Combined Synopsis Solicitation - Optivision Services.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will NOT be issued.

The solicitation number is W9124L-21-R-0011. This solicitation is issued as a Request for Quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-04, effective 01/19/2021.

This requirement is being solicited as 100% Small Business Set-Aside. The North American Industry Classification System (NAICS) code is 541513 Computer Facilities Management Services. The business size standard is $30 Million.

List of Contract Line Item Numbers (CLINs), quantities, and units of measure:

CLIN 0001

QUANTITY: 1

UNIT OF ISSUE: JOB

OPTIVISION BASE PERIOD

Description: Contractor shall provide Fort Sill Optical Fabrication Laboratory – Optivision Full Lab

Management System (FLMS) Software Maintenance, technical support and services for the base period of performance in accordance with the minimum salient characteristics provided below.

Base period of performance: 10 February 2021 through 9 February 2022. Note: base period of performance start date may be adjusted upon award, but will be for one full calendar year.

CLIN 1001

QUANTITY: 1

OPTIVISION OPTION YEAR ONE (1)

Description: Contractor shall provide Fort Sill Optical Fabrication Laboratory – Optivision Full Lab

Management System (FLMS) Software Maintenance, technical support and services for the Option Year One (1) period of performance in accordance with the minimum salient characteristics provided below.

Option Year One (1) period of performance: 10 February 2022 through 9 February 2023.

CLIN 2001

QUANTITY: 1

OPTIVISION OPTION YEAR TWO (2)

Description: Contractor shall provide Fort Sill Optical Fabrication Laboratory – Optivision Full Lab

Two (2) period of performance in accordance with the minimum salient characteristics provided below.

Option Year Two (2) period of performance: 10 February 2023 through 9 February 2024.

CLIN 3001

QUANTITY: 1

OPTIVISION OPTION YEAR THREE (3)

Description: Contractor shall provide Fort Sill Optical Fabrication Laboratory – Optivision Full Lab

Three (3) period of performance in accordance with the minimum salient characteristics provided below.

Option Year Three (3) period of performance: 10 February 2024 through 9 February 2025.

CLIN 4001

QUANTITY: 1

OPTIVISION OPTION YEAR FOUR (4)

Description: Contractor shall provide Fort Sill Optical Fabrication Laboratory – Optivision Full Lab

Four (4) period of performance in accordance with the minimum salient characteristics provided below.

Option Year Four (4) period of performance: 10 February 2025 through 9 February 2026.

Description of requirements: The U.S. Army proprietary and customized Optivision OFE LMS Optical Lab Software Maintenance, Program Updates, Technical Support, Lens Updates, and Extended Services includes all of the following: Unlimited Software Use License; Unlimited Jobs Per Day Processing; Unlimited Workstation PC connections; Full OFE Lab-specific Customizations; Full SRTS-specific Custom Integration; Lab Software Maintenance and Services; Lab Software Upgrades and/or Enhancements; Lab Software Technical Support; 24x7 On-call Technical Support Availability; Optivision Knowledge Base Lab Software Service Manual; Optivision Issues Site Customer Support and Services Ticket Documentation Interface; Optivision DoD Wiki Site.

Contractor shall meet the following minimum salient characteristics:

Shall hold a current and valid DHA Evaluated/Approved Products List (DHA EAPL) Certification in order to be installed, operated, updated, and supported on a Government DoD MEDCOM facility network.

Shall hold an approved and fully valid DoD Privacy Impact Assessment (PIA) for DoD Defense Health Program Funded System use for US Army Medical Command facilities.

Shall be fully integrated and working with the legacy and web-based US Armed Forces Spectacle Request Transmittal System (SRTS) for bi-directional communication to receive orders and supply statuses.

Shall include a customizable single-page DD771 that offers finishing info, special instructions, remarks, and other details needed all on one ticket.

Shall automatically assign 4-digit tray numbers to allow the jobs to be pulled up automatically on the lab equipment.

Shall generate custom PDF documentation that is readable by DoD DocStar document management system to store and archive prescription job data and avoid duplicate print-outs.

Shall include custom OFE Frame Manager to store, edit, recall, and update OFE frame styles and shapes.

Shall print colors on ticket to place job in correct Trainee/yellow, Tint/black or other Readiness, Air Force, Reserve, etc. colored tray.

