Combined Synopsis-Solicitation-Maintenance and Repair Service on Government-Owned Beckman Instrument.pdf

NIEHS, Office of Acquisitions

Preventive Maintenance and Repair on Government-Owned Beckman Instruments

Combined Synopsis/Solicitation for Commercial Products and Commercial Services

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

GENERAL INFORMATION

Document Type:

Solicitation Number:

Posted Date:

Original Response Date:

Current Response Date:

Set Aside:

NAICS Code:

Combined Synopsis/ Solicitation 75N96022Q00140 October 25, 2022 October 31, 2022 October 31, 2022 Small Business 811210, Electronic and Precision Equipment Repair and Maintenance

CONTRACTING OFFICE ADDRESS

NIEHS

530 Davis Drives Durham, NC 27709

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services”, in conjunction with FAR Subpart 16.5, Indefinite-Delivery Contracts (IDC) as a Requirements contract and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation document is issued as an RFQ to provide Preventative Maintenance and Repair of Government-Owned Beckman Instruments at the National Institute of Environmental Health Sciences (NIEHS) located in Research Triangle Park, NC. The anticipated single award Requirements contract will be used to execute preventative maintenance, emergency and routine repairs and relocation of Government-Owned Beckman Instruments defined with a Statement of Work (SOW). The requirement has an anticipated firm fixed price 5-year period from date of award with a six-month Option to Extend Services (FAR 52.217-8).

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-07, Effective August 10, 2022.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210 with a small business size standard of $30.0M.

The NIEHS located in Durham, North Carolina is seeking to purchase Preventive Maintenance and Repair on Government-Owned Beckman Instruments.

All interested companies shall provide quotations for the following:

SERVICES

See Statement of Work (Attachment #1) Services shall be performed as ordered by the Contracting Officer Representative (COR).

Place of Performance NIH/National Institute of Environmental Health Sciences 111 T.W. Alexander Drive Durham, NC 27709

Award shall be made to the quoter whose quotation offers the best value to the government, considering technical capability (which includes approach, personnel, and facilities and equipment), past performance, and price. The government will evaluate information based on the following evaluation factors.

1. Technical Capability

2. Past Performance

3. Price

Evaluation factors, other than cost or price, when combined are significantly more important than price.

See Technical Factors and Evaluation Criteria (Attachment #2) for complete details.

GENERAL INSTRUCTIONS

(1) The selection of a source for award will be conducted utilizing Simplified Acquisition

Procedures as delineated in 13.5. The quoter will be evaluated using the criteria under FAR 52.212-2, “Evaluation--Commercial Products and Commercial Services”. Noncompliance with the Request for Quote (RFQ) requirements may hamper the Government's ability to properly evaluate the quote and may result in elimination of the quote from further consideration for contract award.

(2) The Government intends to award without discussions but reserves the right to award with discussions. The quoter is encouraged to present their quote and prices in their initial quote submission.

(3) These instructions prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes.

(4) If the Quoter believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the Quoter shall immediately notify the Contracting Officer in writing with supporting rationale.

All quoters shall submit one copy of quote via e-mail to the Contracting Officer, Brian D. Moyer, at moyerbr@niehs.nih.gov.

This is a combined synopsis/solicitation for services as defined herein. The government intends to award a single Requirements contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission of quotes shall be received not later than October 31, 2022, at 5:00 PM EST via e-mail at moyerbr@niehs.nih.gov. Late submissions shall be treated in accordance with the solicitation provision at 52.212-1(f). Only e-mailed quotes will be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Contract Specialist at moyerbr@niehs.nih.gov and odessa.mcglown@nih.gov. Questions shall be received until October 28, 2022 at 12:00 PM EST (noon).

POINT OF CONTACT

Brian D. Moyer, Contract Specialist at moyerbr@niehs.nih.gov

CONTRACT ADMINISTRATION AND MANAGEMENT

1. Contracting Officer's Representative (COR) The following Contracting Officer's Representative (COR) will represent the Government for the purpose of this contract:

• TBD

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the SOW and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

2. Contracting Officer (CO) The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (4) otherwise change any terms and conditions of this contract; or (5) sign written licensing agreements. Any mailto:moyerbr@niehs.nih.gov mailto:moyerbr@niehs.nih.gov mailto:moyerbr@niehs.nih.gov mailto:moyerbr@niehs.nih.gov signed agreement shall be incorporated by reference in Section K of the contract. The Government may unilaterally change its CO appointment and COR designation.

3. Method of Ordering Service Maintenance requirements will be issued will be issued by the COR via e-mail or telephonically.

