Combined Synopsis Solicitation T9 2031ZA21Q00143.pdf

REQUEST FOR QUOTE

2031ZA21Q00143

Titrator Excellence T9 with InMotion Pro Autosampler

Table of Contents

Section Title

A Solicitation/contract form

B Supplies or services and prices/costs

C Description/specifications/statement of work

D Packaging and marking

E Inspection and acceptance

F Deliveries or performance

G Contract administration data

H Special contract requirements

I Contract clauses

J Exhibits

K Representations, certifications, and other statements of offerors or respondents

L Instructions, conditions, and notices to offerors or respondents

M Evaluation factors for award

SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

A. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 effective 2 July 2020.

B. This procurement a small business set-aside. The associated NAICS code is 334516 -

Automatic chemical analyzers, laboratory-type, manufacturing

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

SECTION B – PRICING SCHEDULE

Base Period:

CLIN

SUPPLIES/SERVICES

QTY UOM

Unit Price AMOUNT

Titrator Excellence T9 with an

InMotion Pro Autosampler

(brand name or equal);

Price Inclusive of Sub-systems and major components, delivery, installation, acceptance testing, training, and travel

EA

0002 Warranty 1 EA

SECTION C – STATEMENT OF WORK (SOW)

Titrator Excellence T9 with InMotion Pro Autosampler

SECTION I: BACKGROUND

1.1 The Bureau of Engraving and Printing (BEP) is a component of the Department of the

Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products. In support of these operations at BEP’s DC Currency Facility (DCF) located in

Washington, DC, the BEP has a need for a new Titrator Excellence T9 with an InMotion Pro

Autosampler.

1.2 The BEP Office of Quality Operations (OQO) seeks to add to its existing titrator capabilities with a new Titrator Excellence T9 with an InMotion Pro Autosampler that meets or exceeds the specified requirements. The titrator will be used to chemically analyze materials used in currency manufacturing.

SECTION II: SCOPE

2.1 The Contractor shall provide the BEP ECF with a Titrator Excellence T9 and InMotion

Pro Autosampler (Brand Name or Equal) that is new and shall include at a minimum all sub-systems and major components listed in the technical requirements below. Under this requirement, the contractor shall provide the delivery, installation, acceptance, and training of the requirement herein. No prototypes, refurbished, one-of-a-kind, or two-of-a-kind systems will be considered. The system must include the latest and current version of operating and data analysis software.

2.2 The contractor shall provide all labor and materials to deliver and install the systems. The contractor shall be responsible for the performance of all activities and materials to install and make the system ready for operation. The contractor shall provide startup assistance, training, calibration procedure, integration and warranty for this requirement herein. Warranty, calibration and maintenance operating assistance service will be required for two years.

SECTION III: TECHNICAL REQUIREMENTS

PROPER OPERATING CONDITIONS. The operational condition of equipment such that the

Titrator Excellence T9 and Auto Sampler system (Brand Name or Equal) is capable of:

3.1 Operating without any warnings displayed by the software.

3.2 Analyzing at least 10 samples using different methods autonomously without interruption.

3.3 Operating without hoses, pumps, or burettes leaking.

3.4 All electrodes are able to be calibrated to the manufacturer’s specifications.

3.5 Burette operates at 0.2% Error Limit.

3.6 T9 is able to run two titrations simultaneously.

3.7 All necessary components are installed, connected, and able to communicate with the

LabX software.

3.8 Different users are created on the LabX software and different levels of control are able to be assigned to each user.

3.9 Analyzing three replicates of a reference standard for Sodium Hydroxide, Boric Acid, and Sodium Sulfated Castor Oil with the resulting measurements less than 1% relative standard deviation.

3.10 Contractor shall provide standard operating procedures for operation.

3.11 Maintenance and calibration recommendations.

3.12 Contractor shall provide a delivery schedule as part of their initial quote. All parts accessories and instruments shall be delivered at the same time.

