combined_synopsis_solicitation Portable toilets 16-26 October.docx

This is a combined synopsis / solicitation for commercial items provided in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation W912LN-21-Q-0003 is issued as a Request for Quotes and incorporates provisions and clauses in effect through Federal Acquisition Circular 05-89.

This Procurement is being posted as a total small business set aside under the NAICS code 562991 with size standard $7.5 million. USPFO for Vermont, VT-PFO-PC, has a Firm Fixed Price requirement for a vendor to provide portable toilets and hand washing stations for a VT ARNG unit’s Annual Training at Camp Ethan Allen in Jericho, Vermont 05465. The training runs from October 16 - 26, 2020. See attached PWS and related documents for specific details.

Attached documents in Contracting Opportunities:

FAR Clause 52.204-24 Representation.docx INF_AT_OCT20_Portable_Toilet_PWS.DOCX Provisions and Clauses for Portable Toilets.docx

This acquisition is Subject to Availability of Funds. Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. FAR 52.232-18

The Government does not accept responsibility for non-receipt of quotes. It is the vendor's responsibility to request and receive confirmation of quote receipt. All Questions regarding this solicitation must be submitted NO LATER THAN 9:00 a.m. eastern daylight time 6 October 2020 to Michael.l.follett.civ@mail.mil. Questions with Answers will be posted NLT 6 October 2020 5:00 pm. EST or sooner if possible.

Proposals must be in written form addressing all factors requested below for Technical, Past Performance, and Price. Please send all proposals electronically (emailed to michael.l.follett.civ@mail.mil or posted to Beta Sam) to arrive NO LATER THAN 5:00 p.m. eastern daylight time, 8 October 2020. Vendors will also reference the solicitation number when submitting a bid. All responsible sources may submit an offer which, if received in a timely manner, will be considered.

Vendor required submission documents:

1) Technical proposal

2) Past performance references

3) Pricing structure using format identified below

4) Acknowledgement of Amendments to the solicitation, which includes amendments for questions and answers.

5) Completion of applicable certifications and representations via System for Award Management. (FAR 52.212-3, Offeror Representations and certifications – Commercial items (Dec 2016) Alternate (Oct 2014)).

6) Completion of attached representation. (FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020).

Please submit quotes in accordance with the following pricing structure:

11 days

11 days

4 days

The provision 52.212-1, Instructions to Offerors, applies to this acquisition.

Effective 1 June 1998, contractors must be registered in the System for Award Management (SAM), prior to receiving any contract award. You can register in SAM via the internet at https://www.sam.gov. Refer to Clause 52.212-3 below.

Basis of Award:

The government will award a firm fixed price contract resulting from this solicitation to a responsible vendor whose quote conforms to this solicitation and is considered most advantageous to the Government, based on price, past performance, and technical proposal. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and accept other than the lowest offer from an offeror providing a best value proposal.

Evaluation Approach: 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract to the responsible offeror whose quote conforms to this solicitation that will be most advantageous to the Government and a Best Value determination will be made by the Contracting Officer based on price, technical proposal, and past performance.

(b) Technical Proposal: Proposals shall address the required cleaning schedule service and contingency planning considerations that ensure continuous operations during unforeseen circumstances; weather or other acts of nature or manmade events that could cause delays or failure to provide required services. The technical approach is not a concurrence with or a cut and paste of the PWS requirements, nor is it a capability statement, it is the vendors planned approach to providing clean and safe portable toilets.

(c) Past Performance: Potential vendors will provide three past performance references and any proposed subcontracting relationships. Past performance will be evaluated based on customer satisfaction, quality of food prepared, timeliness and compliance with delivery and/or performance schedule current or within the last eighteen months for jobs that are similar in size and duration to this requirement. This information will be checked for reliability and dependability.

In conducting the Past Performance evaluations, the Government reserves the right to use both the information provided in the offeror’s Past Performance references and information obtained from other sources available to the Government, to include, but not limited to, the Contract Performance Assessment Reporting System (CPARS) including Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers and Fee Determining Officials; the Defense Contract Management Agency (DCMA), and commercial sources.

1. FACTORS TO BE EVALUATED:

Award will be made to the offeror whose proposal is most advantageous to the Government based upon an assessment of the evaluation factors described below.

Factor 1: Technical Capability: The Technical Capability will be evaluated on the capabilities and strength of proposal based on how it applies to the Performance Work Statement (PWS). A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation Approach, Paragraph (b)” of this section. During evaluation of each proposal, the Government will assign the Technical factor an adjectival rating and write a narrative evaluation reflecting the identified findings.

Factor 2: Past Performance: Each offeror’s past performance will be reviewed using a list of references and/or contract numbers to determine relevancy and confidence assessment.

Factor 3: Cost/Price: The resulting award will be a Firm Fixed Price. Price reasonableness may be utilized in the evaluation of the Firm-Fixed Price effort.

1). FFP Evaluation. For a price to be fair and reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Offeror’s proposed fixed-price CLINs may be evaluated, using one or more of the techniques described in FAR 15.404-1 in order to determine if they are fair and reasonable

2) Overall Price Proposal Evaluation: The overall Cost/Price proposal will evaluated for the following:

a) Compliance: The Cost/Price proposal submitted by the Offeror will be evaluated for compliance based upon the submission requirements contained in the instructions.

b) Unbalanced Pricing: The Offeror’s overall Cost/Price proposal will be evaluated for unbalanced pricing as defined in FAR 15.404-1(g). An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government (see FAR 15.404-1(g)(1) through FAR 15.404-1(g)(3)).

c) Errors: The Offeror’s Cost/Price proposal will be reviewed for errors. The Offeror may be given an opportunity to clarify certain aspects of their proposal at the sole discretion of the Contracting Officer.

d. Past Performance Factor. The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS.

1) Evaluation of past performance shall be done by review of information provided by the offeror’s references and previous contracts of the same size and scope to this PWS.

2) The Government will focus its inquiries on the offeror’s (and major subcontractor’s) record of performance as it relates to all solicitation requirements, including cost, schedule, and past performance. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will be assigned a “neutral confidence rating” and its proposal will not be evaluated either favorably or unfavorably on past performance. The Government may use data provided by the offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services.