Shall support Digi CM or EtherLite Serial Network adapters and connectors compatibility to simplify serial communication connection set up, readiness, and maintenance.

Shall provide a daily intake/output work report, a lenses and frames consumables report, a stock needed for daily replenishment report, breakage reports, and other OFE lab information management reporting all on demand.

Shall include serial laser barcode scanner reader compatibility with all finishing lab equipment.

Shall include software maintenance, program upgrades, enhancements and warranty, and on-call support availability.

Period of Performance:

Base period of performance: 10 February 2021 through 9 February 2022.

Option Year One (1) period of performance: 10 February 2022 through 9 February 2023.

Option Year Two (2) period of performance: 10 February 2023 through 9 February 2024 Option Year Three (3) period of performance: 10 February 2024 through 9 February 2025.

Option Year Four (4) period of performance: 10 February 2025 through 9 February 2026.

Acceptance by: Government. FOB: Destination.

FAR 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. The following addendum to FAR 52.212-1 is applicable to this requirement:

CLARIFICATION OF THIS SOLICITATION

Prospective offerors are cautioned against soliciting views, clarification, interpretations, etc., of this solicitation from agencies or individuals of the Government other than the office issuing this solicitation. The points of contact (POCs) below. All clarifications and/or questions are due 3 February 2021 at 4 PM, central time. Sufficient time should be allowed for a reply to reach offerors before submission of their bids/offers. No phone calls, email only.

Oral explanations will not be binding.

Contracting Officer (KO): Addam C. Tate; addam.c.tate.civ@mail.mil

INTERRUPTION OF GOVERNMENT PROCESSES

If an emergency or unanticipated event interrupts normal Government processes so that quotations/proposals/bids cannot be received at the office designated for receipt by the exact time specified in the RFQ, and urgent Government requirements preclude an amendment or other notice of an extension of the bid opening/closing date, the time specified for receipt of quotes/proposals/bids will be deemed to be extended to the same time of day specified in the RFQ on the first work day on which normal Government processes resume. If no time is specified in the solicitation, the time for receipt is 4:00 p.m., local time for the designed Government office.

FAR 52.212-1, Evaluation – Commercial Items applies to this acquisition. The following addendum to FAR 52.212-1 is applicable to this requirement:

ADDENDUM TO 52.212-2- Evaluation- Commercial Items

EVALUATION AND AWARD

The Government will evaluate quotes in response to this request and award a purchase order to the responsible quoter whose quote conforming to this request, will be most advantageous to the Government considering price only. Award will be made based upon the best value to the Government in accordance with procedures in FAR 13.106-2(b).

NOTICE OF AWARD

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Quoters shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Items with its quote.

The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items applies to this acquisition. The following addendum to FAR 52.212-4 is applicable to this requirement:

APACHE GATE DELIVERY INFORMATION

All delivery trucks, transportation trucks, vehicles pulling trailers, every type of cargo or construction vehicle must enter through Apache Gate.

Location of Apache Gate: Take the Medicine Park exit 45 off of Interstate 44, proceed west on highway 49 (approximately 0.5 mile). Entrance to Apache Gate is on the left (south).

Hours for Apache Gate are: Mon- Fri/5 a.m.-9 p.m., Sat/6 a.m. – 2 p.m., closed on Sunday.

CONTRACTUAL AUTHORITY

No written or oral statements of any person whosoever other than the Contracting Officer will, in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

CHANGES

Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriation data, etc., which may be made unilaterally by the Government.

PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS

Contractor shall obtain all necessary permits, give all notices, pay all license fees and taxes, comply with all Federal, state, municipal, county, and local Board of Health ordinances, rules and regulations applicable to the business carried on under this contract, and are responsible for all applicable state sales and use taxes.

OPTION TO EXTEND SERVICES

a. Services described herein may be extended as described at FAR 52.217-8 by the Contracting Officer’s written notice to the Contractor any time before contract expiration. This option is intended to protect the Government from disruption of mission essential services in the event of unusual administrative problems or other extenuating circumstances.

b. No legal liability on the part of the Government for payment of any money for performance under any option beyond 30 September of the contract year shall arise unless and until funds are made available to the Contracting Officer for such performance and notice of such availability, to the be confirmed in writing by the Contracting Officer, is given to the Contractor.