3.13 Sub-systems and major components (brand name or equal):

Description Product ID Quantity

Mettler Toledo Titrator

Excellence T9

30252676 1

Mettler Toledo Base InMotion

Pro Autosampler

30094122 1

Rack Kit InMotion Pro 100mL 30094131 1

Titrator Excellence Dosing

Unit

51109030 1

Burette DV1005 5mL 51107500 1

Pt‐Ring Sensor DMi140‐SC 51109520 1

SPR200 Peristaltic Reversible

Pump

30094285 1

CoverUPTM Lid Handling

System for InMotion Pro 100 mL

30094254 1

CoverUPTM Lids for

InMotion Pro 100 mL, 10 pcs

30094275 2

Analog Board for Mettler

Toledo Titrator Excellence T9

51109818 1

LabX Titration Express

Software

30097754 1

LabX License User

Management Software

11153102 2

Mettler Toledo IPac Standard

Qualification Service:

Documentation, Delivery, Installation, and Calibration for Titrator Excellence T9

N/A 1

Mettler Toledo Setup

Application Svc for Base

N/A 1

InMotion Pro, Titrator

Excellence T9, and Dosing

Unit

1Mettler Toledo Extended

Care for Base InMotion Pro and Titrator Excellence T9

N/A 1

Mettler Toledo Standard

Calibration and Calibration

Service and Certificate for

Titrator Excellence T9

N/A 2

SECTION IV: SPECIAL QUALIFICATIONS

4.1 Contractor shall be required to send a Technical Engineer to install, verify and calibrate the instrument. Contractor shall be required to provide a Technical Engineer proficient in the

LabX software to install, connect and train said software.

4.2 Provide expert engineer to perform preventative maintenance and calibration services for the equipment listed below. Provide calibration certificates and stickers to document condition of the instruments, date of services, and expiration date of calibration.

4.3 Contractor shall submit the name of an individual along with their corresponding contact information (e.g. telephone number, fax number, address and cell number who will perform as the Contract’s primary point of contact in support of this effort, along with a back-up point of contact as well. This Deliverable is to be provided within five (5) business days after award and within five (5) business days after any changes.

SECTION V: SPECIFIC TASKS

5.1 Burettes and pumps must be cleaned. Necessary parts should be replaced and installed.

Dust trap/collection device for the sample chamber must be cleaned.

5.3 The Titrator and Autosampler components must be inspected, optimized, and performance verified by completing the Site Acceptance Test.

5.4 Calibration certification and documentation is provided in compliance with ISO 9001.

5.5 Original equipment manufacturer (OEM) certified maintenance and repair engineers shall perform all remedial maintenance, service, and repairs.

5.6 Contractor shall comply with OEM specifications, manuals, bulletins, etc. in performing all installations and preventative maintenance.

SECTION VI: TRAINING REQUIREMENTS

6.1 Contractor shall schedule training in such a way as to minimize downtime.

6.2 Contractor shall inform the BEP COR one (1) week prior to installation to coordinate and schedule training. The contractor shall provide all training materials to the COR prior to installation for review and approval by the BEP. The training materials shall include a CD of all materials with adequate hard copies for each training attendee. All printed training aids shall be provided for the course, be in English language, and become the property of the Government.

6.3 Training personnel shall be qualified representative(s) and be proficient in the English language. The training personnel should be proficient in LabX software and all parts and accessories of the instruments. Contractor shall provide specialized training to familiarize BEP personnel on the installation and operation of the system, parts, and to help ensure reliable performance and maximum service life, during normal usage. Instructor must have successfully completed training in the craft, of which training will be provided, to a level sufficient to be classified at least at the Journeyman level, Master level preferred.

6.4 Training shall be sufficient to adequately prepare the operators to safely run the system by themselves while meeting the production requirements. Operator training shall include related safety, health, and environmental topics such as those outlined in this SOW.

6.5 Maintenance training shall also consist of electrical, mechanical, and touchscreen interface. Training shall be sufficient to adequately prepare maintenance personnel to support the equipment, including debugging problems or incidents, by themselves meeting the unscheduled corrective maintenance and preventative maintenance requirements.

6.6 Training shall include the transfer of preexisting methods onto the new instrument as well as helping to program and develop new methods tailored to the specific needs of the BEP. All methods programmed on the machine must meet the guidelines specified in the Mettler-Toledo

Validation of Titration Methods document.

SECTION VII: MAINTENANCE SERVICE REQUIREMENTS

7.0 Contractor shall provide annual routine preventative maintenance and calibration of the equipment. During the preventative maintenance service, the contractor will calibrate all functions of the T9 Autotitrator, Autosampler and all its parts. Contractor shall provide a point of contact for maintenance and recalibration support. During the preventive maintenance (PM) and calibration, the following shall be included:

7.1 Original equipment manufacturer (OEM) certified maintenance and repair technicians shall perform all remedial maintenance, service, and repairs.

