Combined Synopsis Solicitation - RFQ - W912LC-24 Q-0045.pdf

Colorado Army National Guard Request for Quote (RFQ) W912LC-24-Q-0045

Yellow Ribbon Post Deployment Event

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice.

This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition FAC Number 2024-03 effective 2/23/2024. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://www.acquisition.gov.

You are invited to submit a quote for this requirement to the individual identified below. The following services are required.

The following terms are applicable to this RFQ: W912LC-24-Q-0045

1. The North American Industry Classification System (NAICS) Code 721110 Lodging the Products Service Code (PSC) V231 is applicable to this requirement. This RFQ is being solicited as Unrestricted.

A firm fixed price award will be made to the vendor whose quote represents the best value to the Government in terms of price, technical acceptability, and past performance. To be considered technically acceptable, the quote must meet the specification listed in the SOW. Quotes will be evaluated in accordance with FAR Part 13.106-2, Evaluation of Quotes or Offers. Price and technical are equal to past performance.

The Government reserves the right to award to other than the lowest bidder based on best value.

3. Quotes Due Date: Quotes are due no later than Friday, April 12, 2024 at 11:00am MT. Quotes shall be transmitted electronically via email to the points of contact listed below. Quote pricing shall be valid for 45 days after the quote due date. Please email your quote to Sabrina.m.deramus.civ@army.mil and carlos.a.castillo8.civ@army.mil

4. Requirements. Offerors shall submit a quote in accordance with the SOW. Note: Questions are due by Tuesday, March 26, 2024 at 10:00am MT

5. Unit point of contact (POC). The Unit POC information will be provided to the awarded contractor upon purchase order award. The contractor is responsible for coordinating with that Unit POC.

6. Upon award of a purchase order, no changes shall be made to the terms and conditions, including menus without prior approval from the Contracting Officer via phone or email.

7. Contractor shall have a current, active registration in System for Award Management (SAM) to be eligible for award. Register or check status/expiration date of your registration at http://www.sam.gov. If you are not registered, or if your registration expires within the next 60-days, start the process of updating your registration now as it may take up to 12-15 business days after you submit before your registration is active in SAM. For registration or renewal instructions, or to check your registration status, see the “Register Your Entity” tile at www.sam.gov.

8.Contractor shall submit invoices electronically via Wide Area Workflow (WAWF) application at https://piee.eb.mil and will receive payment via Electronic Funds Transfer (EFT) to the bank account listed in their SAM profile. Please verify that you can comply with this billing method prior to submitting a quote.

mailto:Sabrina.m.deramus.civ@army.mil mailto:carlos.a.castillo8.civ@army.mil http://www.sam.gov/ http://www.sam.gov/ https://piee.eb.mil/

9. The following provisions and clauses are applicable to this acquisition.

The following provisions are incorporated into this solicitation by reference:

FAR 52.204-7, System for Award Management (Oct 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021) DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Sep 2019)

The following clauses are incorporated by reference:

FAR 52.204-13, System for Award Management Maintenance (Oct 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2021) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Nov 2021) DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011) DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013) DFARS 252.204-7003, Control of Government Personnel Work Product (Apr 1992) DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (May 2016) DFARS 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2021) DFARS 252.211-7008, Use of Government-Assigned Serial Numbers (Sep 2010) DFARS 252.223-7008, Prohibition of Hexavalent Chromium (Jun 2013) DFARS 252.225-7001, Buy American and Balance of Payments Program (Mar 2022) DFARS 252.225-7048, Export Controlled Items (Jun 2013) DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7010, Levies on Contract Payments (Dec 2006) DFARS 252.232-7017, Accelerating Payments to Small Business Subcontractors—Prohibition on Fees and Consideration (Apr 2020) DFARS 252.244-7000, Subcontracts for Commercial Items (Jan 2021) DFARS 252.247-7023, Transportation of Supplies by Sea (Feb 2019)

The following provisions are incorporated into this solicitation by full text. The full text can be found at www.acquisition.gov (All Representations and Certifications shall be completed within contractor’s Systems for Award Management (SAM) profile on www.sam.gov.)

