Combined Synopsis-Solicitation - Security Dept. Uniforms, Hardware & Supplies.pdf

Rev. 07/22/2025

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included I this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation no. IHS1514010 is issued as a request for quotation (RFQ).

The solicitation document incorporates provisions and clauses that are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective January 17, 2025.

The solicitation is Full and Open under North American Industry Classification System (NAICS) code 315990 with an associated small business size standard of 600 employees.

SCHEDULE OF ITEMS

CLIN

NO.

Description Quantity Unit Price Extended Price

1 JA3447 BLK MD REG 3 in 1 Parka 2.0 2 EA $ $ 2 JA3447 BLK LG REG 3 in 1 Parka 2.0 3 EA $ $ 3 JA3447 BLK XL REG 3 in 1 Parka 2.0 12 EA $ $ 4 JA3447 BLK 2X REG 3 in 1 Parka 2.0 5 EA $ $ 5 JA3447 BLK 4X REG 3 in 1 Parka 2.0 5 EA $ $

6 JA3432 BLK MD RESPONSE JACKET 2 EA $ $

7 JA3432 BLK LG RESPONSE JACKET 4 EA $ $

8 JA3432 BLK XL RESPONSE JACKET 11 EA $ $

9 JA3432 BLK 2X RESPONSE JACKET 5 EA $ $

10 JA3432 BLK 4X RESPONSE JACKET 5 EA $ $

11 JX295 HVLM MD HI VIS SAFETY

JACKET WATERPROOF HOODED

2 EA $ $

12 JX295 HVLM LG HI VIS SAFETY

JACKET WATERPROOF HOODED

2 EA $ $

13 JX295 HVLM XL HI VIS SAFETY

JACKET WATERPROOF HOODED

13 EA $ $

14 JX295 HVLM 2X HI VIS SAFETY JACKET

WATERPROOF HOODED

5 EA $ $

15 JX295 HVLM 4X HI VIS SAFETY JACKET

WATERPROOF HOODED

5 EA $ $

16 HS369 LGR REG SEC GALL MEASH

ANSI II BRKWAY SAFETY VEST type P

17 EA $ $

17 HS369 LGR XXL SEC GALL MEASH

ANSI II BRKWAY SAFETY VEST type P

10 EA $ $

18 TR3306 BLK 36 30 TACLITE PRO PANT 6 EA $ $

19 TR3306 BLK 38 30 TACLITE PRO PANT 21 EA $ $

20 TR3306 BLK 40 30 TACLITE PRO PANT 6 EA $ $

21 TR3306 BLK 44 30 TACLITE PRO PANT 6 EA $ $

22 TR3306 BLK 34 32 TACLITE PRO PANT 3 EA $ $

23 TR3306 BLK 36 32 TACLITE PRO PANT 15 EA $ $

24 R3269 BLK 10 REG WM TACLITE PANT 6 EA $ $

25 TR3269 BLK 12 REG WM TACLITE PANT 6 EA $ $

26 ZM170 PLN SM 7950 ACCUMOKD ELITE

DUTY BELT

2 EA $ $

27 ZM170 PLN MD 7950 ACCUMOKD ELITE

DUTY BELT

3 EA $ $

28 ZM170 PLN LG 7950 ACCUMOKD ELITE

DUTY BELT

14 EA $ $

29 ZM170 PLN XL 7950 ACCUMOKD ELITE

DUTY BELT

6 EA $ $

30 LH248 BLK PLN BLK HER OS PRIDE

AIRTEK RADIO CASE W/SWIVEL

25 EA $ $

31 LH482 PLN BLK 3 G&G L-FORCE

PEPPER SPRAY POUCH

25 EA $ $

32 LR108 BLK PLN TUFF PRODUCTS

BIKINI FLASHLIGHT HOLDER

25 EA $ $

33 ZK481 BW BATON HOLDER FOR 22/26"

BATON (CLIP ON)

