Combined Synopsis Solicitation_NMR.pdf

Combined Synopsis/Solicitation: FA7000-21-Q-0078 Nuclear Magnetic Resonance (NMR) Spectrometer

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ) in accordance with FAR Parts 12 and 13 under solicitation number FA7000-21-Q-0078. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06, effective 12 July 2021, DFARS change notice 7/9/2021, effective 9 July 2021 and the Air Force Acquisition Circular (AFFAC) 2021-0726 effective 26 July 2021.

The associated North American Industry Classification System (NAICS) is 334516 and the Product Service Code (PSC) is 6640. It is anticipated that a purchase order will be established with one quoter.

This acquisition is not set-aside for any small business concerns and is being conducted under full and open competition. All responsible sources may submit a quote, which if received in a timely manner, will be considered by the 10th Contracting Squadron, United States Air Force Academy (USAFA) In Accordance With (IAW) the addenda to FAR 52.212-2 of this document.

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below. It is the quoters responsibility to ensure their quote meets all the requirements identified herein.

I. DESCRIPTON OF REQUIREMENT

The purpose of this combined synopsis and solicitation is for the purchase and delivery of a Nuclear Magnetic Resonance (NMR) spectrometer. The contract line item (CLIN) schedule is shown below followed by the salient characteristics.

Item Description Qty Unit Unit Price Total Amount

Nuclear Magnetic Resonance (NMR) Spectrometer in accordance with the Salient Characteristics. 1 Each $ $

Salient Characteristics list for the 600 NMR SPECTROMETER

At minimum, the Nuclear Magnetic Resonance (NMR) Spectrometer system’s capabilities and equipment:

• Must be new; not be a refurbished or previously used system.

• Must be a complete system; all components needed to run NMR experiments upon delivery and installation.

• Must be an instrument equipped with a 600 MHz, 14.1 T Spectrometer

• Must include shielded magnet

• Must include NMR magnet with a minimum helium hold time of 150 days

• Must include auto tune probe

• Probe must support 1H, 19F, 31P to 15N

• 3-channel probe capable of running experiments as follows: X {1H} {19F} – observed X nucleus with proton and fluorine decoupling; 1H {19F} - observed proton with fluorine decoupling; 19F {1H} – observed fluorine with proton decoupling

• Must include an additional 3-channel probe with the same capabilities as those listed above

• Must include minimum 24 auto sample changer

• Must accept 5 mm NMR tubes

• Must include UPS backup system

• Must include RF generation system

• Must include gradient shimming

• Must include single channel pulsed field gradient amplifier

• Must include probe with Z-axis pulsed field gradient coil

• Must include variable temperature controller that supports range -170 °C to +250 °C

• Must include pneumatic Anti-Vibration legs with a liquid cryogenic level sensor

• Must include compatible computer, monitor and printer

• Must include startup cryogens

• Must include site-wide NMR software license

• Must have a lock and ship system

• A standard one-year labor and parts warranty

• Must deliver by 1 June 2022

• Vendor must have capabilities to have a certified technician on site within 48 hours if an emergency occurs

Delivery: Delivery must be F.O.B. Destination to U.S. Air Force Academy, CO 80840. Any applicable shipping costs must be factored into the unit price of the line item. Do not include a separate line item for shipping charges.

DELIVERY MUST BE MADE NOT LATER THAN 1 JUNE 2022.

It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS

225.502 when comparing domestic and foreign offers. This requirement is for a commercial item;

therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) must be completed and submitted with the quote.

Inspection/ Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

Interchanges: The Government intends to award a purchase order without interchanges with respective vendors/quoters. The Government does however, reserve the right to conduct interchanges if deemed in its best interest.

*****Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. *****

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word “proposal” should be understood as “quote”. All instances of the word “offeror” should be understood as “quoter”. All instances of the word “award” should be understood as “purchase order”.

2. The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items (Jul 2021), and the addendum listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail to:

10th Contracting Squadron/ PKC Attn: Casey Pehrson and Rebecca Myers 8110 Industrial Drive, Suite 200 USAF Academy, CO 80840-2315

Email addresses: casey.pehrson.2@us.af.mil / rebecca.myers.3@us.af.mil

(2) Quotes must be submitted by September 1, 2021, 4:00 p.m. Mountain Daylight Time.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:00 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 3 days prior to closing. Answers will be compiled and posted electronically to the SAM.gov website: https://sam.gov/. Questions may be emailed to the points of contact listed above in section II, paragraph 2(a). All correspondence should reference the solicitation number.

d. Quotation preparation instructions:

(1) General Instructions. The quoter shall submit their quote on company letterhead to include the following:

Solicitation number: _____________________ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634 mailto:casey.pehrson.2@us.af.mil mailto:rebecca.myers.3@us.af.mil

Contact name: _____________________

Address: _____________________ E-mail: _____________________ Telephone: _____________________

CAGE code: _____________________ DUNS/Unique Entity ID number: _____________________ Size of business: _____________________ Warranty information: _____________________

The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PRICE QUOTATION. Submit the price quote in accordance with the line item structure listed in this solicitation in Section I. Price quotes must be firm-fixed price. Price quotes must include unit price. Include the total price in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote.