APPLICABLE WAGE DETERMINATION (S)

The following U.S. Department of Labor Wage Determination (s) is (are) applicable to this procurement: (a copy of each Determination is incorporated herein and made a part hereof herein.

Wage Determination No Date 2015-5313 Revision 12 12/21/2020

IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES

Each side of Contractor-owned vehicles shall bear the Contractor's name in 2-inch letters. Each Contractor employee shall possess an identification card to include employee's name, name of Contractor, current photo, and card serial number. Additionally, each Contractor employee shall display on his/her person a badge or name tag which shall include the name of the employee and the Contractor's name. The Contractor shall collect Contractor-furnished identification badges upon termination of employee.

CONDUCT OF EMPLOYEES

The Contractor’s employees shall not be permitted to carry firearms, knives or other lethal weapons while on Fort Sill.

CHANGES

Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriation data, etc., which may be made unilaterally by the Government.

STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

In accordance with FAR Clause 52.222-42 “Statement of Equivalent Rates for Federal Hires” incorporated into this contract by reference by FAR Clause 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items,” the following information is furnished:

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

EMPLOYEE CLASS MONETARY WAGE-FRINGE BENEFITS*

System Support Specialist $22.98 – 46.8%

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to this acquisition: FAR 52.204-10; 52.209-6; 52.219-6; 52.219-28; 52.222-3; 52.222-21; 52.222-26;

52.222-36; 52.222-50; 52.223-18; 52.224-3; 52.225-13; 52.232-33; 52.222-41; 52.222-42; 52.222-43.

The following additional contract requirements or terms and conditions are applicable to this requirement:

CLAUSES INCORPORATED BY REFERENCE

52.204-9 Personal Identity Verification of Contractor Personnel 52.204-13 System for Award Management Maintenance 52.204-18 Commercial and Government Entity Code Maintenance 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.212-4 Contract Terms and Conditions--Commercial Items 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

52.247-34 F.O.B. Destination 252.201-7000 Contracting Officer’s Representative 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7003 Control Of Government Personnel Work Product 252.204-7004 DoD Antiterrorism Awareness Training for Contractors 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

252.211-7003 Item Unique Identification and Valuation 252.223-7008 Prohibition of Hexavalent Chromium 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

252.243-7001 Pricing Of Contract Modifications 252.244-7000 Subcontracts for Commercial Items 252.246-7008 Sources of Electronic Parts 252.247-7023 Transportation of Supplies by Sea

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 Option to Extend Services

Fill-ins: As part of price evaluation, the Government will evaluate its option to extend services by adding six (6) months of the quoter’s final option period price to the quoter’s total price. Quoters are required only to price the base and option periods. Quoters shall not submit a price for the potential six

(6) month extension of services period. The Government may choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing the rates of that performance period.

52.217-9 Option to Extend the Term of the Contract Fill-ins: 30 days; 60 days; five (5) years, six (6) months.

52.252-2 Clauses Incorporated by Reference Fill-ins:

https://www.acquisition.gov/?q=browsefar

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

252.232-7006 Wide Area WorkFlow Payment Instructions Fill-ins provided upon award.

PROVISIONS INCORPORATED BY REFERENCE

52.204-7 System for Award Management 52.204-16 Commercial and Government Entity Code Reporting 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment.

52.212-1 Instructions to Offerors – Commercial Items 52.217-5 Evaluation of Options 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

PROVISIONS INCORPORATED BY FULL TEXT

52.212-3 ALT 1 Offeror Representations and Certifications – Commercial

Items

52.252-1 Solicitation Provisions Incorporated by Reference Fill-ins:

https://www.acquisition.gov/?q=browsefar

The date, time and place offers are due: All quotes shall be submitted to the following email address. Electronic submissions only. Facsimile or mailed quotes will not be accepted.

Due Date: 8 February 2021 by 4:00 PM, central time.

Submit to: ADDAM C. TATE, CONTRACTING OFFICER. Email: addam.c.tate.civ@mail.mil with the subject line: “[insert company’s name] Quote for W9124L-21-R-0011 / Optivision Services”

The name and telephone number of the individual to contact for information regarding the solicitation: Addam C.

Tate, Contracting Officer. 580-442-3386.

[End of Combined Synopsis/Solicitation]