Combined Synopsis Solicitation_Phenom_Pharos_09172025.pdf

Combined Synopsis/Solicitation – Competitive

Solicitation No. NIAID-NIAID-266

Title: NIH/NIAID – Phenom Pharos G2 Desktop Scanning Electron Microscope (Brand Name or Equal)

(i) This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued.

(ii) This acquisition is for a commercial item and will be conducted under the authority of FAR Part 13 – Simplified Acquisition Procedures and FAR Part 12 – Acquisition of Commercial Products and Commercial Services. A Firm-Fixed-Price (FFP) Purchase Order is contemplated.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05 dated August 7, 2025.

(iii) NAICS Code: 334516 – Analytical Laboratory Instrument Manufacturing. Small business size standard: 1,000 employees.

PSC: 6650 – Optical Instruments, Test Equipment, Components, and Accessories

This requirement shall be solicited using full and open competitive procedures on a brand-name or equal basis.

(iv) Description The Government requires the following brand-name or equal Equipment:

One (1) Phenom Pharos G2 Desktop Field Emission Scanning Electron Microscope (FE-SEM) system, including specified accessories, software, installation, training, and warranty.

The complete Purchase Description (Attachment 1) provides details of the requirement, including salient characteristics.

Delivery: Equipment and training shall be delivered and completed within 55–70 days ARO.

Equipment will be delivered to the address in Section (v). Installation is expected to be straightforward; however, vendor shall provide installation support if needed, at no additional cost to the Government.

(v) Delivery Address NIH / NIAID — Vaccine Research Center Building 40, Room 4607B 40 Convent Drive Bethesda, MD 20892, USA

All applicable import duties, tariffs, or customs fees shall be included in the quoted firm-fixed price. The Government will not reimburse these costs separately. Delivery shall be made FOB Destination to the NIH/NIAID Vaccine Research Center, Bethesda, MD.

(vi) Applicable FAR and HHSAR Provisions and Clauses

The following Federal Acquisition Regulation (FAR) and Department of Health and Human Services Acquisition Regulation (HHSAR) provisions and clauses apply to this solicitation and any resulting award. The full text of FAR 52.212-4, Contract Terms and Conditions— Commercial Products and Commercial Services, is provided separately in Attachment 2.

The full text of FAR 52.212-5 (Jan 2025), Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services, is provided separately in Attachment 3.

Additional Applicable FAR Provisions and Clauses

• 52.204-7, System for Award Management

• 52.204-16, Commercial and Government Entity Code Reporting

• 52.204-18, Commercial and Government Entity Code Maintenance

• 52.204-24, Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment

• 52.204-26, Covered Telecommunications Equipment or Services—Representation

• 52.204-29, Federal Acquisition Supply Chain Security Act Orders—Representation

• 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition

• 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment

• 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

• 52.212-2, Evaluation—Commercial Products and Commercial Services (Award will be made on a Lowest Price Technically Acceptable basis)

• 52.212-3, Offeror Representations and Certifications—Commercial Products and

Commercial Services

• 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial

Services

• 52.225-5, Trade Agreements

• 52.225-6, Trade Agreements Certificate

• 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

• 52.232-39, Unenforceability of Unauthorized Obligations

• 52.252-1, Solicitation Provisions Incorporated by Reference

• 52.252-2, Clauses Incorporated by Reference

• 52.252-6, Authorized Deviations in Clauses

Applicable HHSAR Clauses

• 352.239-73, Electronic and Information Technology Accessibility Notice

• 352.239-74, EIT Accessibility

(vii) Submission of Quotes Quotes must include:

1. Technical description demonstrating capability to fully meet the Purchase Description (Attachment 1).

2. Pricing information (unit and extended price).

3. UEI number and business size classification.

4. Completed FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, or certification that current SAM registration is accurate.

5. Completed FAR 52.204-24 and 52.204-26 certifications (Attachment 3).

Failure to submit a completed FAR 52.225-6, Trade Agreements Certificate, may render a quotation ineligible for award.

6. Completed FAR 52.225-6, Trade Agreements Certificate (Attachment 4). Quoters must identify country of origin for the equipment components.

Submission Deadline: Quotes must be submitted electronically no later than September 22, 2025, at 8:00 AM Eastern Time.

Submission Address: Quotes shall be emailed to:

Marlene E. Milgram, Contracting Officer Email: marlene.milgram@hhs.gov

Late responses and faxed responses will not be accepted.

(viii) Questions Questions regarding this solicitation must be submitted electronically to:

Marlene E. Milgram, Contracting Officer Email: marlene.milgram@hhs.gov mailto:marlene.milgram@hhs.gov mailto:marlene.milgram@hhs.gov

(ix) Additional Information

- The Government intends to award a single FFP purchase order but reserves the right to make no award if deemed in the Government’s best interest.

- All offerors must be registered and active in SAM.gov at the time of quotation submission and at the time of award.

- No DPAS rating applies.

Attachments:

Attachment 1 - Purchase Description – Phenom Pharos G2 Desktop FE-SEM (Brand Name or Equal)

Attachment 2 – FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (full text)

Attachment 3 – FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2025) (applicable boxes checked)

Attachment 4 - FAR 52.204-24 and FAR 52.204-26 – Representations and Certifications (Offerors must complete, sign, and return with their quote.)

Attachment 5 - FAR 52.225-6, Trade Agreements Certificate (Offerors must complete, sign, and return with their quote.)

Attachment 6 - Invoicing Instructions