7.2 The systems must be inspected, optimized, and performance verified by completing the

BEP Acceptance Test that was completed during installation.

7.3 Additional on-site emergency and/or unscheduled service/repair visits including all necessary labor, equipment (e.g. test equipment and tools), replace equivalent system parts, OEM factory-certified replacement parts, and travel to identify, interpret, and isolate suspected and confirmed malfunctions and then repair and resolve such problems with any part, component, thus returning the equipment to Proper Operating Condition meeting the specification defined in Section III above.

7.4 On-site support shall be supplied within three (3) business days/best effort onsite service response of service call and shall be accomplished during local business hours, 7:00 AM to 4:00

PM excluding federal holidays and weekends.

7.5 Unlimited telephone and email technical support relating to the system, during the

Contractor's business hours, Monday – Friday (excluding Federal holidays).

7.6 OEM-certified replacement parts and software identical or fully compatible (equal to) with original equipment. OEM-certified maintenance and repair technicians shall perform all remedial maintenance and calibration services and repairs.

7.7 Updates to the applications and software installed on the BEP workstations or laptops used for data collection and operational support; clean optics and parts, inspect for wear and damage.

7.8 Contractor shall comply with OEM specifications, manuals, bulletins etc. in performing services and repairs. Service repair technicians shall perform service using the most up-to-date maintenance techniques, instrument operation and modifications, and latest state-of-the-art applications for service/repair being performed on equipment according to specifications as defined in Section III above.

7.9 Systems software, firmware and hardware support and updates are needed for reliability improvements and corrections of any defects.

7.10 When systems are repaired or serviced, performance will be verified by completing the

Bureau Acceptance Test, below, that was completed during installation.

7.11 With the completing of service call or annual routine preventative maintenance and recalibration, the contractor shall provide the COR with a copy of a field service report/ticket identifying the following:

7.11.1 Equipment name, manufacturer model number, and serial number of the equipment being serviced/repaired.

7.11.2 The reason for the service call.

7.11.3 Detailed description of the work performed.

7.11.4 Test instruments or other equipment used to affect the repair or otherwise perform the service.

7.11.5 For informational purposes, the on-site hours expended and parts/components replaced.

SECTION VIII: PERIOD OF PERFORMANCE

8.1 The period of performance shall be for one (1) Base Year of 24 months from the date of contract award.

8.2 Federal Government Holidays:

New Year’s Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

8.3 Hours of Operation:

The contractor is responsible for conducting business, between the hours for the DCF facility starting from 8:00 am to 4:00 pm Eastern Standard Time Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contract shall coordinate with the government regarding hour of operation for BEP Year End Shut Down. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

SECTION IX: PLACE OF PERFORMANCE

Bureau of Engraving and Printing

D Street, Between 13th and 14th Streets, SW

Washington, DC 20228-001

SECTION X: BUREAU ACCEPTANCE TEST (BAT)

10.1 Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections and tests set forth for this equipment, to include inventory of parts list and supplies listed in the contract.

10.2 Verification: Demonstration is expected to require one (1) day and shall be conducted as part of the training.

10.3 Validation/BAT: The BEP will validate the T9 and Autosampler are in compliance with the requirements stated in Section III above. All components must be fully operational. After installation and training, a BAT of the system shall be performed by the BEP to ensure features performs as expected in production and there are no unintended consequences of the system. The

BAT shall be performed by the Contractor after installation to demonstrate compliance with the contract requirements for BEP Final Acceptance at the BEP ECF. Note: If the equipment does not successfully pass the BAT and must be retested, the Contractor shall assume ALL costs of retesting including personnel lodging, travel, and materials.

10.4 Final Acceptance: The system shall be utilized by the BEP for a minimum of three (3) weeks in production without any problems or issues being noted prior to final acceptance by the

BEP.

SECTION XI: WARRANTY

11.1 Warranty shall include Section Seven: Maintenance Service Requirements and any materials, labor, shipping and travel for the repair or replacement of defective parts and service at the installation site for a period of at least two years (24 calendar months) after the BEP's final acceptance of the equipment.

During the warranty period, the contractor personnel shall respond to a service call within 72 hours or less, and have spare parts, if required, for the service call. The contractor shall provide all necessary information for the COR to make service contacts, i.e., names, addresses and telephone numbers. Upon completion of a service call, the contractor shall furnish a report, in

English, documenting the work performed and any recommendations, including preventative maintenance, to lessen the potential of a future occurrence.

