Combined Synopsis Solicitation W9124J25QRSGE Radiology Gen Ed.pdf

Combined Synopsis/Solicitation U.S. Army Medical Center of

Excellence Radiology Specialists Gen

Education Instruction

W9124J-25-Q-RSGE

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

2. The combined synopsis/solicitation number is W9124J-25-Q-RSGE. This solicitation is issued as a Request for Quote (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, effective 07 August 2025. Please reference https://www.acquisition.gov/ for clauses and provisions incorporated by reference.

4. This requirement will be solicited utilizing full and open competition and will be fulfilled in accordance with FAR Parts 12 and 13. The North American Industry Classification System (NAICS) code is 611710 (Educational Support Services).

5. A list of contract line-item numbers and items are included in CLIN Schedule (See

Attachment 02).

a. NOTICE TO OFFERORS: Offerors shall complete the CLIN Schedule and the Pricing Breakdown (Attachment 02) herein of the Combined Synopsis/Solicitation.

b. Offerors shall include unit prices and extensions for all CLINs. Unit prices shall be displayed with no more than two (2) decimal places.

c. Offerors shall include Unique Entity ID, CAGE, and Federal Tax Identification numbers. In addition, Offeror’s shall include email addresses and phone number for point of contact.

6. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services necessary to perform the instruction required as defined in this Performance Work Statement (PWS) detailed in the Performance Work Statement (See Attachment 01). Special Contract Instructions are as follows:

• The instruction must be provided by an accredited institution for 12 cohorts per year monthly. Approximately 3.5 weeks of each month will be dedicated to providing the instruction needed for the six (6) credit hours. Twice per year there will be an overlap where 2 cohorts will overlap for approximately one (1) week.

http://www.acquisition.gov/

• Contract Type: Firm Fixed Price (FFP).

• Each cohort will contain between 10-20 Army students. These students will need to be enrolled into the university/college within three (3) business days of arrival to Joint Base San Antonio – Fort Sam Houston (JBSA FSH).

This shall be accomplished prior to the start of the Gen Ed classes.

• Instruction may be provided 100% in person or in a blended learning environment. However, no more than 60% of the instructions may be provided remotely/online. In person instruction will be conducted in a classroom on JBSA FSH between the hours of 0800 and 1530.

• This contract will be solely awarded and administered by the Mission and Installation Contracting Command-Fort Sam Houston.

7. Dates and place of delivery/performance and acceptance:

• Place of delivery/performance is detailed in PWS (See Attachment 01).

Department of Defense Activity Address Codes (DoDAAC’s) are included in the Provisions and Clauses (See Attachment 03)

• Services will be inspected and accepted at destination by the Government.

• Period of Performance: The period of performance shall include a twelve (12) month Base and two (2) 12-month Option Years. The anticipated start date is on or before 29 September 2025.

8. The provision at FAR 52.212-1, Instructions to Offerors- Commercial, applies to this acquisition. The Addendum to the clause at 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition and is incorporated by Full Text as follows:

ADDENDUM TO FAR CLAUSE 52.212-1—INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

A. General Instructions

1. The selection of a source for award purposes will be conducted utilizing Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR Part 12, “Acquisition of Commercial Items,” in conjunction with FAR 13.5, “Test Program for Certain Commercials Items”, as authorized in FAR 12.203 and supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Offers will be evaluated using the criteria under Addendum to FAR Clause 52.212-2, “Evaluation Factors for Award”. Noncompliance with the RFQ requirements may hamper the Government’s ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the

Offeror's acceptance of the terms and conditions of the RFQ, the Performance Work Statement and the proposed contract type.

3. Instructions outlined in paragraph B below prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

4. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale.

5. All referenced documents for this solicitation are available on sam.gov. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

6. Period for Acceptance of Offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

B. Proposal Preparation Instructions

1. The Offeror’s proposal shall consist of three (3) volumes:

Volume I - General Volume II- Technical Capability Volume III- Price

2. Proposal Format

(a) Offerors shall submit an electronic copy of their proposal via email.