(b) DESCRIPTIVE LITERATURE. In order for products to be considered by the Government, they must meet the salient physical, functional, or performance characteristics specified in this solicitation. Include products’ descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the product meets the Government’s requirements.

(c) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, Alternate I (“The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision”).

• DFARS 252.225-7000, Buy American- Balance of Payments Program Certificate – Basic (Nov 2014) (attachment #2 of this solicitation)

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020) (attachment #3 of this solicitation)

• FAR 52.223-3 Hazardous Material Identification and Material Safety Data (Feb 2021) (attachment #4 of this solicitation)

3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Items (Oct 2014) applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Price, Technical, and Past Performance.

ADDENDA TO FAR 52.212-2:

BASIS FOR OFFER.

a. This is a competitive acquisition in accordance with FAR Parts 12 and 13. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. Quotes will be evaluated as described below.

(1) Solicitation Requirements and Responsiveness. All quotes submitted will be reviewed for completeness to determine if they meet the solicitation criteria outlined in the addenda to FAR 52.212-1. The offer shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Offerors who fail to meet solicitation criteria will not be evaluated further. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. The Government may choose to waive or correct informalities and minor irregularities in offers received (i.e. emails, phone calls, etc.).

(2) Price Evaluation. The government will rank all quotes that have adhered to the solicitation requirements by price (lowest to highest total amount). All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected.

(3) Technical Evaluation. Technical Evaluation. The evaluation team will review the descriptive literature to determine if quoted products meet the requirements identified in this solicitation.

The technical information will be evaluated on an Acceptable/Unacceptable basis. To be considered “Acceptable,” the quote shall clearly meet the minimum salient characteristics listed in section I of this solicitation. If a quote DOES NOT clearly meet the minimum salient characteristics listed in section I of the solicitation, the quote will be rated “Unacceptable.”

If the Quoter’s Technical rating is determined to be “Unacceptable”, the Quoter will no longer be considered for award and evaluation for that Quoter will stop. If the quote is rated “Acceptable”, the quote will next be evaluated for Past Performance.

(4) Past Performance Evaluation. Past performance information will be based on the information gathered using the CAGE code submitted by the Offeror, utilizing the System for Award Management (SAM) pulled from Sam.Gov, and in accordance with DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System (SPRS) in Past Performance Evaluations (Sept 2019). As a result, quoters will receive an “Acceptable” or “Unacceptable” past performance rating. A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased. The Government reserves the right to use any Past Performance history source for verification. If there is any debarred, suspended or other negative past performance information found to which the quoter has previously had the opportunity to respond, the quoter will be deemed ineligible for award and will be removed from further consideration. In this instance the process will then continue in order with the next lowest price.

b. If the lowest priced quoter receives a technical rating of "Acceptable" and a past performance rating of "Acceptable", that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other quotes.

If the lowest priced Quoter is not judged to have an “Acceptable” Technical and Past Performance ratings, the next lowest priced Quoter will be evaluated utilizing the methodology above, and the process will continue (in order by price) until a Quoter is judged to have an “Acceptable” Technical and Past Performance assessment rating.

c. The Government reserves the right to award on an "All or None" basis.

d. The Government intends to award a contract without interchanges with respective Quoter. The Government reserves the right to conduct interchanges or cancel the solicitation.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Oct 2018), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-4:

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)

III. ADDITIONAL PROVISIONS AND CLAUSES.

The contracting officer has determined the provisions and clauses listed to be necessary for this acquisition. The full text of each provision and clause can be viewed at www.acquisition.gov/far (FAR), www.acquisition.gov/dfars (DFARS), and www.acquisition.gov/affars (AFFARS).

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

See Attachment 1 for all applicable provisions and clauses.

IV. ATTACHMENTS TO THIS SOLICITATION

1. PROVISIONS AND CLAUSES

2. BUY AMERICAN CERTIFICATE AT 252.225-7000

3. CONTRACTOR CERTIFICATION AT 52.204-24

4. CONTRACTOR CERTIFICATION AT 52.223-3