Combined Synopsis Solicitation v4.docx

(i) This is a combined synopsis/solicitation for commercial items prepared for the purchase of backup care services in support of the SEC Headquarters and Regional Offices, in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice and the Statement of Work (Attachment 1). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation Number 50310223Q0033 is issued as a Request for Quote (RFQ).

(iii) The solicitation and incorporated provisions and clauses are those in effect through FAC 2023-02 effective March 16, 2023.

(iv) Solicitation Number 50310223Q0033 is an unrestricted procurement. The NAICS code for this procurement is 624410, Child Day Care Services, Size Standard $7.5 Million.

(v) This combined synopsis/solicitation contains the five (5) ordering periods:

00002 Ordering Period Two (2) – (Contract Year 2) Back-up Child & Elder Care.

Provide back-up child and elder care in accordance with the Statement of Work.

Date of ordering period through twelve (12) months.

00003 Ordering Period Three (3) – (Contract Year 3) Back-up Child & Elder Care.

Provide back-up child and elder care in accordance with the Statement of Work.

Date of ordering period through twelve (12) months.

00005 Ordering Period Five (5) – (Contract Year 5) Back-up Child & Elder Care.

Provide back-up child and elder care in accordance with the Statement of Work.

Date of ordering period through twelve (12) months.

(vi) Description of requirements for items to be acquired.

The U.S. Securities and Exchange Commission (SEC) intends to award a single-award non-personal services Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide backup care services in support of the SEC Headquarters in Washington D.C. and eleven (11) Regional Offices. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

Quoters shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete and deliver the services as defined in accordance with Attachment 1, Statement of Work.

(vii) The anticipated period of performance shall be up to five (5) year ordering periods.

The anticipated date of contract award is August 1, 2023.

(viii) FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (MAR 2023) applies to this acquisition. Quoters may obtain full text versions of these clauses electronically at http://acquisition.gov/browse/far.

(ix) The provision at FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021), applies to this acquisition as follows:

Addendum to 52.212-2 Evaluation - Evaluation—Commercial Products and Commercial Services (Nov 2021).

a. The Government will award a contract resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. This is a Tradeoff between Price and Non-Price Factor Procurement.

The Government will only evaluate quotes that can satisfactorily demonstrate the ability to provide access to a comprehensive network of licensed and qualified child care centers and in-home providers in close proximity to all SEC offices. Close proximity is defined as within a 25 mile radius. Quoters that do not meet this criteria will not be considered for evaluation. A statement demonstrating this Go / No-Go requirement shall be included in the cover page of the Technical Quote.

Comparative Analysis: Following the receipt of responses to the request for quote, the Government will perform a comparative analysis (comparing quoters’ responses to one another) to select the quote that is best suited to fulfill the requirements, based on the quoters’ responses to the factors outlined in this solicitation and their relative importance. It is anticipated that the contract award will be made to the responsible quoter submitting an overall quote that is determined to be most advantageous to the Government, price and non-price factors considered.

The following factors, in descending order, shall be used to evaluate quotes:

1. Technical Approach and Understanding

2. Past Performance

3. Price

Technical Approach and Understanding will be accorded more weight than Past Performance. Technical Approach and Understanding and Past Performance, when combined, are significantly more important than price. As the technical quotes become more equal, price becomes more important in making the award determination. In the event that two or more quotes are determined not to have any substantial technical differences, i.e., are technically equivalent, award may be made to the lower priced quote. It should be noted that award may be made to other than the lowest priced quote if the Government determines that a price premium is warranted due to technical merit. The Government may also award to other than the highest technically rated quotation, if the Government determines that a price premium is not warranted.

The Quoter’s technical quote (Volume 1) must demonstrate the firm’s capability to perform the requirements outlined in the Statement of Work (SOW). Quoters shall provide a technical quote that includes the following two (2) general areas/factors: Factor 1, Technical Approach and Understanding and Factor 2, Past Performance.

Technical Approach and Understanding: The Quoter’s technical approach shall describe how the firm addresses specifications and government requirements as listed in the Statement of Work. The Quoter’s technical approach shall clearly describe and address the Quoter’s understanding of the desired outcomes contained in the SOW. Statements such as “the Quoter understands” or “the Quoter will comply” and statements that paraphrase the SOW or other contract requirements are inadequate. Specifically the contractor shall address how it intends to accomplish the following:

· Provide a 24 hour centralized (online and telephonic) registration, referral and placement process for employees to access and utilize services of licensed and qualified child care centers and in-home providers for child, “mildly-ill” child, and elder care.