25 EA $ $

34 ZX795 PLN HS 2 B102 7900 CLOVERED

CUFF CASE

25 EA $ $

35 NY551 TACTICAL HOLSTER 25 EA $ $

36 RS108 BLK SMITH AND WESSON

HINGED HANDCUFFS MODEL 300

25 EA $ $

37 SD295 VEXOR MK-3 FLIP TOP PEPPER

SPRAY FOAM

25 EA $ $

38 RS121 GAL Y CARBON FIBER POCKET

CLIP HANDCUFF key

50 EA $ $

39 RS301 BLK TACTICAL KEY RING

HOLDER

13 EA $ $

40 NP2139 BLK FLEX RADIO 2.0 POUCH 25 EA $ $

41 NP2136 BLK FLEX ADMIN POUCH 25 EA $ $

42 NP782 BLK SINGLE MK3/MK4 AEROSOL

POUCH

25 EA $ $

43 TE1795 BLK DUTY EXTENDED PISTOL

TACO HOLDER

25 EA $ $

44 NP2146 BLK FLEX FLASHLIGHT POUCH 25 EA $ $

45 NP2145 BLK FLEX CUFF POUCH 25 EA $ $

46 MB1006 BLK FLEX TOURNIQUET

POUCH

25 EA $ $

47 UX497 GLG BLK 2X4 SECURITY CAP

SIZE PATCH

25 EA $ $

48 RTNVAS RETURN FOR VAS-UNIFORM

CUSTOMIZATION

25 EA $ $

49 UA9997 VAS ITEM VELCRO FOR

GARMENT

25 EA $ $

50 UA208S BLK QM VELCRO HOOK -

APPLIED

25 EA $ $

51 SHIPPING 1 $ $

TOTAL $

Specification is included as an attachment.

The period of performance (or delivery) is as soon as possible.

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023), applies to this acquisition. Addenda are included. Addenda are included. 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021) Submission of Offers. All offers must include the following information and submitted at or before the date and time specified in this solicitation.

**Email offer directly to the Contracting Officer (CO). The CO for this action is Teola Autaubo, Purchasing Agent, 928-674-7825, teola.autaubo@ihs,gov. No questions will be accepted regarding this notice. Submit Adobe PDF files only. To be considered for award, your offer shall include the following documents or it will be considered non-responsive and removed from award consideration:

The provision at 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021), applies to this acquisition. The following factors shall be used to evaluate quotes:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers

1) Specifications: Provide your product Specifications. Provide evidence that your offered product meets the attached Specifications.

2) Quoters must include with its quote a completed copy of the provision at 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2024).

3) Provide SAM Unique Entity Identifier Number.

4) Price: Provide pricing on Schedule of Items on page 1.

This procurement is being conducted under FAR Part 13 Simplified Acquisition Procedures. The Government reserves the right to issue a firm-fixed price single award or multiple awards to the contractor(s) whose offer represents the Lowest Price Technically Acceptable (LPTA); award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

The Government has identified a specific brand name, but will accept brand-name or equal descriptions.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Quoters must include with its quote a completed copy of the provision at 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY

2024)[DEVIATION FEB 2025].

The following Federal Acquisition Regulation provisions also apply:

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING AUG 2020

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

OCT 2020

52.252-1

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

www.acquisition.gov/browse/index/far, www.acquisition.gov/hhsar FEB 1998

52.252-5

AUTHORIZED DEVIATIONS IN PROVISIONS

Department of Health and Human Services, 48 CFR Chapter 3 NOV 2020

The following Department of Health and Human Services Acquisition Regulation provisions also apply:

352.239-73 ELECTRONIC AND INFORMATION TECHNOLOGY

ACCESSIBILITY NOTICE

DEC 2015

52.226-7 INDIAN ECONOMIC ENTERPRISE

REPRESENTATION

MAR 2022

(a) The offeror must represent as part of its offer that it does meet the definition of Indian Economic Enterprise (IEE) as defined in HHSAR 326.601 and that it intends to meet the definition of an IEE throughout the performance of the contract. The offeror must notify the contracting officer immediately, via email, if there is any ownership change affecting compliance with this representation.

(b) The representation must be made on the designated IHS Indian Economic Enterprise Representation form or any successor forms through which the offeror will certify that the ownership requirements defined by HHSAR 326.601 are met.

(c) Any false or misleading information submitted by an enterprise when submitting an offer in consideration for an award set-aside under the Buy Indian Act is a violation of the law punishable under 18 U.S.C. 1001. False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

(End of provision)

The clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (MAY 2024), applies to this acquisition. Addenda are included.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (JAN 2025)[DEVIATION FEB 2025], applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to the acquisition:

Clause No., Clause Name, Clause Date 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025) 52.222-3, Convict Labor (JUN 2003) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2025)

52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50, Combating Trafficking in Persons (NOV 2021) 52.225-1, Buy American-Supplies (OCT 2022) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT2018) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (NOV 2024)

The following Federal Acquisition Regulation clauses also apply:

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.252-2

CLAUSES INCORPORATED BY REFERENCE

www.acquisition.gov/browse/index/far, www.acquisition.gov/hhsar FEB 1998

The following Department of Health and Human Services Acquisition Regulation clauses incorporated by reference also apply:

352.226-1 INDIAN PREFERENCE MAR 2025

(DEVIATION)

(a) The Contractor agrees to give preference in employment opportunities under this contract to Indians who can perform required work, regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation. To the extent feasible and consistent with the efficient performance of this contract, the Contractor further agrees to give preference in employment and training opportunities under this contract to Indians who are not fully qualified to perform regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation. The Contractor also agrees to give preference to Indian organizations and Indian-owned economic enterprises in the awarding of any subcontracts to the extent feasible and consistent with the efficient performance of this contract. The Contractor shall maintain the necessary statistical records to demonstrate compliance with this paragraph.

