Combined Synopsis Solicitation Notice - 36C25624Q0529.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Magnetic Resonance Imaging (MRI) Handheld Ferromagnetic Detectors

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25624Q0529

RESPONSE DATE/TIME/ZONE 03-08-2024 13:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 10 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 6525

NAICS CODE* 334510

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contracting Officer Jeneice Matthews jeneice.matthews@va.gov

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VA Medical Center

2002 Holcombe Boulevard Houston Texas

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS jeneice.matthews@va.gov

EMAIL DESCRIPTION 36C25624Q0529 Request for Quote

DESCRIPTION

36C25624Q0529 – Magnetic Resonance Imaging (MRI) Handheld Ferromagnetic Detectors or its equivalent at Michael E. DeBakey VA Medical Center (MEDVAMC) located in Houston, Texas.

1. This is a combined synopsis/solicitation (CSS) for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR Part 13.5, Simplified Acquisition Procedures for Certain Commercial Products and Commercial Services as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested, and a written solicitation document will not be issued.

2. The CSS number is 36C25624Q0529. It is issued as a Request for Quote (RFQ). The government anticipates awarding one Firm-Fixed Price contract resulting from this solicitation.

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03 (effective: 02/23/2024).

4. This solicitation is issued as Total Small Business Set-Aside.

5. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510-Electromedical and Electrotherapeutic Apparatus Manufacturing, with a small business size standard of 1,250 employees.

6. The FSC/PSC is 6525-Imaging Equipment and Supplies: Medical, Dental, Veterinary.

7. The Department of Veterans Affairs (VA), Michael E. DeBakey VA Medical Center, 2002 Holcombe Boulevard, Houston, Texas 77030 is requesting to purchase requesting the purchase of five (5) MRI Handheld Ferromagnetic Detectors.

8. A complete description of the requirement and/or applicable government need(s) are as follows: See attached 36C25624Q0529.

Contracting Office:

Department of Veteran Affairs Network Contracting Office (NCO)-16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston, TX 77056

Contracting Officer:

Jeneice Matthews POC: jeneice.matthews@va.gov

Quotes in response to this RFQ are due at 12:00 PM Central Standard Time, March 8, 2024.

Quotes shall be submitted in writing and sent via email to jeneice.matthews@va.gov .

Please insert “Solicitation 36C25624Q0529 Quote” in the subject line of your email. Please contact Jeneice Matthews for questions or other inquiries about this solicitation via email at jeneice.matthews@va.gov by 12:00p.m. Central Standard Time on March 7, 2024. If questions are received, an amendment to this request for quote will be posted with all questions and answers.

mailto:jeneice.matthews@va.gov mailto:jeneice.matthews@va.gov

36C25624Q0529

SECTION B

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR ADMINISTRATOR: __________________________

CONTRACTOR POC NAME: __________________________

CONTRACTOR POC PHONE NUMBER: _________________________

CONTRACTOR ADDRESS: ___________________________________

EMAIL ADDRESS: ___________________________________________

UEI No. __________________________________________________ CAGE Code: ________________________________________________

TAX ID ____________________________________________________

GSA/FSS, NAC, SEWP Contract No (if applicable) _______________________

b. GOVERNMENT: Contracting Officer 36C256 Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management

3. INVOICES: Invoices shall be submitted in arrears:

a. Other [X]: Upon receipt and acceptance by the Government.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

a. Department of Veteran Affairs Financial Service Center (FSC) e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

5. OFFEROR SHALL COMPLETE THE FOLLOWING LOCATED IN SECTIONS B AND E OF THIS

SOLICITATION:

a) Section B- Contract Administration Data, Contractor contact information.

b) Section B- Price/Cost Schedule, unit price, amount, and grand total.

c) Section B- Delivery Date.

d) Section E- 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

e) Submit manufacturer authorized distributor letter.

6. EVALUATION: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. All quoters must have a current registration in the System for Award Management (SAM) to be considered for award, all quoters must be certified with the U.S. Small Business Administration (SBA) and submit an authorized distributor letter by the Original Equipment Manufacturer (OEM) to be considered responsive.

http://www.fsc.va.gov/fsc/einvoice.asp

7. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 PD240CH-Z4

MRI Handheld Ferromagnetic Detector

5.00 EA

PRINCIPAL NAICS CODE: 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary

MANUFACTURER PART NUMBER (MPN): PD240CH-Z4

GRAND TOTAL

B.3 DELIVERY SCHEDULE

*** FOB Destination. All shipping charges must be included in price of items. ***

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 SHIP TO: Michael E. DeBakey VA Medical Center ATTN: Warehouse, Building 100 2002 Holcombe Blvd.