SECTION XII: DOCUMENTATION

12.1 The Contractor shall provide English-language documentation that describes the industry specification of the T9 and Autosampler and how to use the LabX software.

12.2 The Contractor shall provide IPac Standard qualification Documentation within 24 hours of installation.

12.3 The Contractor shall provide a Service Report within 24 hours of installation of the

Titrator Excellence T9 with InMotion Pro Autosampler. The report shall indicate whether or not all systems, sub-systems, and soft wear are functioning properly.

SECTION XIII: SAFETY

13.1 All contractors must comply with the requirements and procedures established through the BEP Environmental, Health, and Safety (EHS) office. The Contractor will be required to attend a safety orientation to review the emergency response requirement established by the BEP

EHS office. Any chemicals that will be used must be EHS approved prior to the chemicals being brought on site. The COR will coordinate all BEP EHS requirements.

13.2 The BEP contractually transfers responsibility to its contractors for compliance with applicable environmental, health, safety laws and regulations. Contracted services must be performed in a manner consistent with the BEP EHS Requirements for Large Equipment

Purchases, BEP Document Control number 75D-07.0-06, Exhibit A. The applicable contents of

Exhibit A shall be adhered to.

SECTION XIV: ACCESS TO GOVERNMENT FACILITIES

14.1 The BEP is a secure facility and all instruction of the BEP Police must be obeyed.

Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure.

During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required. During all operations on

Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The

Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

14.2 The BEP will not provide parking for the BEP Washington D.C. Facility.

SECTION XV: ON-SITE WORK RESTRICTIONS

When performing services at the place of installation such work must be performed without:

15.1 Interfering with Government business;

15.2 Unduly restricting traffic;

15.3 Causing unsafe conditions for employees and visitors;

15.4 Adversely affecting the operation of BEP Facility.

15.5 Non-compliance with security regulations.

Failure to adhere to this requirement can be considered grounds for termination.

SECTION XVI: QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

All post-warranty preventative maintenance, telephone support, remote access support, and emergency repairs and remedial service shall be performed in accordance with the requirements and will be monitored by the COR in accordance with the following Quality Assurance

Surveillance Plan (QASP):

Required Services (Tasks) Performance

Standards

Acceptabl e Quality

Levels

Methods of

Surveillance

Submit a PM report of scheduled, completed, and outstanding tasks annually.

100% of reports accurately depict current status

99% 100% Inspections against

BEP standards.

Emergency Repair Requests

Submit written report of the completed repairs

Report to the work location no later than

72 hours from receipt of repair request.

Provide the COR with a reports of all parts, labor and special equipment within 24 hours.

Repairs completed within 72 hours.

100% of reports accurately depict current status and are submitted timely.

99% Observation 100%

Inspections against BEP standards.

Provide all labor, travel, parts, materials, transportation, equipment, tools, training, supplies, management and supervision and all other items and services necessary to perform these services in support of this equipment.

Contractor provides this requirement 100% of the time at initial response.

100% Contractor compliance or non-compliance will be tallied for CPAR reporting periods and the results of the data will be used to substantiate objective ratings of contractor performance.

Provide Telephone support with a response time within (2) hours of calling in problem.

Contractor provides this requirement 99% of the time at initial response.

99% Contractor compliance or non-compliance will be tallied for CPAR reporting periods and the

Provide scheduled preventive maintenance (PM) and calibration to sustain T9 Autotitrator, Autosampler and all its parts operation and availability for use.

Contractor provides this requirement 99% of the time at initial response.

99% Contractor compliance or non-compliance will be tallied for CPAR reporting periods and the results of the data will be used to substantiate objective ratings of contractor performance.

T9 and Autosampler operate without any warnings displayed by the software.

Contractor provides this requirement at BAT.

100% 100% Inspections against

BEP standards.

The T9 and Autosampler analyze at least 10 samples using different methods autonomously without interruption.

Contractor provides this requirement at BAT.

100% 100% Inspections against

BEP standards.

The T9 and Autosampler operate without hoses, pumps, or burettes leaking.

Contractor provides this requirement at BAT.

100% 100% Inspections against

BEP standards.

All electrodes are calibrated to the manufacturer’s specifications.

Contractor provides this requirement at BAT.

