Combined-Synopsis-Solicitation-W911RQ23Q0003.docx

COMBINED SYNOPSIS/SOLICITATION FOR

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

W911RQ-23-Q-0003

Directorate for Quality, Quality Assurance Division Red River Army Depot

I. General Information

B. Contracting Office Address Red River Army Depot Directorate for Contracting 100 James Carlow Drive BLD 735 Texarkana, TX 75501-5000 Lead Contract Specialist: Jason Boyd jason.w.boyd19.civ@army.mil C. Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

D. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-03 Effective 26 May 2023.

E. The provision at FAR 52.212-1 Instructions to Offerors-Commercial, applies to this acquisition. The associated North American Industrial Classification System (NAICS) code for this procurement is 332510, with a small business size standard of 750 employees. This solicitation will result in one (1) award.

F. BASIS FOR AWARD: SEE PROVISION AT FAR 52.212-2 below.

G. SUBMISSION OF QUESTIONS: Any questions regarding this Request for Quote (RFQ) must be received by June 6, 2023 at 1400 hrs. (2:00 PM CST). Questions shall be submitted by email to contract specialist at jason.w.boyd19.civ@army.mil. Responses to questions are not considered changes to the RFQ as the only way the RFQ can be modified is through an amendment that will be issued. Oral explanations or instructions given before the award of a contract will not be binding. Upon receipt of questions, the Government will provide answers to all questions by email. Contractors will be notified if an extension is needed to respond to the questions submitted.

H. SUBMISSION DUE DATE: All Quotes are due by Wednesday, 07 June 2023 at 1500hrs (3:00 PM Central Standard Time). All responses received within this time frame will be considered by the government. Responses shall be submitted electronically to jason.w.boyd19.civ@army.mil concerning this acquisition. Offeror must be registered in System for Award Management (SAM) prior to receiving an award. Refer to website https://www.sam.gov/portal/public/SAM/.

II. Requirement

A. The Directorate for Quality, Quality Assurance Division Red River Army Depot in Texarkana, Texas has a requirement for the following:

The contractor is to provide one (1) each Ozone Generator and Monitor System, to include Installation, Startup Training, and Travel.

CLIN 0001 Ozone Generator and Monitor System Total Dollars: $___________ Quantity: 1 each

CLIN 0002 Installation, Startup Training, and Travel Total Dollars: $___________ Quantity: 1 each

B. Delivery and Acceptance:

FOB Destination-Texarkana, TX

C. This acquisition is unrated under the Defense Priorities and Allocations System (DPAS).

D. All interested companies must provide quotation(s) for the following:

Purchase Description For Ozone Generator and Monitor System

This equipment will be used in a heavy industrialized environment.

General Description: Ozone Generator and Monitor System with the following minimum requirements:

CLIN 0001

CLIN 0002

III. Provisions and Clauses

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (MAR 2023). This solicitation will result in only one (1) award.

2. FAR 52.212-3, “Offeror Representations and Certifications–Commercial Products and Commercial Services” (DEC 2022)

Offerors must complete annual representations and certifications online in the System for Award Management in accordance with FAR 52.212-3, “Offeror Representations and Certifications–Commercial Products and Commercial Services.”

The following contract clauses apply to this acquisition:

1. FAR 52.203-19, “Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements” (JAN 2017)

2. FAR 52.204-9, “Personal Identity Verification of Contractor Personnel” (JAN 2011)

3. FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

4. FAR 52.204-19, “Incorporation by Reference Representations and Certifications.” (DEC 2014)

5. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (DEC 2022)

6. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders–Commercial Products and Commercial Services” (MAR 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

a. Subparagraph (b)(4), 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

b. Subparagraph (b)(8), 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

c. Subparagraph (b)(14), 52.219-6, Notice of Total Small Business Set-Aside (DEVIATION 2020-O0008) (15 U.S.C. 644).

d. Subparagraph (b)(22)(ii), 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) (15 U.S.C. 632(a)(2))

e. Subparagraph (b)(27), 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

f. Subparagraph (b)(28), 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Dec 2022) (E.O.13126).

g. Subparagraph (b)(29), 52.222-21, Prohibition of Segregated Facilities (APR 2015).

h. Subparagraph (b)(30), 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

i. Subparagraph (b)(31), 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

j. Subparagraph (b)(32), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

k. Subparagraph (b)(33), 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

l. Subparagraph (b)(35), 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627).

m. Subparagraph (b)(44), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O.13513).

n. Subparagraph (b)(51), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

o. Subparagraph (b)(58), 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).

p. Subparagraph (c)(1), 52.222-41, Service Contract Labor Standards (AUG 2018)(41 U.S.C. chapter 67)

