Combined Synopsis Solicitation RFQ FA813223Q0042 Drop In Ultrasonic Tank System With Installation f.pdf

Tinker AFB, OK.

RFQ # FA813223Q0042

Drop In Ultrasonic Tank With Installation

This is a Combined Synopsis/Solicitation, (CSS), for commercial items prepared IAW the format in FAR Subpart 12.603, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; the quote is being requested and a written solicitation will not be issued aside from the one posted here. This solicitation is being issued as a request for quote (RFQ) IAW FAR Part 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-04, Defense Federal Acquisition Regulation Supplement Change Notice (DPN) 20210115, and Air Force Acquisition Circular (AFAC) 2021-0726.

This Acquisition is- 100% Small Business Set Aside (NAICS Code is 334515, Size Standard is 750 Employees).

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for the acquisition of the items/services:

Drop In Ultrasonic Tank System With Installation *Please only quote to what is on requested on this Combined Synopsis/Solicitation

SITE VISIT

A site visit will be held on Thursday, 20 July 2023 at 10:00 AM CDT on Tinker AFB, OK, so that interested Offerors may inspect the site where the work is to be performed in order to satisfy themselves concerning all general and local conditions which could affect cost of contract performance to the extent such information is available.

Interested Offerors are required to notify Carol D. Castle Contract Specialist, by text or e-mail ONLY at 405-761-0317 or carol.castle@us.af.mil if they plan to attend.

Failure to notify Ms. Castle in a timely manner could result in the contractor’s inability to attend the site visit.

All interested Offerors must attend this site visit to be eligible for award (limit is 2 people, per contractor).

The Government will not reimburse Offerors for any costs related to this site visit.

The location to meet at on Tinker AFB will be e-mailed to vendors after quotes have been received.

mailto:carol.castle@us.af.mil

SECTION 1 – SUPPLIES/SERVICES AND PRICE

The Contractor shall build and deliver One Drop In Ultrasonic Tank System With Installation This Drop In Ultrasonic Tank System With Installation Shall have the following Salient Characteristics:

The Drop In Ultrasonic Tank System Shall Have the Following Salient Characteristics:

• Multiple frequency Ultrasonic System with random sweep rates and random amplitude modulation frequencies.

• Ultrasonic systems with 20-46 kHz frequency and sweep at +/- 10% of set frequency

• 40-56 watt/gallon volumetric power density

• System equipped with a user starting device and timer mounted at the front of the tank, with a timer (digital preferred) that automatically shuts off the Ultrasonic system. Timer must be capable of a range including 5-to-15-minute cleaning cycles and a 30 minute degas cycle.

• System shall use Piezoelectric transducers.

• Ultrasonic transducers shall drop into an existing tank (stainless steel tank or Duplex 2205)

• Existing tank: 48” W x 60” L x 84” D total (6” freeboard at top, no solution) Transducers shall be compatible with 140-170F operating temperature and operate with aqueous-based alkaline cleaners (example: Brulin 815GD, 10-20% by volume [example is P&W designation SPS 184]).

• Tank has a 2,880 in 2 tank surface area and requirement of 6 – 11 watts/in2 (17,280 – 31,680 watts are required).

• The existing tank (Tank #: T377) is 972 gallons operating volume. The system also has a 40 – 56 watts/gallon requirement volumetric power density requirement.

• The Ultrasonic unit(s) shall be of sufficient volume to reduce the tank operating volume to meet the watts/gallon requirement while also meeting the watt/in2 requirement. Transducers should be limited to within 4” on each side wall (or 8” on 1 side wall) and within 30” on the bottom of the tank.

• Installation shall be required, including connecting all system electrical, mounting starter device/timer at the front of the tank, etc. Modify or install new suction and return lines for the existing agitation pump (including sparger and eductors) and modify the existing ventilation hoods as required to fit the transducers in the existing tank.

• Provide (1) electronic copy and (2) hard copies of the equipment operation and maintenance (O&M) manual.

• Equipment shall have a 1-year warranty period minimum.

