact Information Table and the Pricing Table and include this page as their official quotation. If the contractor submits additional quote documents, Contractor Information Table and Pricing Table shall still be completed and submitted with their other documents.

CONTACT INFORMATION TABLE

Company Name:

Point of Contact (POC) Name:

POC Phone:

POC Email:

CAGE Code:

SAM Unique Entity ID:

Tax ID Number:

Prompt Payment Discount Terms (Net 30 unless otherwise noted)

Business Size/Socio-economic Group(s) (Must correspond with FAR 52.212-3 representations and certifications completed within SAM)

Specify the name and location of hotel/conference center Name of the dedicated individual who will be onsite on behalf of the prime contractor – See SOW page 3

Pricing Table D Co 3-140th

Dates: 05/28/2026 to 06/10/2026

Location Anchorage, Alaska Total of Nights: 13 nights

Number of personnel: 35 personnel Total number of rooms needed per night: 18 rooms

CLIN 0001: Hotel Rooms: 18 per night for 13 nights=234 each - Unit Price $________ Total $________