Houston, TX 77030

USA

5.00 _______________________

MARK FOR: To be Determined (TBD)

FOB: DESTINATION

B.4 STATEMENT OF WORK

1. General Information: The Michael E. DeBakey VA Medical Center (MEDVAMC) located at 2002 Holcombe Boulevard, Houston, Texas 77030 is requesting the purchase of five (5) Magnetic Resonance Imaging (MRI) Handheld Ferromagnetic Detectors or its equivalent for the MEDVAMC. See Equipment Schedule in Section 2. The contract shall be for a Firm-Fixed Price.

2. Equipment Schedule:

Item # Brief Description of Supply/ Service* Qty Unit

1 PD240CH-Z4

MRI Handheld Ferromagnetic Detector

5 EA

3. Salient Characteristics: All items shall include, but not limited to as follows:

a) Dual-sensing capabilities for separately screening either ferrous metallic items or any type of metallic item.

b) Nonmagnetic construction for operation in Zone IV.

c) Three modes of operation: high-performance ferrous only, detection around the head and body, and full metal detection around the entire body.

d) Dual-tone and dual-color display for high-precision pinpointing.

e) Audible and visual-magnitude alert settings.

f) Visual signaling combined with audio signaling to provide feedback on the location and position of the object under alarm.

g) Battery life: >100 hours for all metals; >50 hours for body or head.

h) MR conditional to 3 Tesla.

i) Mitigates the risk of an RF burn occurring in the scanner due to Ferrous or nonferrous metals.

j) The Detector device must be capable of separately detecting both ferrous and nonferrous metallic items, providing protection from adverse magnetic field interaction and potential RF-induced metallic heating.

4. Warranty and Support: The warranty and support shall cover the items in Section 2 in accordance with standard manufacturer warranty.

5. Delivery: The Contractor shall deliver all items to the Michael E. DeBakey VA Medical Center ATTN: Warehouse, 2002 Holcombe Blvd. Houston, Texas 77030.

5.1 Items shall be packaged to prevent damage or deterioration during shipment, handling, and storage.

5.2 The Contractor shall provide the delegated Department of Veterans Affairs (VA) Point of Contact (POC) with Alert/Notifications of any delays in delivery as well as any or all technical advisory/recalls prior to or simultaneously with filed alerts.

5.3 The Contractor shall be responsible for replacement of unsuitable or damaged equipment or items delivered in error.

5.4 The Contractor shall pay all shipping and handling fees for items.

6. All items shall meet manufacturer specifications. The Contractor is responsible for any missing equipment, parts, and components not included to carry out the delivery. Delivery of all quantities FOB Destination to the location in section 5.

7. Hours of Coverage: All work shall be conducted Monday through Friday at 8:00a.m. – 4:30p.m., excluding Federal holidays and unless other times are arranged in advance and approved in writing by the delegated VA POC. The government also observes Executive Orders, President’s Proclamation, and days designated by Federal Statute.

7.1 The government hereby provides notice, and the Contractor hereby acknowledges receipt that government personnel observe the listed days as holidays:

New Year’ Day January 01 Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day Third Monday in June Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

7.2 If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. government agencies, and any other day specifically declared by the President of the United States.

7.3 In addition to the days designated as holidays, the government observes the following days:

7.3.1 Any other day designated by Federal Statute.

7.3.2 Any other day designated by Executive Order.

7.3.3 Any other day designated by the President’s Proclamation

7.4 It is understood and agreed between the government and the Contractor that observance of such days by the government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than Contractor normal compensation for the time worked.

8. The following laws, regulations, policies, and procedures, including all subsequent changes or updates apply:

FAR Federal Acquisition Regulation VAAR Veterans Administration Acquisition Regulation Standards All applicable Federal, State, Local and Industry: Laws, Policies and Standards as applicable to the proper performance afore and hereafter described.

9. Glossary:

CO Contracting Officer CDR Contract Deficiency Report MEDVAMC Michael E. DeBakey VA Medical Center OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration VA Department of Veteran Affairs The Joint Commission Business Day: A business day includes the entire 24-hour period ending at midnight, and a notice required by the regulation is effective even if given outside normal business hours.

10. Safety: Safety precautions shall include, but are not limited to the following requirements:

a) Occupational Safety and Health Act (OSHA)

b) Applicable State and Local Safety Operation Procedures

c) VA Safety Practices and Policies, VAMC standard operating procedures, and any other

Federal, State, and Local regulations pertaining to the items listed for this contract.

d) The Joint Commission, formerly, Joint Commission Accreditation of Healthcare

Organizations (JCAHO)

11. Parking: It is the responsibility of the Contractor personnel to park at the appropriate designated parking areas. The government does not validate or make reimbursement for parking violations of the contractor personnel under any circumstance.