• Communicate to the Government the electrical cabinet size and what the AC power requirements are for the system. Communicate to the Government if the drop-in tank liner needs to be removed prior to install.

• Existing tank has water feed, heating/circulation/filtration capabilities, level, and temperature sensing.

• Contractor must meet all requirements outlined in the SOW.

SHIPPING INFORMATION

Items will be delivered to:

Tinker AFB FOB Destination Only

QUOTE SUBMISSION INFORMATION

***Include the cost of shipping into your items.

A separate charge for shipping is not allowed, Quotes are valid for no less than 30 days.

Quote is due to the Primary POC by Tuesday, 8 August 2023 at 10:00 AM Central Daylight Time, (CDT).

Contact the following individual for the information regarding this solicitation.

NOTE: E-mailed Quotes are preferred

Primary Point of Contact:

Carol D. Castle Contract Specialist carol.castle@us.af.mil Phone: 405-761-0317 E-Mail preferred

Secondary Point of Contact:

Tim Gaines Contracting Officer paul.gaines.1@us.af.mil Phone: 405-852-1833 mailto:paul.gaines.1@us.af.mil

Offerors are required to return the portion of this CSS below with the completed information and authorized signature.

Offeror may provide their company’s Quote sheet in addition to this response page.

NOTE: This Combined Synopsis/Solicitation Form alone is preferred.

SECTION 2 – OFFEROR INFORMATION

Company Name:

Address:

CAGE Code & DUNS Number:

The Government cannot enter into contracts or agreements with contractors not registered in SAM.

For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Web Page URL:

Point of Contact:

POC Phone # and e-mail address

ITEM NO SUPPLIES/SERVICES

QUANTITY UNIT TOTAL

PRICE

0001 Drop In Ultrasonic

Tank System With Installation IAW

The SOW Attachment

1 Each $__________

SECTION 3 – CERTIFICATION OF RESPONSE

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE

The Contractor is required to sign this document and return 1 copy to issuing office.

The Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

The Contractor is required to provide commercial product literature for all items quoted above as required/requested.

https://www.sam.gov/

Payment terms will be Net 30. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in the Government’s Invoicing, Receipt, Acceptance, & Property Transfer) Online Application, which can be found in the Wide Area Workflow e-Business Suite (WAWF;

(https://www. wawf.eb.mil) Payment will be made after the invoice is signed in iRAPT and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered.

Solicitation Attachments:

SOW Dated 22 June 2023-8 pages Appendix C: Dated 16 June 2023-4 pages

SECTION 4 - SOLICITATION PROVISIONS AND CLAUSES

Standard commercial warranties apply.

52.212-1 -- Instructions to Offerors – Commercial Items

ADDENDUM as prescribed in FAR 12.301(b)(1) –

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

NOTICE TO OFFERORS – SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements

1. Quotes in response to this solicitation must be submitted no later than Tuesday, 8 August 2023 at 10:00 AM CDT. Quotes must be submitted via email to Carol Castle at carol.castle@us.af.mil

The Government reserves the right to consider late quotes.

2. All price quotations must be submitted on the Quote Sheet (see last pages of this document), which must be filled out completely.

3. Shipping will be FOB Destination (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed. Please work this charge into your quote’s total price.

4. Please provide item specifications/technical information to us. This information must be sufficient for us to determine that each item either fits or does not fit the description of what we’re asking for.

5. We intend to issue the award without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint.

Failure to follow all of these instructions will render you ineligible for award.

52.212-2 ADDENDUM as prescribed in FAR 12.301(c) – As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

1. The Government intends to award this requirement resulting from this solicitation to the responsible Offeror who provides us with the lowest-priced quote for the items which meet all of the terms and conditions in this solicitation (which includes the item description).

2. After closing of this solicitation, the lowest three quotes will be evaluated by Contracting and by the Government’s subject matter experts (SME). The following evaluation factor will be used:

a. Lowest Total Price – as found on the Quote Sheet

The Government will also review Terms & Conditions-related items such as, (but not limited to), shipping info, payment info, inclusion of product documentation, the offered product’s technical merit, completed Quote Sheet, Contractor responsibility (IAW FAR 9.104-6(a)), and any other non-price items related to this requirement.