100% 100% Inspections against

BEP standards.

Burettes operates at 0.2% Error Limit.

Contractor provides this requirement at BAT.

100% 100% Inspections against

BEP standards.

T9 is able to run two titrations simultaneously.

Contractor provides this requirement at BAT.

100% 100% Inspections against

BEP standards.

All necessary components are installed, connected, and able to communicate with the LabX software.

Contractor provides this requirement at BAT.

100% 100% Inspections against

Different users are created on the LabX software and different levels of control are able to be assigned to each user.

Contractor provides this requirement at

BAT.

100% 100% Inspections against

TECHNICAL EXHIBIT – DELIVERABLES

SOW

Paragraph

Deliverable Frequency Medium/Format Submit to

3.10 Standard operating

procedures for operation

Upon delivery PDF/ MS

Word/Email Microsoft

Word 2003 (or higher) format

COR

4.3

7.0

Contact

Information

At time of award PDF/ MS

Word/Email

Microsoft Word 2003

(or higher) format

COR

5.4 Calibration

Certification

TBD PDF/ MS

Word/Email Microsoft

Word 2003 (or higher) format

COR

6.2 Training Materials Prior to

installation

PDF/ MS

Word/Email Microsoft

Word 2003 (or higher) format

COR

7.11 Service Reports With the

completion of service call or annual routine preventative maintenance

PDF/ MS

Word/Email Microsoft

Word 2003 (or higher) format

COR

11.2 Warranty Completion of

full acceptance

PDF/ MS

Word/Email Microsoft

Word 2003 (or higher) format

12.2 IPac Standard

qualification

Documentation

Within 24 hours of installation

PDF/ MS

Word/Email Microsoft

Word 2003 (or higher) format

COR

12.3 Service Report Within 24 hours

of installation

PDF/ MS

Word/Email Microsoft

Word 2003 (or higher) format

13.1 Safety Orientation TBD In person COR

SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

1.0 NOTICE OF PACKING SLIP REQUIREMENTS

The following outlines the Bureau of Engraving and Printing’s packing slip requirements to ensure efficient processing of shipments to the Washington, District of Columbia;

Landover, Maryland; and Fort Worth, Texas buildings:

The Bureau of Engraving and Printing requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

The packing slip will include, at minimum, the following information:

2.0 GENERAL ITEMS – INFORMATION REQUIRED FOR EACH SHIPMENT

Purchase Order Number – The order number BEP assigned to this purchase

Shipping Address – Point from which the merchandise was shipped

Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise

Customer Information – The name and telephone number of the party to which the merchandise is being shipped

Total Weight of Packages (if item is sold to BEP in pounds)

If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier

3.0 LINE ITEMS – INFORMATION REQUIRED FOR EACH LINE ITEM

INCLUDED IN THE SHIPMENT

Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

BEP Product Identification (If Applicable) –Stock Item Number assigned by BEP.

Quantity Ordered – Quantity on the purchase order or unit of measurement.

Quantity Shipped – With the packing slip.

Quantity Back-ordered, where applicable.

If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

4.0 NOTICE OF SHIPPING LABEL REQUIREMENTS

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

Manufacturer or Supplier – Name of Manufacturer or supplier/and

Shipping Address – Point from which the merchandise was shipped/and

BEP Purchase Order Number - PO# or CC order #/ and

Customer Name & Telephone Number – First and last name, building and room #.

**Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

SECTION E – INSPECTION AND ACCEPTANCE

CLAUSE

NUMBER

TITLE

DATE

52.246-1 Contractor Inspection Requirements APR 1984

52.246-2 Inspection of Supplies-Fixed-Price AUG 1996

52.246-4 Inspection of Services-Fixed-Price AUG 1996

52.246-16 Responsibility for Supplies APR 1984

SECTION F – DELIVERY OR PERFORMANCE

TITLE DATE

52.242-15 Stop-Work Order AUG 1989

52.242-17 Government Delay of Work APR 1984

52.247-34 F.O.B. Destination NOV 1991

1.0 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at: https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

2.0 NOTIFICATION OF DELIVERY

The contractor shall be responsible for providing all materials and services required for the delivery of all equipment at the designated BEP locations.

The contractor shall notify the CORs seven (7) days prior to scheduling equipment deliveries. Copies of the packing lists shall be included with this notification.