· Provide SEC employees access to a comprehensive network of licensed and qualified child care centers and in-home providers in close proximity to the SEC offices (See Appendix A).

· Minimize employee lost work hours due to scheduled and unscheduled breakdowns in regular family care.

· Minimize the number of turnaways due to backup care monthly capacities being met.

· Produce reports to measure improved employee attendance and performance due to reduced need for taking time off for unexpected family care situations.

Evaluation of technical approach and understanding will be based on the degree to which the quoter effectively demonstrates a knowledge, understanding, and technical ability to successfully meet the government’s requirements.

Past Performance: The Government will evaluate relevant past performance of each Quoter. The Quoter shall identify three (3) contracts/task orders with the Federal Government or Industry that demonstrate recent and relevant past performance. Recent is defined as within the last three (3) years. Relevant is defined as work similar in complexity and magnitude to the work identified in the SOW. Please include the following information:

· Project Title

· Description of the Project

· Contract/Task Order Number

· Contract/Task Order Amount

· Government Agency/Organization

· COR’s name, address, phone number and email address

· Contracting Officer’s name, address, telephone number and email address

· Current status (e.g., completed and/or in progress, start and estimated completion dates)

· Key personnel, if applicable (please identify those individuals who worked on the relevant project and are also proposed for this effort)

· A brief narrative of why your firm believes this reference is relevant to the proposed task

CPARS Assessments are preferred and if a Quoter has three (3) relevant and recent CPARS Assessments then the Quoter does not need to have the Past Performance Questionnaire completed. The Quoter may substitute a completed Past Performance Questionnaire if a CPARS Assessment is not available for the submitted reference. The Government may consider other relevant past performance information obtained from other sources known to the Government. The Quoter must complete the part of the Past Performance Questionnaire (RFQ Attachment 4) and provide it to no more than three (3) references. The references are expected to submit the Past Performance Questionnaire by email to J. Christie Branham at branhamj@sec.gov no later than the closing date/time of the RFQ. It is the responsibility of the Quoter to ensure that the Past Performance Questionnaire is returned to the correct email address no later than the RFQ closing date/time.

Evaluation of past performance will be based on consideration of all relevant facts and circumstances.

Information may be obtained from the Contract Performance Assessment Reporting System (CPARS) and from references listed in the quote, other customers known to the Government, consumer protection organizations, and others who may have useful and relevant information.

In the case of a quote that does not have past contract performance information or with respect to which information on past contract performance is not available, the quote will not be evaluated favorably or unfavorably on the factor of past performance.

VOLUME 1: TECHNICAL QUOTE

Each Quoter shall submit a technical quote separate from the price quote.

The written technical quote submission shall be limited to 8 one-sided pages, excluding cover page, index and cover letters.

VOLUME 2 - PRICE QUOTE:

The anticipated Task Orders will consist of the anticipated number of backup care uses per year (approximately 3,000 uses) which will be billed on a firm-fixed price basis.

For the purposes of the evaluation, the Government will compare contract prices (inclusive of ordering periods) and fixed unit prices as indicated in the Quoter’s Price Quote. Quoters are strongly encouraged to offer discounted pricing from established fixed unit prices. Each Quoter shall submit a price quote separate from the technical quote.

The price quote shall include contract prices (inclusive of ordering periods), and fixed unit prices on an Excel Spreadsheet. See Pricing Schedule – RFQ Attachment 2.

The price quote shall include the following:

a. Contract Price (inclusive of fixed unit price costs for five ordering periods).

b. Completed attached pricing excel spreadsheet. See Pricing Schedule (RFQ Attachment 2).

c. A copy of published commercial prices for items identified in pricing spreadsheet.

d. If applicable, Prime Contractor/Subcontractor Arrangement Supporting Documentation: If subcontracting is proposed, the Government will evaluate the acceptability of any subcontracting as part of its evaluation of price. If a Prime Contractor/Subcontractor Arrangement is contemplated for this requirement, at a minimum the following information must be included in the supporting documentation:

i. A description of the supplies or services to be subcontracted.

ii. Identification of the type of subcontract to be used.

iii. Identification of the proposed subcontractor.

iv. The proposed subcontract price.