The Government reserves the right to request more information from any Offeror about their quote or to conduct interchanges at any time during the evaluation process.

The Government reserves the right to withhold award for this requirement, if the Government determines it to be in their best interest.

3. The successful Offeror will be notified that they will receive the award via e-mail from Contracting.

4. Unsuccessful Offerors will not be notified, but can find the award information, which will be posted at www.SAM.gov within 24 hours of award. The information posted will be as follows:

a. Offeror/Business Name

b. City and State

c. Contract #

d. Award amount

No other details or debrief will be provided.

52.212-3 - Offeror Representations and Certifications -- Commercial Items.

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the contractor is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4 Contract Terms and Conditions -- Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items, 52.219-6 Notice of Total Small Business Set-Aside.

http://www.sam.gov/ http://www.sam.gov/portal

Clauses/Provisions IAW FAR 12.30:

52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.209-5 Certification Regarding Responsibility Matters 52.232-40 Providing Accelerated Payments to Small Business subcontractors

The following clauses within 52.212-5 are included but not limited to:

52.203-6 Restrictions on Subcontractor Sales to the Government 52.203-13 Contractor Code of Business Ethics and Conduct 52.204-10 Reporting Executive Compensation and First-Tier Subcontract 52.204-24 "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment."

52.204-25 “Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment."

52.204-27 “Prohibition on a Byte Dance Covered Application” 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-8 Utilization of Small Business Concerns (15 U.S.C. 637(d) (2) and (3)).

52.219-14 Limitations on Subcontracting 52.219-28 Post Award Small Business Program Representation 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Veterans 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on 52.222-40 Notification of Employee Rights under the National Labor Relations 52.222-50 Combating Trafficking in Persons 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While 52.225-1 Buy American--Supplies (41 U.S.C. chapter 83).

52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L.

103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

52.225-5 Trade Agreements (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

52.225-13 Restrictions on Certain Foreign Purchases (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33 Payment by Electronic Funds Transfer—System for Award Management (31 U.S.C. 3332).

The following DFARS clauses are included but not limited to:

252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7003 Agency Office of the Inspector General 252.203-7005 Representation Relating to Compensation of Former DOD Officials 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER

INCIDENT REPORTING

252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION

252.211-7008 USE OF GOVERNMENT-ASSIGNED SERIAL NUMBERS

252.223-7008 Prohibition of Hexavalent Chromium 252.225-7000 Buy American—Balance of Payments Program Certificate 252.225-7001 Buy American and Balance of Payments Program 252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Work Flow Payment Instructions 252.232-7010 Levies on Contract Payments 252.243-7002 Requests for Equitable Adjustment 252.244-7000 Subcontracts for Commercial Items 252.247-7022 Representation of Extent of Transportation by Sea

The following Clauses are also incorporated by Reference as directed by Agency Rules:

Applicable Clauses:

52.202-1 DEFINITIONS

52.203-3 GRATUITIES

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM

EMPLOYEES OF WHISTLEBLOWER RIGHTS

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

52.204-7 SYSTEM FOR AWARD MANAGEMENT

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

52.222-25 AFFIRMATIVE ACTION COMPLIANCE

52.225-4 BUY AMERICAN--FREE TRADE AGREEMENTS--ISRAELI TRADE ACT CERTIFICATE

52.232-39 Unenforceability of Unauthorized Obligations

52.233-3 PROTEST AFTER AWARD

52.242-15 STOP-WORK ORDER

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM

52.247-34 F.O.B. DESTINATION

52.252-1 PROVISIONS / CLAUSES INCORPORATED BY REFERENCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE

5352.201-9101 Ombudsman 5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODSs)

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/browse/index/dfars Air Force Federal Acquisition Regulation Supplement (AFFARS) – https://www.acquisition.gov/browse/index/affars https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/dfars https://www.acquisition.gov/browse/index/affars