General: Only a warranted Contracting Officer may issue task orders to the Contractor, providing specific authorization or direction to perform work within the scope of the contract and as specified in the Statement of Work. Unless specifically authorized by the Contracting Officer, the Contractor shall not commence work until a fully executed task order has been awarded. The Contractor may incur costs under this contract in performance of task orders and task order modifications issued in accordance with this ARTICLE. No other costs are authorized unless otherwise specified in the contract or expressly authorized by the Contracting Officer.

LIST OF ATTACHMENTS

1. Statement of Work

2. Technical Factors and Evaluation Criteria

3. Quote Preparation Instructions

4. Equipment List

5. Provisions and Clauses

6. Invoicing Instructions

Statement of Work

Preventive Maintenance and Repair of Government-Owned Beckman Instruments

November 13, 2022 – November 12, 2023 Period of Performance Base Year Ordering Period 1 November 13, 2023 – November 12, 2024

November 13, 2024 – November 12, 2025 November 13, 2025 – November 12, 2026

Ordering Period 2 Ordering Period 3 Ordering Period 4 November 13, 2026 – November 12, 2027

PART I

1. Introduction and Background

The National Institute of Environmental Health Sciences (NIEHS), located in the Research Triangle Park, North Carolina, is one of the 27 Institutes and centers composing the National Institutes of Health. The mission of the NIEHS is dedicated to reducing the burden of disease and dysfunctions associated with the environment. This mission is accomplished by conducting basic and applied research into the effect of environmental exposure on biological systems and human health, on the identification of susceptible human subpopulations and on the interaction between the environment genetics and age. The instruments specified herein are required and used to conduct the stated basic and applied research. NIEHS would like to continue preventive maintenance service on the instruments needed to accomplish these research efforts.

2. Objective

This purchase order shall provide for preventive maintenance, emergency repair, repair, and relocation of approximately 112 Government-owned Beckman Instruments as required at NIEHS. The Beckman Instruments to be covered by this purchase order have been under continuous maintenance following the expiration of their manufacturer warranties. The Beckman Instruments are therefore considered to be in optimum mechanical operating order with performance that is in accordance with the manufacturer’s design specifications.

3. General Requirements

The services/work that the Contractor shall provide specifically includes those described or specified herein. However, the performance as described and specified shall not be deemed to constitute a detailed specification having the effect of excluding other needed work not specifically mentioned that will be necessary for the successful completion of this project as generally described. The Contractor is required to furnish all service necessary to successfully fulfill the overall objectives set forth in the purchase order.

ATTACHMENT 1

Complete mechanical and electrical preventive maintenance and emergency maintenance response, including necessary repair service, shall be provided by the Contractor for Government-owned Beckman Equipment, as listed. The COR or Alternate COR will request emergency maintenance or repair service when determined to be necessary to maintain the equipment in optimum mechanical operating order so that desired performance will be in accordance with design specification.

The Contractor shall be held responsible for the cost of any repairs caused by negligence and abuse on his/her part. The Contractor shall be responsible for the cost for safeguarding all Government property that will be serviced under this contract.

The Contractor shall maintain a current list of all instruments covered by this contract and shall provide an updated list to the COR on a quarterly basis. This list must include the following information for each covered instrument; description, model number, serial number, NIEHS property number (if applicable), location of instrument (room number), principal investigator, and responsible contact. Only listed instruments shall be covered by the terms of this contract.

The Contractor shall remove all trash, discarded parts, dunnage, and other material from areas immediately after completion of preventive maintenance and/or emergency repair.

Government-owned dumpsters and recycling containers shall be used for disposal of this waste material. The general area shall be left in a clean and orderly condition free of any foreign material caused by the preventive maintenance or repair activities.

The items listed shall require preventative maintenance and may require repairs, emergency repair services and/or relocations. The quantity of items shown represents the Government’s current best estimate of the level of service that will be required during the contract period and are intended for price evaluation and funding purposes only. It is possible that these quantities may increase or decrease by 15% over the life of the contract. As needed, instruments may be added or deleted from the contract. In each instance the cost to the Government shall be calculated based on the contract unit price, and pro-rated from the time the instrument is added/deleted as applicable.

Each piece of equipment to be maintained has been identified by the manufacturer’s serial number. Prior to the removal or replacement of the equipment, advance approval must be given by the COR or Alternate COR. If the equipment is to be temporarily removed or temporarily replaced by the Contractor - for the purpose of repair - it shall be the responsibility of the Contractor to contact the COR or Alternate COR. The Contractor must identify all information on the replacement equipment, such as generic name of item, manufacturer, type/model, serial number, etc. to the COR. NIEHS procedures for removal of Government-owned equipment shall be followed. These procedures and the appropriate forms will be provided to the contractor by the responsible instrument user.

