Combined Synopsis Solicitation - RFQ FA3016-20-U-0252 - Final Version.docx

Combined Synopsis/Solicitation Request for Quote (RFQ) # FA3016-20-U-0252 Conversion of a Walk-in Refer Unit to Freezer Unit Joint Base San Antonio (JBSA)-Randolph Air Force Base, Texas 15 September 2020

1. This is a combined synopsis/solicitation for commercial items prepared In Accordance With (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued. The solicitation number FA3016-20-U-0252 is being issued as a Request for Quote (RFQ). The RFQ is for commercial services prepared IAW FAR Parts 12 & 13. This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular (FAC) 2020-07 published in the Federal Register on 31 August 2020 and the Defense Far Supplement (DFARS) Publication Notice 20200831, dated 31 August 2020.

This requirement is being solicited as a 100% Small Business Set-Aside, Brand Name or Equal – Conversion of a Walk-in Refer Unit to a Freezer Unit for Building 860) acquisition. The Government will accept only written quotes submitted by Small Businesses.

IAW FAR 52.212-1(g), the Government intends to make an award based on the initial quote submissions without conducting interchanges; therefore, each quote should contain the Contractor’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges using Interchange Notices (INs) if it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the quoter that may address any aspect of the quote and may or may not be documented in real time. Quoter responses to the INs will be considered in making the order selection decision. Interchanges may be conducted with one, some or all quoters as the Government is not required to conduct interchanges with any and/or all quoters responding to this RFQ.

2. DESCRIPTION OF REQUIRMENT: This is a requirement for the Brand Name or Equal – Conversion of a Walk–in Refer Unit to a Freezer Unit for Building 860, 802 FSS/FSVF, Joint Base San Antonio (JBSA) – Randolph Air Force Base, Texas, in accordance with the attached Statement of Work (SOW), dated 10 September 2020.

(See Attachment 1).

This acquisition requirement must meet the minimum Specifications/Salient Characteristics for the new Freezer Walk-in Unit (Attachment 2).

3. CLIN BID SCHEDULE: The Quoter must provide a written quote for the requirements herein. Written quotes shall include the unit, extended price and total prices for each of the contract line item numbers (CLINs) in the schedule. (See Attachment 3).

4. NAICS Code: 333415 – Air Conditioning and Warm Air Heating Equipment and Commercial and Industrial Equipment Manufacturing

NOTE: Only quoters having the above NAICS Code listed in their profile will be considered for award.

5. SIZE STANDARD: 1,250 employees

6. DELIVERY AND ACCEPTANCE: Within 30 days After Receipt of Order (ARO)

7. FOB: Destination

8. INSPECTION AND ACCEPTANCE: Destination by the Government

9. DELIVERY ADDRESS:

Attention: Mr. Robert Murray

802 FSS/FSVF

1985 First Street West,Building 860 Randolph Air Force BAse, Texas 78150

10. MANDATORY SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: Interested parties for this acquisition must be registered in the System for Award Management (SAM) Database. If not registered, you may request an application through the SAM website at http://beta.sam.gov//. NOTE: In addition, please ensure you provide company information as requested on Attachment 4.

11. It is each Contractor’s responsibility to ensure their written quote meets all applicable Clauses and Provisions (Attachment 5) and evaluation requirements are included and are completed IAW the Statement of Need (SON) (Attachment 2). The Government assumes no responsibility for late or incomplete responses to the RFQ. Late responses will be processed IAW FAR 52.212-1(f).

12. SITE VISIT: The government will be conducting a one-time only site visit at Building 860 at 10:00 AM. Central Standard Time, on 21 September 2019. . Vendors wishing to attend this site visit will need to contact this contracting office via email if they plan to attend. Cameras may be used on this site visit. Please provide the following information with your request to david.schory@us.af.mil no later than 18 September 2020 at noon Central Standard Time (CST).

· Name of individuals attending

· Company name

· Cell phone number

· Driver's License Number with state it was issued

· Citizenship

13. QUOTE PREPERATION INSTRUCTIONS: The Government will award a firm fixed price contract, to a Small Business vendor resulting from this RFQ, whose quote conforms to the RFQ and is the most advantageous to the Government, price and other factors considered.

Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items (June 2020) is hereby tailored as follows:

a) Contractor’s quote shall conform to the salient characteristics, SOW, and this solicitation. Any written quote not conforming to the required qualifications shall be deemed unacceptable and therefore ineligible for award.

b) Submit quotes to 502d Contracting Squadron (502d CONS) by email, at/or before the closing time specified in paragraph 12c of this solicitation. Quotes are subject to the submission timelines required in FAR 52.212-1 (f) (2) (i). Due to Government computer firewall security and file size limitations, please be advised that it is the prospective Contractor’s responsibility to ensure that 502d CONS receives ALL required documents on time, including acknowledgment of receipt from the Government, and in strict accordance with FAR 52.212-1(f).

c) Submission of Quotes: Contractors shall submit quotes electronically no later than 25 September 2020, noon Central Standard Time (CST) to both contracting points of contact in paragraph 15 of this solicitation. All packages requiring fill-in information must be returned with the Contractor’s quote, unless otherwise changed via solicitation amendment. Amendments must be acknowledged in writing or the quote may be considered non-responsive. It is the quoter’s responsibility to check for amendments issued against this solicitation and respond accordingly

d) The quote shall be clear, concise, and include sufficient detail for effective evaluation. Responses to this solicitation shall strictly adhere to the requirements set forth in the solicitation. All documents/attachments submitted in response to the RFQ shall be in Microsoft Word, Microsoft Excel, or PDF format. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such proposals from consideration for award. The quote shall not contain any extraneous information such as advertisements or marketing material.

e) Quotes must include the following:

· Proposed unit and extended prices for all line items (see Attachment 3).

· The Contractor’s Company information (see Attachment 4)

· The quoter shall hold the prices in its offer for 30 calendar days from the date specified for receipt of quotes, unless another time is specified.

· Technical Quotes shall be clear, concise and shall include sufficient detail for effective evaluation.

· All prices in the Schedule of Supplies/Services shall be rounded to two decimal places and all extended amounts must equal the unit price multiplied by the unit quantity.

· The Contractor shall submit a complete written Bill of Materials (BOM) including the make and model of the proposed new Freezer Walk in Unit equipment, drawings, pictures, and any technical specifications in order to co0mplete this project.

(End of Addendum)

13. BASIS OF AWARD/QUOTE EVALUATION: Using Simplified Acquisition Procedures in accordance with FAR 13.106, The 502d Contracting Squadron will award a Firm Fixed Price (FFP) contract to the vendor who is determined to provide the best value to the Government. Vendor submissions will be evaluated as outlined below.

a. BEST VALUE DETERMINATION: A single award will be made to the responsive vendor whose quotation represents the Best Value to the Government that reflects a complete understanding of both the salient characteristics/specifications of the requirement and the SOW. Best value is expected to result from selection of the technically acceptable quotation, technically acceptable written Project Work Plan the ability to meet the delivery requirement and the lowest evaluated price. To be eligible for award, a quotation must meet all technical requirements and conform to all required terms and conditions, and provide all required information. Quotations should contain the quoter's best terms on a price and technical capability standpoint. Only those quotations either determined to be technically acceptable, initially or as a result of interchanges, will be considered for award.

b. EVALUATION FACTORS: The quoter who is determined to represent the best value will be evaluated on the following criteria:

1. The Contractor shall provide a complete written Bill of Materials (BOM) including the make and model of the proposed new Freezer Walk in Unit equipment, drawings, pictures, and any technical specifications in order to co0mplete this project. Please limit to 5 pages.

2. Delivery Time– Please include the delivery and installation timeframe in your quote.

3. Pricing – The total evaluated price must be found to be fair and reasonable.

14. Independent consultation with Government Officials concerning the project requirements is prohibited since evaluation of quotations will be based on the requirements stated in this RFQ. Industry generated questions regarding the technical requirements, design, coordination, and/or the interpretation of RFQ requirements during the solicitation phase shall be written and directed to the Contract Specialist and Contracting Officer as noted below.

15. Contracting Points of Contact:

Attachments:

1. Statement of Work, dated 10 September 2020

2. Statement of Need (SON)

3. CLIN Bid Schedule

4. Contractor’s Company Information Sheet

5. DD Form 1449 (includes Provisions and Clauses)

6. Drawing of the Interior Design of Building 860