(b) The proposal shall be organized into three (3) volumes. All text shall be single spaced and black font white background. The Black and white requirement does not apply to graphics, photos, Company stationery and logos. Times New Roman or Arial font required. Text shall be a minimum font size of 12 or larger.

Cross references should be utilized to preclude unnecessary duplication of data between sections. Page numbers, headers and footers may be outside the page margins and are not bound by the 12-font size but shall be no smaller than 8-point. Additionally, fonts as small as 8-point can also be used in tables, charts, graphs, and figures as well as used in callout boxes and figure captions but must be easily readable. Each paragraph shall be separated by at least one blank line. All text pages shall be oriented in portrait. Landscape orientation is acceptable for tables and/or charts if required to properly present the information. Margins shall be at least 1 inch on the top and bottom and ¾ inch on the sides. The Offeror shall number each page. In the event the Offeror creates an ambiguity in their numbering, the Government may exercise its own discretion in counting pages. The proposal shall not exceed the following page limits:

Volume I General: No Page Limit Volume II - Technical Capability: 20 pages (excluding resumes) Volume III- Price: No Limit

(c) Proposal Limitation. If the page limits are exceeded, the pages in excess of the limit shall not be evaluated. The Government will not accept any changes to the offeror’s proposal after the closing date of the solicitation.

(d) Page limits include all appendices, charts, graphs, diagrams, tables, photographs, drawings, and other information provided in the proposal.

(e) Page Limit does not include covers for volumes, table of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(f) What counts as a page? A page shall be an 8 ½” X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages.

Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper.

Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side.

The Offeror shall number each page in order to eliminate any confusion. In the event offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(g) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections

(h) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content:

(a) Volume I – General. Offerors are required to include all Representation, Certifications, and Other Statements of Offerors. All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any Contracting Officer approved exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Solicitation, Offer and Award - The offeror shall acknowledge any amendments to the RFQ in accordance with the instructions at time of release. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB C, Section K (Representation, Certifications, and Other Statements of

Offerors) – The offeror shall Complete all required representation and certifications.

The Offeror shall ensure that these provisions are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

TAB D, In the event the Offeror is a joint venture, the Offeror shall provide a copy of the Joint Venture Agreement (JVA) signed by all partners. The JVA shall specify the rights and responsibilities of each partner and shall identify the managing partner. In addition, the Offeror shall provide a summary narrative that specifically delineates what each partner will do in regard to performing the contract. The responsibilities of the managing partner are significantly more important than the responsibilities of all other partners combined.

(b) Volume II—Technical Capability Volume:

(1) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal.

Legibility, clarity and coherence are very important. Your responses will be evaluated against the factors and subfactors detailed in the Addendum to FAR Clause 52.212-2, “Evaluation Factors for Award.” The proposal should not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal. Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

(2) The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement and the evaluation criteria for award set forth in Addendum to FAR Clause 52.212-2, “Evaluation Factors for Award.” of this solicitation.

The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the offeror’s technical competence and ability to comply with the contract task requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology used for accomplishing the PWS tasks. The Offeror’s technical approach shall also concisely and clearly address the Offeror’s approach to plan, organize, control and provide deliverables on time.

(3) Any assumptions, exceptions or deviations must be addressed and communicated to the Contracting Officer no later than instructed above. The volume shall be organized according to the following general outline:

-Table of Contents -List of Tables and Drawings -Cross Reference Matrix (if any) -Technical Volume

(c) Past Performance - The offeror shall not submit Past Performance information.

The Government reserves the right to use past performance information obtained from sources other than those identified by the offeror such as the Contractor Performance Assessment Reporting System (CPARS) or similar systems. The past performance areas of evaluation may include Quality of Product/Service, Schedule, Cost Control, Business Relations, Management of Key Personnel or other documented areas.