v. The subcontractor’s current, complete, and accurate pricing data.

vi. The subcontractor’s Disclosure Statement or Certificate relating to Cost Accounting Standards when such data are required by other provisions of this contract.

vii. A negotiation memorandum reflecting- (a.) The principal elements of the subcontract price negotiations;

(b.) The most significant considerations controlling establishment of initial or revised prices;

(c.) The extent, if any, to which the Contractor did not rely on the subcontractor’s certified cost or pricing data in determining the price objective and in negotiating the final price;

(d.) The reasons for any significant difference between the Contractor’s price objective and the price negotiated; and (e.) A complete explanation of the incentive fee or profit plan when incentives are used. The explanation shall identify each critical performance element, management decisions used to quantify each incentive element, reasons for the incentives, and a summary of all trade-off possibilities considered.

Price Quote: The Government expects to receive price competition through the submission of several price quotes. The Quoter’s proposed pricing will be evaluated against the other quotes received and/or the Independent Government estimates. Quoters shall propose fixed unit prices that are both realistic and reasonable.

A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (DEC 2022), applies to this acquisition. Offerors may obtain full text versions of these clauses electronically at http://www.acquisition.gov.

(xi) FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (DEC 2022), applies to this acquisition. Offerors may obtain full text versions of these clauses electronically at http://www.acquisition.gov.

(xii) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (MAR 2023), applies to this acquisition. Offerors may obtain full text versions of these clauses electronically at http://www.acquisition.gov. A complete list of applicable FAR clauses is located in RFQ Enclosure 3 - Contract Terms and Conditions.

(xiii) Parties responding to this solicitation who believe they can provide backup care services may submit their offer in accordance with their standard commercial practices (e.g., on company letterhead, formal proposal form, etc.) but must include the following information:

1. The Solicitation Number 50310223Q0033;

2. The time and date specified in the solicitation for receipt of quotes (May 18, 2023 at 12:00 PM EST);

3. Unique Entity Identifier (UEI)

4. Contact Name, Email address, and telephone number;

5. Complete business mailing address;

6. Price and any discount terms (Note: Pricing shall be separate from Quoter’s Technical Quote);

7. "Remit to" address, if different than mailing address;

8. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the Quoter shall complete electronically) or indicate that the representations and certifications are available on-line;

9. A copy of System for Award Management (SAM) registration (see https://www.sam.gov/), or indicate that representations and certifications are available on-line in the Reps & Certs section of their System for Award Management (SAM) record available at https://www.sam.gov, or a copy of System for Award Management application;

10. Acknowledgment of Solicitation Amendments, if applicable;

11. A technical description of the services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may also include product literature, or other documents, if necessary;

12. Narrative addressing the capability to provide the required services;

13. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration; and

14. Period for acceptance of quotes. The Quoter agrees to hold the prices in its quote firm for 180 calendar days from the date specified for receipt of quotes.

(xiv) Defense Priority and Allocations System (DPAS) is not applicable.

(xv) The due date and time for Quotes is Thursday, May 18, 2023 at 12:00 PM Eastern Time. Quotes shall be delivered via email to J. Christie Branham, branhamj@sec.gov and courtesy copy (cc) to Gabriel Aviles, avilesg@sec.gov.

The Quotes shall consist of three (3) electronic files, Microsoft Word, Adobe PDF, and/or Microsoft Excel type files:

1. Volume 1 – Technical Quote (Microsoft Word or Adobe PDF)

2. Volume 2 – Price Quote (Microsoft Word, Adobe PDF and/or Microsoft Excel)

3. Pricing Schedule – (Microsoft Excel Spreadsheet)

(xvi) All questions concerning this solicitation shall be submitted in writing to J. Christie Branham at branhamj@sec.gov and courtesy copy (cc) Gabriel Aviles at avilesg@sec.gov no later than 12:00 p.m. local time (Eastern), Wednesday, May 10, 2023. Email submission of questions is required. Questions will not be answered orally. Questions submitted after the specified time/date may not be addressed.

RFQ 50310223Q0033 Attachments:

RFQ Attachment 1 – Statement of Work (SOW) RFQ Attachment 2 – Pricing Schedule RFQ Attachment 3 – Contract Terms and Conditions RFQ Attachment 4 – Past Performance Questionnaire RFQ Attachment 5 – IDIQ Task Order Procedures