12. Gray Market Prevention:

(a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturer (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a supply contract for the purchase of new medical equipment for the MEDVAMC. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be the OEM or an approved authorized distributor for the proposed supply contract for the purchase of new medical equipment to include replacement parts (if applicable), such that the OEM’s warranty and service associated with the equipment and system is in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discover of such items.

13. The Certification and Accreditation (C&A) requirements do not apply, and a Security

Accreditation Package is not required.

14. Privacy Information: The Contractor will not have access to VA desktop computers, nor will they have access to online resources belonging to the government while conducting services.

The Contractor personnel shall secure (in a sealed envelope) and relinquish any documentation found anywhere on the VA grounds that contains sensitive VA patient and/or government information such as privacy information within 60 minutes of finding such documentation to the Privacy Officer, MEDVAMC. If the Privacy Officer is not available, please relinquish any documentation found to the VA Police Services in Building 100, first floor.

15. Invoicing/ Billing Requirements:

15.1 The Contractor shall submit requests for payment electronically to the VA’s Tungsten Network (https://www.fsc.va.gov/einvoice.asp ).

15.2 Payment for services provided under the terms of this contract will be made upon delivery, inspection, and acceptance of all line items.

15.3 Invoices shall be properly prepared in accordance with FAR (Federal Acquisition Regulation) 52.212-4.

15.4 Invoices will be returned when documentation is missing, inaccurate or incomplete.

15.5 Invoices must include, at a minimum, the following information:

a) Company Name, Address, and telephone number

b) Invoice Date and Number

c) Purchase Order (PO) number and Task Order Number (if applicable);

d) Description, quantity, unit of measure, unit price and extended price of the items delivered.

e) Name and Title of Contact to notify in event of defective invoice.

https://www.fsc.va.gov/einvoice.asp

15.6 The Contractor shall contact the VA POC and Contracting Officer if they do not receive payment within 45 calendar days of submission of a proper invoice. The VA POC will be responsible to cross reference all shipping/packing slips against invoices submitted for payment for accuracy. The Contracting Officer will contact the Contractor for resolution of any discrepancies.

16. Changes to the Statement of Work (SOW): Any changes to the SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in the contract file along with all other documentation of the work. Any such change shall be reflected in a written modification to this contract signed by the Contractor and the Contracting Officer. Price/cost incurred by the Contractor through the actions of parties other than the Contracting Officer shall be borne by the Contractor.

END OF SOW

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. ADDENDUM FAR 52.212-1, “Instructions to Offerors–Commercial Products and

Commercial Services (NOV 2021)” Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

INSTRUCTION TO OFFERORS:

This solicitation is issued under Federal Acquisition Regulation 12 and 13.5, Simplified Procedures for Certain Commercial Items. This solicitation is to establish a Firm-Fixed Price contract.

QUOTE PREPARATION INSTRUCTIONS:

1. Quote Preparation

a) These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of quotes. Quoters shall carefully review this section prior to commencing preparation of quotes and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

2. Submission Instructions

a) One electronic copy (email) of all sections of the quote (Technical and Price) shall be submitted to the Contracting Officer via email to jeneice.matthews@va.gov on or before the due date and time listed in this solicitation. The contractor’s email shall include in the subject line “RFQ 36C25624Q0529 – MRI Handheld Ferromagnetic Detector

b) Faxed quotes are NOT permitted under any circumstances.

3. Quote Format

a) Electronic Copy: Provide one (1) electronic copy of the complete quote. Electronic copies must be in Microsoft Word or Adobe Acrobat format, and virus checked prior to submission.

b) The quoter(s) shall be held responsible for the validity of all information supplied in his/her quote, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the quote may be rejected and received no further consideration.

c) All quotes must remain valid for 120 calendar days.

d) Quoter(s) may, at the discretion of the government, be asked to provide information for clarification purposes regarding their quote. Requests for clarification of information does not constitute discussions. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ).

e) An offer shall be considered complete if it includes the technical capability, as specified in the Statement of Work, price quote and required documentation in accordance with instructions provided herein.

http://acquisition.gov/comp/far/index.html

f) Please complete and submit, with completed price quote (volume 2), paragraph B.1 Contract Administration. In addition, all prior solicitation amendments must be acknowledged.

3.1 Volume 1 contains one section, Technical.

3.1.1 A summary of the Technical Volume 1 requirement is listed below. The detailed requirement for the technical volume is listed in section 4.

A. Technical

i. Offeror’s Technical Capability

ii. Offeror’s Qualifications

iii. Veterans Involvement

3.1.2 Past Performance - The contractor does not need to turn in any information for past performance. Contractor Performance assessment Reporting System (CPARS) will be reviewed.