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.212-3 Alt I Offeror Representations and Certifications--Commercial Products and Commercial Services (May 2022), Alt 1 (Oct 2014) DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov 2011) DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services – Representation (Dec 2019) DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation (May 2021) http://www.acquisition.gov/ http://www.sam.gov/

DFARS 252.225-7000, Buy American Act –Balance of Payments Program Certificate (Nov 2014) DFARS 252.225-7055, Representation Regarding Business Operations with the Maduro Regime (May 2022) DFARS 252.239-7098 (DEV), Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites-Representation (DEV 2021-O0003) (Apr 2021)

The following clauses are incorporated by full text. The full text can be found at www.acquisition.gov

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (May 2022) The following clauses are incorporated into FAR 52.212-5 by reference:

- 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020)

- 52.219-28, Post-Award Small Business Program Representation (Sep 2021)

- 52.222-3, Convict Labor (Jun 2003)

- 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

- 52.222-26, Equal Opportunity (Sep 2016)

- 52.222-50, Combating Trafficking in Persons (Nov 2021)

- 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)

- 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021)

- 52.232-33, Payment by Electronic Funds Transfer–System for Award Management (Oct 2018)

FAR 52.222-19 (DEV) Child Labor–Cooperation with Authorities and Remedies (DEVIATION 2020- O0019, Revision (Jan 2022) DFARS 252.211-7003, Item Unique Identification and Valuation (Mar 2022) DFARS 252.225-7056, Prohibition Regarding Business Operations with Maduro Regime (May 2022) DFARS 252.232-7006, Wide Area Workflow Payment Instructions (Dec 2018)

10. Submission requirements. Contractor shall complete and submit the Contractor Information Table and Pricing Table as their official quote. If the contractor submits additional quote documents the Contractor Information Table and Pricing Table shall still be completed and submitted with their other documents.

Contact the following individual with any questions:

Carlos Castillo, Contract Specialist Telephone: 720-250-4033 Email: carlos.a.castillo8.civ@army.mil http://www.acquisition.gov/ mailto:carlos.a.castillo8.civ@army.mil

Colorado Army National Guard Yellow Ribbon Event May 2024

Request for Quote (RFQ) W912LC-24-Q-0045

Contractor shall complete the Contact Information Table and the Pricing Table and include this page as their official quotation. If the contractor submits additional quote documents, Contractor Information Table and Pricing Table shall still be completed and submitted with their other documents.

CONTACT INFORMATION TABLE

Company Name:

Point of Contact (POC) Name:

POC Phone:

POC Email:

CAGE Code:

SAM Unique Entity ID:

Tax ID Number:

Prompt Payment Discount Terms (Net 30 unless otherwise noted)

Business Size/Socio-economic Group(s) (Must correspond with FAR 52.212-3 representations and certifications completed within SAM)

Specify the name and location of hotel/conference center

Name of the dedicated individual who will be onsite on behalf of the prime contractor – See SOW page 3

Pricing Table

YRRP Post Deployment Event Date: May 18-19, 2024

CLIN 0001: Meeting Spaces / Breakout Rooms / Vendor Area = 5 Rooms & Vendor area.

Total for CLIN 0001: $____________

CLIN 0002: Buffet Lunch Meals for 180 adults, 35 youth, and 15 children = 230 meals x ______ per meal.

Total for CLIN 0002: $____________

CLIN 0003: Dinner Meals for 180 adults = 180 meals x ________ per meal.

Total for CLIN 0003: $____________

CLIN 0004: Buffet Breakfast Meals for 180 adults, 35 youth, and 15 children = 230 meals x ______ per meal.

Total for CLIN 0004: $____________

CLIN 0005: AV Equipment Total Price $__________

Total Price for All CLINS: $______________