(b) In connection with the Indian employment preference requirements of this clause, the Contractor shall provide reasonable opportunities for training, incident to such employment. Such training shall include on-the-job, classroom, or apprenticeship training designed to increase the vocational effectiveness of an Indian employee.

(c) If no Indian organizations or Indian-owned economic enterprises are available under reasonable terms and conditions, including price, for awarding of subcontracts in connection with the work performed under this contract, the Contractor agrees to comply with the provisions of this contract involving utilization of small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; women-owned small businesses; or small disadvantaged businesses.

(d) As used in this clause,

(1) Indian means a person who is a member of an Indian tribe. If the Contractor has reason to doubt that a person seeking employment preference is an Indian, the Contractor shall grant the preference but shall require the individual provide evidence within 30 days from the tribe concerned that the person is a member of the tribe.

(2) Indian tribe means an Indian tribe, pueblo, band, nation, or other organized group or community, including Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 688; 43 U.S.C. 1601) which the United States recognizes as eligible for the special programs and services provided to Indians because of its status as Indians.

(3) Indian organization means the governing body of any Indian Tribe or entity established or recognized by such governing body in accordance with the Indian Financing Act of 1974 (88 Stat. 77; 25 U.S.C.

1451).

(4) Indian-owned economic enterprise means any Indian-owned commercial, industrial, or business activity established or organized for the purpose of profit, provided that such Indian ownership shall constitute not less than 51 percent of the enterprise, and that ownership shall encompass active operation and control of the enterprise.

(e) The Contractor agrees to include the provisions of this clause, including this paragraph (f) of this clause, in each subcontract awarded at any tier under this contract.

(f) In the event of noncompliance with this clause, the Contracting Officer may terminate the contract in whole or in part or may pursue any other remedies authorized by law or by other provisions of the contract.

(End of clause)

352.232-71 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS

FEB 2022

(a) Definitions. As used in this clause –

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

(End of Clause)

The following local Indian Health Service, Chinle Service Unit special instructions also apply:

NAIHS-ACQ-09 UNAUTHORIZED COMMITMENTS SEP 2023

(a) Definitions.

Contracting Officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determination and findings.

Ratification means the act of approving an unauthorized commitment by an official who has the authority to do so.

Unauthorized Commitment (UAC) means an agreement that is not binding solely because the Government representative who made it lacked the authority to enter into that agreement on behalf of the Government.

(b) Policy.

The Government is not bound by agreements with, or contractual commitments made to, prospective contractors by individuals who do not have delegated contracting authority. Unauthorized commitments do not follow the appropriate process for the expenditure of Government funds. Consequently, the Government may not be able to ratify certain actions, putting a contractor at risk for taking direction from a Federal official other than the contracting officer (see FAR 1.602-1) Government employees responsible for unauthorized commitments are subject to disciplinary action. Contractors perform at their own risk when accepting direction from unauthorized officials. Failure to follow statutory and regulatory processes for the expenditure of Government funds is a very serious matter.

(c) Procedure.

Any agreement, modification, or change to a contractual agreement made by a government personnel who lack authority will be deemed an unauthorized commitment. The Government is not liable to the Contractor or under the terms of the contract, financially or otherwise – unless the unauthorized commitment successfully passes the ratification process.

The ratification process does not have any lead time, nor does the Government make any promise that an unauthorized commitment will be ratified and, therefore, the Contractor would be paid. The Contractor proceeds at its own risk if any of the terms of the contract are altered, changed, or modified without the written concurrence by a Contracting Officer.

(End of Clause)

Offers are due:

DATE: September 12, 2025

TIME: 12:00PM MST

LOCATION: Submit quotes via email to Teola Autaubo @ teola.autaubo@ihs.gov

For additional information about the solicitation, contact Teola Autaubo 928-674-7825, teola.autaubo@ihs.gov.

LIST OF ATTACHMENTS:

- Specifications tautaubo Rectangle

Pencil tautaubo Rectangle tautaubo Rectangle tautaubo Rectangle tautaubo Rectangle tautaubo Rectangle