3.2 Volume 2 contains one section, Pricing Information.

3.2.1 A summary of the Price Volume 2 requirement is listed below.

A. Completed Section B.2 Price Schedule. Contractor shall complete all pricing in the B.2 price schedule. Contract Line Items (CLINS) without pricing will be found unacceptable.

(The Government seeks discounts. Identify any discounts offered and the amount within the line item description).

B. Completed Section B.1 Contract Administration

C. Acknowledgment of all solicitation amendments.

4. Quote Volume Requirements

4.1 Volume 1 – TECHNICAL

A. Offeror's Technical Capability

i. Offeror shall demonstrate that it has experience in providing the services necessary for MRI Handheld Ferromagnetic Detectors as exact items or equivalent to as specified in this solicitation/SOW. Offeror shall submit with quote the capability to provide PD240CH- Z4 MRI Handheld Ferromagnetic Detectors as related to requested supply demonstrating their ability to provide scheduled items as listed in statement of work, salient characteristics.

ii. Acceptability: An offer is acceptable when quote clearly evidences the Offeror’s compliance, without exception, to meet the minimum requirements set forth herein the Statement of Work and in this solicitation. The Contractor technical approach shall demonstrate the Contractor will provide exact items or equivalent to as specified in the Statement of Work.

iii. Offeror shall submit with quote its illustration/evidence by capability to meet the delivery for MEDVAMC. Quotes that take exception to or cannot confirm capability to meet the delivery requirement will be considered technically unacceptable. For example, a quote that states the contractor “will try” to meet the requirement or will “do our best” to meet the requirement will be found unacceptable.

B. Offeror’s Qualifications

i. Offers shall submit with quote its authorized distributor memo/letter from the manufacturers. Offer shall provide proof that its firm is an authorized distributor of the product. The VA does not accept grey market items. Grey/gray market also known as a parallel market, is the trade of a commodity through distribution channels which, while legal, are unofficial, unauthorized, or unintended by the original manufacturer.

ii. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. All factors are equal in the comparative evaluation. Under Factor 1 Technical, the quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to offers section of this solicitation.

The following solicitation provisions apply to this acquisition:

• FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

• FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

• FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG

2020)

• FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

• FAR 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

• FAR 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

• FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

• FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

• FAR 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

• VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY

NOTICE (FEB 2023)

• VAAR 852.273-74 AWARD WITHOUT EXCHANGES (NOV 2021)

2. ADDENDUM FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Technical

(2) Price

(3) Past Performance

The Contractor shall be registered in SAM.gov https://sam.gov to receive government contracts to be considered for award.

The Government will determine the merits of each offer on the basis of (1) its acceptability, and (2) its price reasonableness.

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government.

Under Factor 1 Technical, the quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to offers section of this solicitation. Acceptability: If providing an ‘equal’ product, comply with FAR 52.211-6, Brand Name or Equal. ‘Equal’ product must meet all salient characteristics to be considered technically acceptable. An offer is acceptable when quote clearly evidences the Offeror’s compliance, without exception, to meet the minimum requirements set forth herein the Statement of Work and in this solicitation.

Under Factor 2 Price, the Government will evaluate the quoted price for reasonableness by adding the total of all line item prices, including all options. The government will also compare the proposed prices with the Independent Government Estimate, quotes posed by other offers and historical pricing.

Offeror(s) must include place of manufacture with their technical quote (include US city, state and ZIP+4; or foreign country) Failure to provide this information may render your quote ineligible for award.

Past Performance: The government will review past performance for responsibility determination purposes only. The government will review government systems such as CPARS, Federal Awardee Performance and Integrity Information System (FAPIIS), Past Performance Information Retrieval System (PPIRS) and other government systems. Offerors with no relevant past performance history will not be evaluated favorably or unfavorably.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services (DEC 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

• FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER

RIGHTS

NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

DEC 2022

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED

TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

MAR 2023

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE NOV 2020

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—

SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.247-34 F.O.B. DESTINATION NOV 1991

• VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

• VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

• VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL

BUSINESS EVALUATION FACTORS (JAN 2023)(DEVIATION)

• VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

• VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

• VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

• VAAR 852.246-71 REJECTED GOODS (OCT 2018)

https://www.sam.gov/portal http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

All quoters shall submit the following:

a) 36C25624Q0529

b) Section B- Contract Administration Data, Contractor contact information.

c) Section B- Price/Cost Schedule, unit price, amount, and grand total.

d) Section B- Delivery Date.

e) Section E- 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

f) Submit manufacturer authorized distributor letter.

All quotes shall be sent electronically to:

Network Contracting Office 16 Jeneice Matthews, Contracting Officer Email: jeneice.matthews@va.gov Telephone calls are not acceptable.