7. DFARS 252.204-7006, “Billing Instructions” (OCT 2005)

8. DFARS 252.204-7012, “Safeguarding Covered Defense Information and Cyber Incident Reporting” (JAN 2023)

9. DFARS 252.204-7015, “Notice of Authorized Disclosure of Information for Litigation Support” (JAN 2023)

10. DFARS 252.225-7048, “Export-Controlled Items” (JUN 2013)

11. DFARS 252.232-7003, “Electronic Submission of Payment Requests and Receiving Reports” (DEC 2018)

12. DFARS 252.232.7010, “Levies on Contract Payments” (DEC 2006)

13. DFARS 252.243-7001, “Pricing of Contract Modifications” (DEC 1991)

14. DFARS 252.247-7023, “Transportation of Supplies by Sea (JAN 2023)

PROVISIONS INCORPORATED BY FULL TEXT:

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(a) Evaluation of quotations or offers. Evaluation procedures at FAR 13 will be used to evaluate all offers received in response to this solicitation. The Government may award to other than the lowest offer.

(b) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical Capability. Technical capability of the services offered to meet the Government requirements per Performance Work Statement. Offers’ technical description of the services being offered shall be in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, technical features similar to Performance Work Statement, warranty provisions, or other documents.

(ii) Price. Price will be evaluated to determine if the offeror quoted is fair, reasonable, and balanced. The Government may determine that an offer is unacceptable if prices are significantly unbalanced. Unrealistically low quoted prices, initially or subsequently, may be grounds for rejection for this solicitation.

(iii) Past Performance. Past performance will be evaluated to determine the confidence in the offeror’s ability to successfully accomplish the requirements of this solicitation based on the offeror’s demonstrated present and past work record. The Government will evaluate the offerors’ demonstrated record of contract compliance in supplying products and services that meet users’ needs, including cost and delivery schedule.

There will not be an adjectival rating assigned to each factor.

(b) Options. Deleted.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

CLAUSES INCORPORATED BY FULL TEXT:

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

Combo/Invoice

(2) Inspection/acceptance location. The contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(6) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Contract Specialist: jason.w.boyd19.civ@army.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

__Not Applicable___________________________________________________

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

IV. LOCAL NARRATIVE

1. Electronic Contracting

(a) All Army Contracting Command – Detroit Arsenal solicitations will be publicized on the System for Award Management website (https://www.sam.gov). Any additional attachments, including Technical Data Packages (TDPs) when available electronically, will be separate attachments or links embedded in the solicitation.

(b) Unless directed to do otherwise in this solicitation, offerors shall follow the instructions in paragraph (c) below.

(c) With the recent transition from www.FBO.gov to www.beta.sam.gov and then to www.sam.gov, the www.sam.gov site has been experiencing a number of issues. Interested Offerors shall submit a proposal via email to the Contracting Officer (jason.w.boyd19.civ@army.mil) with the subject header: Proposal Submission – W911RQ-23-Q-0003 (company name). Once a proposal is received, the Contract Specialist/Contracting Officer will reply with the respective Offeror stating receipt of proposal submission.

(1) Maximum size of each e-mail shall be 10 megabytes. You may use multiple e-mail messages for each bid/submission, however, you must annotate the subject lines as described above for each message, and number them in this manner: “Message 1 of 3, 2 of 3, 3 of 3”. Bids can be submitted can be submitted using any of the following electronic formats:

(2) Microsoft Office Products; Word, Excel, or PowerPoint. Spreadsheets must be sent in a format that includes all formulate macro and format information. Print image is not acceptable.

(3) Files in Adobe PDF (Portable Document Format). Scanners should be set to 300 dots per inch.

(4) Files in HTML (Hypertext Markup Language). HTML documents must not contain active links to live Internet sites or pages. All linked information must be contained within your electronic bid/offer and be accessible offline.

(5) Other electronic formats are not acceptable.

Ensure that filenames of attachments DO NOT contain spaces to limit virus scanners rejecting the email as unscannable.

(d) Please pay close attention to the Issued By block location on the cover page of the solicitation for closing date and time. The closing date and time is based on the local time of the listed location of the Issued By office. In accordance with FAR 15.208(a), offerors are responsible for submitting proposals, and any revisions, and modifications, so as to be received by the Government office designated in the solicitation by the time specified.

(e) It is the responsibility of the Offeror to ensure the proposal/quote is received by the date and time specified on the cover page of this solicitation. In accordance with FAR 15.208, if the proposal/quote was not received at the initial point of entry to the Government infrastructure (in this case, received through SAM) by the exact date and time specified on the cover page of this solicitation, it will be determined late. Proposal/quote is defined to mean ALL volumes or parts required in the solicitation are included in the electronic submission.

Note: There is no "expected" or "target" length of time for proposal submission; size and content may be factors, therefore offerors are strongly cautioned when submitting proposals to allow adequate time for submission.

(f) Solicitations may remain posted on www.Sam.gov after the solicitation closing date. If the response deadline has passed for the solicitation, vendors will no longer be able to submit electronic responses.