4. Contractor Personnel Requirements

The Contractor shall provide trained personnel with experience in repair and maintenance of the equipment types listed herein. Personnel must be qualified to perform the required preventive maintenance services and repairs for all listed equipment, and to properly re-install relocated instruments.

The Contractor should demonstrate experience, qualifications, and availability of the proposed personnel to include detailed resumes, relevant proof of training, as well as descriptions of previous experience with projects of similar complexity. Personnel should be able to fulfill the administrative requirements for successful contract monitoring and reporting and have demonstrated ability to maintain the types of instruments and prepare service reports.

In the event the service representative is unable to rectify the situation, the Contractor shall provide a senior service engineer, or like, to resolve any problems. All workmanship performed by the Contractor shall be of acceptable industry standard quality and shall be immediately rectified at no additional cost to the Government upon notification of non-acceptability by the Government.

5. Specific Requirements and Tasks

The Contractor shall furnish all necessary personnel, labor, facilities, equipment, parts, materials, and supplies to provide the required technical support and expertise for the following services:

a. Preventive Maintenance (PM)

The Contractor shall provide regular service that shall consist of a minimum of two preventive maintenance inspections a year, to be performed on a semi-annual basis not less than four months apart. The Beckman Instruments shall be inspected, and all necessary adjustments made at the time of service. To continue proper performance, the units shall be checked completely for parts that may need to be replaced, reassembled, adjusted, and the unit will be thoroughly tested.

Preventative maintenance by the Contractor is to be made in accordance with model specific preventive maintenance checklists to assure maintenance in accordance with original factory specification. A copy of the preventive maintenance checklists shall be provided to the Government as part of the Contractor’s technical proposal. An annual preventative maintenance schedule shall be developed by the Contractor and provided to the COR for approval.

The Contractor must complete the PMs and submit the paperwork to the Contracting Officer’s Representative or Alternate Contracting Officer’s Representative for instruments scheduled to receive service by the last day of the month following the scheduled PMs. The Contractor shall perform preventive maintenance procedures as described in checklists that are provided to the Government as part of the Contractor’s technical proposal. The Contractor shall provide the lab representative with a Preventive Maintenance Service Report upon completion of the preventive maintenance.

The Contractor shall notify the NIEHS users at least forty-eight hours in advance of making preventive maintenance inspections and shall confirm that the schedule work will be performed at a time convenient to the user.

b. Emergency Repair

The Contractor shall, when notified by the COR or Alternate COR, provide emergency service by responding on-site within 24 hours and shall evaluate and initiate the necessary steps to make repairs to the equipment within a time frame, as agreed to by the end user, not to exceed 48 hours after the Contractor has been notified. The Contractor shall provide service 365 days of the year on a 24 hour-a-day basis, including weekends and holidays.

In the event the Contractor does not respond to an emergency maintenance request by the Government in the time provided in the preceding paragraph, the Government reserves the right to perform the service in-house or solicit and procure the required services from another vendor. The total cost (labor and materials) to the Government for another vendor to perform the required emergency service shall be deducted from the monthly payment due to the initial Contractor. No warning that the response period has expired will be provided, and repeated failure to arrive on time shall be cause for termination for default.

The cost of any replacement parts and/or supplies required during the repair of equipment is the responsibility of the Contractor and shall be provided at no cost to the Government.

When equipment is to be removed from the Government facilities for repairs, the Project Officer shall be notified before any such action is taken, and NIEHS procedures for removal of Government-owned equipment shall be followed. These procedures and appropriate forms will be provided by the responsible instrument user. In addition, the Contractor shall inspect and initiate the necessary steps to make repairs to the equipment listed herein within a time frame, as agreed to by the end user not to exceed forty-eight hours after a call has been placed by the COR or Alternate COR.

c. Repair Service

The Contractor shall perform all repairs as may be required to restore instruments to optimum operating capacity. The COR, Alternate COR or designated laboratory personnel may place calls for repairs; the caller will indicate the equipment in need of repair and its location. This contact with the Contractor will be done by the most convenient means, normally by direct telephone contact. The Contractor shall inspect and complete routine onsite repairs to the instruments listed herein within forty-eight hours (two workdays) after the call has been placed by the NIEHS designated official.

However, in the event repair parts must be ordered the equipment shall not be out of service for more than five workdays, unless approved by the COR. The Contractor shall be required to furnish manufacturer approved repair parts. Repair parts used by the Contractor must be warranted against defects in materials and workmanship for one year.

Equipment shall be maintained by the Contractor to 100% of equipment’s original specifications (incubators and hybridization ovens) and technical updates.