(d) Volume III –Price (Factor 3) Price will not be scored or rated. The offeror shall fill out the Pricing Schedule (See Attachment 02). Offerors must ensure that no pricing information is displayed in the Technical Volume; however, this restriction does not preclude the Offeror from describing staffing levels relevant to the Offeror’s proposal.

Submit Excel spreadsheet with the breakdown of burden hourly rates such as hourly rate/ labor hours/fringe benefits/ G&A/ OH/ profit.

All Excel formulas lookup tables and links should be intact, and no links should exist to files not included with the submission. Excel workbooks shall not contain hidden spreadsheets. Offerors shall perform a virus check prior to proposal submittal. PDF or flat files will not be considered adequate. Offerors are not required to but are encouraged to include a narrative explaining your proposal price.

(End of Addendum to 52.212-1)

9. The provision at 52.212-2 Evaluation – Commercial Items, applies to this acquisition. The

Addendum to the clause at 52.212-2 Evaluation –Commercial Items for instructions applies to this acquisition as detailed below:

ADDENDUM TO FAR CLAUSE 52.212-2, EVALUATION-COMMERICAL ITEM

a. Basis for Award

1. The selection of a source for award purposes will be conducted utilizing Lowest Price

Technically Acceptable source selection procedures in accordance with FAR Part 12, “Acquisition of Commercial Items,” as authorized in FAR 12.203 and FAR 13.5, “Simplified Procedures for Certain Commercial Items,” as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). The Government intends to make a single award as a result of the solicitation to the offeror who is deemed responsible in accordance with the FAR, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required FAR 52.212-1, Instructions to Offerors—Commercial Item and is judged the best value to the Government.

2. The Government will evaluate proposed prices for reasonableness utilizing price analysist techniques under FAR 13.106-3(a).

b. Award for All of the Work: The Government intends to award a Firm-Fixed Price

Contract as a result of this RFQ. Offers received for less than the stated number of items listed in Attachment 02_CLIN Structure will be considered ineligible for award.

c. Discussions. As set forth in FAR 52.212-1, the Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

d. Evaluation Criteria:

1. Evaluation criteria. The proposals will be evaluated under three (3) factors: Technical

Capability, Past Performance and Price. The Technical Capability Factor includes three

(3) Subfactors.

Factor 1: Technical Capability:

a. Factor 1: Technical Capability. The Offeror’s Mission Capability will be evaluated to provide an assessment of the Offeror’s capability, technical knowledge and understanding to satisfy the Government’s minimum requirements. The subfactors under factor will be evaluated as follows:

b. Subfactor 1. Proposed plan to provide the six General Education credit hours.

The Government will evaluate the Offeror’s demonstrated ability to provide instruction that results in the award of three (3) credit hours of written communication and three (3) credit hours of oral communication at the undergraduate level. This instruction must be provided for 12 cohorts per year consisting of 10-20 students on a schedule provided by the Government. Up to 3.5 weeks per month may be utilized for this instruction. The instruction may be 100% in person or blended but no more than 40% of the instruction may be provided via remote or distance learning.

c. Subfactor 2. Proposed staffing plan. The Government will evaluate the proposed staffing plan to ensure that it clearly depicts the qualifications/experience of proposed key personnel for each position to ensure the reliable performance of services to meet the requirements specified in the PWS. The government will evaluate how the contractor validated the qualification/experience of all personnel proposed and ensure it is in accordance with the PWS

d. Subfactor 3. Enrollment and Transcript processes. The Government will evaluate the Offeror’s demonstrated process for successful enrollment of students into the university/college within 3 business days of arrival to Joint Base San Antonio – Fort Sam Houston (JBSA FSH). This must be accomplished prior to the start of the Gen Ed classes. Upon completion of course the contractor must be able to provide official transcripts to the government for all students within 7 business days of completion of the courses

Rating Details. The Technical Capability Factor will receive one of the adjectival ratings that follow. To be considered for award, Offerors must receive an “Acceptable” rating in every non-price subfactor. A rating of Unacceptable for any subfactor will result in a rating of Unacceptable for the Mission Capability Factor. A determination will be rendered as to whether the technical proposal is evaluated as “Acceptable” or “Unacceptable” as follows:

Technical Acceptable/Unacceptable Ratings

Adjectival Rating

Description

Acceptable Proposal meets the requirements of the Solicitation.