3.0 DELIVERY INSTRUCTIONS

BEP’s Washington, DC facility: Items needed to be delivered to the BEP’s Washington, DC facility shall be delivered to the following address:

Annex Building Attn: Provided at time of award

D Street, Between 13th and 14th Streets, SW

Washington, DC 20228-001

4.0 DELIVERY INFORMATION

The following DELIVERY information must be provided when scheduling delivery appointments: (1) Name of supplier/manufacturer; (2) Contract/Purchase Order #; (3) Total number of items; (4) Total weight (if applicable), and; (5) Date and time of delivery.

Deliveries to WASHINGTON, D.C. ANNEX BUILDING – (LOADING DOCK ON “D”

STREET SW, BETWEEN 13TH & 14TH STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday https://www.opm.gov/fedhol/ through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of

Material Handler/Leader.

SECTION G – CONTRACT ADMINISTRATION DATA

1.0 CONTRACT ADMINISTRATION OFFICE

This contract will be administered by:

Office of Acquisition

14th and C Streets, S.W.

Washington, D.C. 20228-0001

Written communication to the Contracting Officer shall make reference to the contract number.

2.0 DTAR 1052.201-70, Contracting Officer's Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE PROVIDED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next

Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

3.0 DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding

IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the

Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause) http://www.ipp.gov/

SECTION H – SPECIAL CONTRACT REQUIREMENTS

1.0 TYPE OF CONTRACT

This is a firm, fixed price contract for equipment and services.

2.0 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the

Contracting Officer (CO).

3.0 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the

Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the

COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

4.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

5.0 POST AWARD MEETING

At its discretion, BEP may schedule and conduct a post award meeting with the Contractor after contract award. The objectives of this meeting would be to: introduce key participants and explain their roles, review deliverables, review the performance work statement and tasks to ensure a common understanding of the requirements and objectives, as well as other matters of importance and relevance. The COR will provide advance notice, agenda and, meeting days and time; which will be between 8:00 a.m. – 4:00 p.m. Eastern. If BEP determines that a post award meeting is necessary, the day(s) and time(s) of any such meeting will be determined after contract award.

6.0 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance will be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting

System (CPARS) and the Federal Awarded Performance and Integrity Information System

(FAPIIS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information

Technology, and Operations Support, Architect-Engineer contracts and performance on

Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently https://cpars.cpars.gov/cpars/app/home.do http://www.fapiis.gov/fapiis/govt/datareports.jsp retrieve the completed assessment from system. Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

7.0 BUREAU WORKING RESTRICTIONS

When the project specifications permit the undertaking of contract work during Bureau working hours, such work must be performed without:

Interfering with Government business;

Unduly restricting traffic;

Causing unsafe conditions for employees and visitors; and

Adversely affecting the operation of Bureau equipment.

When, the Contracting Officer has determined that the Contractor’s work is in violation of any of the four restrictions above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the Bureau. In this connection, the directions of the Contracting Officer shall be binding and shall be executed by the Contractor at no additional cost to the Government.

Any Contractor personnel that are deemed to be working in an unsafe manner or endangering their own or others health may be removed from the Bureau under order of the Contracting

Officer. Any Contractor personnel removed for failure to maintain a safe and healthy work environment.

At this time, the Bureau is limiting access to the facilities due to COVID-19 concerns.

Visitors to the facility will be required to wear masks/facial coverings and have their temperature checked. Failure to adhere to Bureau policies will be denied entry.

8.0 PARKING

All vehicles entering the facility are subject to inspection. There is no available parking at the

DCF. Limited parking is available at the WCF.

9.0 BUREAU’S REGULATIONS

All persons working on Bureau premises under the terms of the Contract shall, while on the premises, be under the administrative direction of the Contracting Officer and shall be subject to all general rules and regulations governing the Bureau and, in particular, all applicable security regulations. If the contract requires contract employees to work on Bureau premises for a period of time exceeding five calendar days, such employees will be subject to an appropriate preliminary personnel security check to be conducted by the Bureau's Office of Security. Such employees shall be approved by the Contracting Officer prior to commencing work on the premises. Employees who do not meet established security criteria shall not be permitted to work on the premises.