(g) Any award issued as a result of this solicitation will be distributed electronically. In the event of a FOIA request for a copy of any award issued as a result of this solicitation, or any subsequent modifications to the contract, the contract and modifications will be released, including the awarded unit price. This is the notice required by Executive Order 12600 (June 23, 1987) of the Government’s intention to release unit prices in response to any request under the Freedom of Information Act (FOIA), 5 USC 552. Unit price is defined as the contract price per unit or item purchased as it appears in Section B of the contract and is NOT referring to nor does it include Cost or Pricing data/information. If an Offeror objects to such release in the base contract or contract modifications, the Offeror must notify the contracting officer in writing prior to the closing date identified in this solicitation and include the rationale for the objection consistent with the provisions of FOIA. A release determination will be made based on rationale given.

(h) Questions pertaining to this solicitation should be directed to the Contract Specialist identified on the cover page of this solicitation. For technical assistance in doing business with the Government, and doing business electronically, please visit the Procurement Technical Assistance Center (PTAC) website at http://www.aptac-us.org/ to locate a regional center.

2. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES

a. The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9 “Personal Identity Verification of Contractor Personnel”) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

b. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05, The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of six (6) months or more. At the discretion of the sponsoring activity, an initial CAC may be issued on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personal Management.

c. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards, and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures elsewhere in Section C titled as paragraph - Access to the Detroit Arsenal; Identifying Contractor Employees; Non-disclosure Statement; for OCONUS locations, refer to the Status of Forces Agreement and other theater regulations.

(End of Clause)

3. NOTICE OF ELEVATED THREAT LEVEL FORCE PROTECTION CONDITION (FPCON)

Contractor is hereby notified that there is a potential impact on contractor performance on during increased FPCON during periods of increased threat. During FPCONs Charlie and Delta, services may be discontinued / postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower.

4. NOTICE OF RANDOM ANTITERRORISM MEASURES PROGRAM (RAMP)

In accordance with AR 525-13, Contractor personnel working on an Army installation, arsenal, base or other DoD facility (owned or leased by DoD/Department of the Army), are subject to participation in Installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc).

5. CONTRACTOR RESPONSIBILITY AND ELIGIBILITY FOR AWARD

(a) The Government may award up to -1- contracts to the offerors that:

(1) Submit the lowest evaluated offer if award is based on price only, or the offer that provides the best value to the Government if factors in addition to price are identified elsewhere in this solicitation,

(2) Submit a bid or proposal that meets all the material requirements of this solicitation, and

(3) Meet all the responsibility criteria at FAR 9.104.

(b) To make sure that an offeror meets the responsibility criteria at FAR 9.104 the Government may:

(1) Arrange a visit to the offeror’s plant and perform a preaward survey;

(2) Ask the offeror to provide financial, technical, production, or managerial background information.

(c) If the offeror does not provide the Government with the data requested within 7 days from the date the requested is received, or if the offeror refuses to have an onsite visit to the offeror’s facility, the Government may determine the offeror to be nonresponsible.

(d) If the Government visits the offeror’s facility, please make sure that current certified financial statements and other data relevant to the bid or proposal available for Government personnel to review.

6. ANTI-TERRORISM (AT) LEVEL I TRAINING REQUIREMENT

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within [XX]*** calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each contractor employee and subcontractor employee requiring access to Army installations, facilities, or controlled access areas to the COR (or to the contracting officer, if a COR is not assigned) within [XX]*** calendar days after completion of training. AT Level I awareness training is available at https://jkodirect.jten.mil Course #JS-US007-14.

7. ALL OR NONE-COMMERCIAL ITEM ACQUISITION

(a) This provision serves as an addendum that modifies paragraph (h) of FAR 52.212-1, entitled INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS. Paragraph (h) is modified to say that the proposal or quote must offer to provide the total quantity of the items in this solicitation.

(b) Only one award will be made as a result of this solicitation. Offers submitted for less than the total quantities of all the items in this solicitation will NOT be considered for award.

8. HQ-AMC LEVEL PROTEST PROCEDURES

Complete AMC Protest Procedures can be found at: http://www.amc.army.mil/Connect/Legal-Resources/

An agency protest may be filed with either the contracting officer or to HQAMC but not both following the procedures listed on the website above.

All quoters must submit the following:

1. One (1) completed copy of this combined Synopsis/Solicitation

2. A Capabilities Statement identifying prior DOD experience.

All quotations must be emailed to POC listed down below.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter must list exception(s) and rationale for the exception(s). Quotations that reject the terms and conditions of the solicitation may be excluded from consideration.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the lead contract specialist, Jason Boyd, jason.w.boyd19.civ@army.mil.

Point of Contact Jason Boyd-Lead Contract Specialist

(571) 588-1502 jason.w.boyd19.civ@army.mil