Unacceptable Proposal does not meet the requirements of the Solicitation.

3. Factor 2 - Past Performance. Past Performance will be evaluated based on information obtained using internal systems. Offeror is not required to submit Past Performance information. The Government will use information obtained using other sources, such as CPARS or similar systems.

Rating Details: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered acceptable. A determination will be rendered as to whether an offeror’s past performance is evaluated as “Acceptable” or “Unacceptable” as follows:

Past Performance Acceptable/Unacceptable Ratings

Adjectival Rating D Description

Ac Acceptable B Based on the offeror’s performance record, the Government has a reasonable ex expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown (see note above).

Un Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

4. Factor 3 – Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3(a). Through these techniques the Government will determine whether prices are reasonable, complete and balanced. The offeror’s total proposed price will be evaluated for reasonableness, completeness and balance.

a. Reasonableness – A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

The existence of adequate price competition is expected to support a determination of reasonableness. Other price analysis techniques in accordance with FAR 13.106(a) may be used to further validate price reasonableness.

b. Completeness/Accuracy. The offeror’s proposal is in compliance with the Price Volume instructions in the Solicitation.

c. Balanced Pricing – Offerors are cautioned against submitting an offer that contains unbalanced pricing.

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items (including all ordering periods) is significantly overstated or understated as indicated by the application of cost or price analysis techniques. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

Offerors are not required to but are encouraged to include a narrative explaining proposed price.

(End of Addendum To 52.212-2)

10. Offerors must include a completed copy of the provision at 52.212-3, Offeror

Representations and Certifications— Commercial Products and Commercial Services, with its offer (See Attachment 03 Clauses and Provisions).

11. The clause at 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition. (See Attachment 03 Clauses and Provisions).

12. The clause at 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executive Orders— Commercial Items, applies to this acquisition (See Attachment 03 Clauses and Provisions).

13. Additional contract requirements or terms and conditions determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices can be found in Attachment 03, Clauses and Provisions.

14. DPAS Rating: N/A

15. Proposals in response to this solicitation are due not later than 12:00 PM (noon) Central DAYLIGHT TIME (CDT) on Friday 12 Sep 2025. Proposals received after the due date will be considered untimely and will not be evaluated for award.

16. Proposals in response to this solicitation shall be submitted via email to the following points of contact:

CONTRACT SPECIALIST: Tanisha Bush, e-mail: tanisha..a.bush.civ@army.mil CONTRACING OFFICER: Angelic Hatcher, e-mail: angelic.m.hatcher.civ@army.mil

17. The deadline for the submittal of all Questions/Comments/Exceptions is 12:00 P.M. (noon) CDT on Friday, 22 Aug 2025.

18. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors found in the Addendum to FAR Clause 52.212-2 Evaluation Factors for Award. Failure to meet any requirement in this solicitation may result in an offer being ineligible for award. Any assumption, exceptions, or deviations must be addressed and communicated to the Contracting Officer prior to the closing date of the RFQ. If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable exception(s) with a complete explanation of why the exception was taken, mailto:tanisha..a.bush.civ@army.mil mailto:angelic.m.hatcher.civ@army.mil what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception without prior approval from the Contracting Officer may render the offer ineligible for award. All exception(s) shall be submitted electronically in the format below.

Table 1 – Solicitation Exceptions

Solicitation Document Page/ Paragraph Requirement/ Portion Rationale & Impact

Section B, PWS/SOO/SOW, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken.

Describe the rationale and impact of the exception.