10.0 CONTRACTOR OFFICER REPRESENTATIVE (COR)

The COR will be identified by separate letter issued by the Contracting Officer (CO). The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

11.0 SECURITY REQUIREMENTS

BEP’s facilities are considered to be secure government facilities; therefore visitors to BEP may be given a visitor’s security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

12.0 TRAVEL COST

Costs incurred by Contractor personnel on official company business are allowable, subject to the limitations contained at FAR 31.205-46 Travel Cost. Costs for travel transportation will be based on actual incurred costs. Costs for lodging, meals and incidentals expense will be based on Federal Travel Regulations prescribed by the General Services Administration, for travel in the contiguous United States available at http://www.gsa.gov/portal/content/104877. Costs incurred for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel. Documentation to support actual costs incurred shall be allowable only if the following information is documented—

Date and place (city, town, or other similar designation) of the expenses;

Purpose of the trip; and

Name of person on trip and that person’s title or relationship to the Contractor

Airfare costs in excess of the lowest priced airfare available to the Contractor during normal business hours are unallowable except when such accommodations require circuitous routing, require travel during unreasonable hours, excessively prolong travel, result in increased cost that would offset transportation savings, are not reasonably adequate for the physical or medical needs of the traveler, or are not reasonably available to meet mission requirements. However, in http://www.gsa.gov/portal/content/104877 order for airfare costs in excess of the above airfare to be allowable, the applicable condition(s) set forth above must be documented and justified.

Due to COVID-19 concerns, travel may be limited and/or restricted. Prior to traveling to the Bureau, Contractor shall notify the COR. The COR and Contractor shall agree upon a date and time for clearance into the building. For update to information regarding travel advisories, please visit https://travel.state.gov/content/travel/en/traveladvisories/ea/covid-

19-information.html.

https://travel.state.gov/content/travel/en/traveladvisories/ea/covid-19-information.html https://travel.state.gov/content/travel/en/traveladvisories/ea/covid-19-information.html

SECTION I – CONTRACT CLAUSES

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es):

www.acquisition.gov (End of Clause)

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.203-12 Limitation on Payments to Influence Certain Federal Transactions JUN 2020

52.203-17 Contractor Employee Whistleblower Rights and Requirements to

Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Recycled Paper MAY 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.212-1 Instructions to Offerors – Commercial Items JUN 2020

52.212-4 Contract Terms and Conditions—Commercial Items OCT 2018

52.222-20 Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000

JUN 2020

52.223-6 Drug-Free Workplace MAY 2001

52.223-10 Waste Reduction Program MAY 2011

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013

52.242-13 Bankruptcy JUL 1995

FAR 52.204-1, Approval of Contract (DEC 1989)

This contract is subject to the written approval of the BEP Contracting Officer and shall not be binding until so approved. (End of Clause)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders-Commercial Items (JUL 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

http://www.acquisition.gov/ https://www.acquisition.gov/content/52203-19-prohibition-requiring-certain-internal-confidentiality-agreements-or-statements#i52_203-19 https://www.acquisition.gov/content/52204-23-prohibition-contracting-hardware-software-and-services-developed-or-provided-kaspersky-lab-and-other-covered-entities#id189A70O0P1N

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov

2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-

77 and 108-78 (19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_ XX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

XX (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020)

(41 U.S.C. 3509)).

(3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

XX (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract

Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(5) [Reserved].

XX (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-

117, section 743 of Div. C).

(7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

XX (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101note).

(9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Oct 2018) (41 U.S.C. 2313).

(10) [Reserved].

(11)

(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15 U.S.C.657a).

(ii) Alternate I (Mar 2020) of 52.219-3.

(12)

(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar

2020) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

(ii) Alternate I (Mar 2020) of 52.219-4.

(13) [Reserved]

(14)

(i) 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) (15 U.S.C.644).

(ii) Alternate I (Mar 2020).

(iii) Alternate II (Nov 2011).

(15)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (Mar 2020) (15 U.S.C. 644).

(ii) Alternate I (Mar 2020) of 52.219-7.

(iii) Alternate II (Mar 2004) of 52.219-7.

https://www.acquisition.gov/content/52204-25-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment#id1989I600I4C https://www.acquisition.gov/content/52209-10-prohibition-contracting-inverted-domestic-corporations#i1062680 https://www.acquisition.gov/content/52233-3-protest-after-award#i1048661 http://uscode.house.gov/browse.xhtml%3Bjsessionid%3D114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52233-4-applicable-law-breach-contract-claim#i1048698 http://uscode.house.gov/browse.xhtml%3Bjsessionid%3D114A3287C7B3359E597506A31FC855B3…