The Contractor shall perform all repairs as may be required to restore instruments to optimum operating capacity. The COR, Alternate COR, or authorized lab representative may notify the Contractor for repairs; the initiator will indicate the equipment in need of repair and its location. This contact with the Contractor will be done by the most convenient means, normally by direct telephone contact or email. The Contractor shall inspect and complete repairs to the instruments listed herein within 48 hours (two working days) after notification. However, in the event repair parts have to be ordered the equipment shall not be out of service for more than five workdays, unless approved by the COR.

As a part of services provided under this contract, the Contractor shall, at no additional cost to the Government, perform all repairs necessary to prevent a breakdown or failure of Government-owned equipment covered by this contract.

Equipment shall be maintained by the Contractor to be 100% of equipment’s original specifications and technical updates.

d. Replacement Parts and Supplies

All necessary repair parts and materials for maintenance of the instruments listed herein shall be furnished at no additional cost to the Government. The Contractor shall be required to furnish manufacturer approved repair parts. Repair parts used by the Contractor must be warranted against defects in materials and workmanship for one year.

e. Relocations

The Contractor, at the request of the COR or Alternate COR, shall provide the necessary services to relocate instruments covered by this contract. The Contractor shall uninstall, relocate, and reinstall such instruments at the new location and verify that the instrument is operating at optimum capacity. Whenever possible, the Contractor shall combine the preventive maintenance inspection with the installation of the instruments following relocation.

f. Reporting Requirement and Deliverables

1. Service Reports – Delivery Tickets: The Contractor shall instruct its service representatives to obtain a signature from the NIEHS official responsible for the equipment on a service report upon completion of each service call. A copy of the signed service report shall be left with the NIEHS official responsible for the instrument under repair. The Contractor shall also forward copies of the Preventive Maintenance, Repair Service, and Relocation Service Reports to the COR, by the last day of the month following the end of the scheduled activity.

However, Emergency Maintenance Service Reports shall be forwarded to the COR within 10 working days after completion of the service. At a minimum, Service Reports should include the following:

A. The Model Number, Serial Number, NIH Property Decal Number (if applicable), Principal Scientist, Responsible Username, Location, Date of Service, and a description of the service performed (i.e., calibration, parts replaced, etc.) for each instrument.

2. Monthly Report: The Contractor shall provide a typed monthly report to the Project Officer or Alternate Project Officer not later than the last working day of the month following each scheduled activity. The monthly report should include the following:

A. A summary of the number and types of request (i.e., emergency repairs, service repairs, and relocation) received, and completed. This summary shall be broken down for each type of service and grouped according to the type of service performed. The report should include: The Model Number, Serial Number, NIH Decal Number (if applicable), Principal Scientist, Responsible Username, Location, and Date of Service.

3. Servicing Stickers: The Contractor shall affix a new sticker to each instrument each time that service is performed on the instrument, removing and discarding any previous stickers. The sticker should include the following information:

A. Contractor Name & Contract Number, Instrument Serial Number, Instrument Model Number, Service Representative Name & Telephone Number and Date of Service.

4. History File: The Contractor shall maintain a history file on all repairs, emergency repairs, preventative maintenance, and relocations and must indicate any corrective action taken. The history file shall be the property of the Government and be turned over to the COR upon completion of the contract.

h. Quality Assurance System

The Contractor's Quality Assurance System is an everyday tool to ensure the Government's performance standards are being met and should be consistent with Commercial Industry Performance Standards. The system may include, but is not limited to, a written set of self-inspection check lists developed by the Contractor which comprehensively detects variations from the contract requirements; recording of work data; problem analysis; feedback and control systems for correcting deficiencies; and the necessary documentation to record findings. The adequacy and efficient management by contractor personnel can have a great impact on both the performance of the contract and the Government's quality assurance surveillance of performance. For this reason, Contractors are encouraged to use any industry or commercial standards that are available in their Quality Assurance System. Further, the comprehensiveness of the contractor's Quality Assurance System must be commensurate with the complexities and criticality of the service being performed.

i. Inventory

The COR and the Contractor shall perform a quarterly inventory of all equipment covered on the contract.

6. Government Responsibilities

The COR will ensure that the service personnel have government issued badges to gain access to the NIEHS facility and any equipment or instrument to be serviced.

The Government will monitor the Contractor’s performance under this contract and shall retain the right to perform unscheduled inspections, as it deems necessary. Furthermore, the Government retains all rights provided by the FAR (Federal Acquisition Regulations) clause entitled “Inspection of Services – Fixed Price” and any other inspection clause, which may be specified in the contract.

7. Inspection and Acceptance Criteria

The COR and/or Alternate COR will monitor the Contractor’s activities and accomplishments and will indicate acceptance or non-acceptance of the deliverable. The deliverables identified above will be inspected and either approved or, if they are not acceptable, rejected by the COR and/or Alternate COR. Such inspections will occur within five workdays after receipt of the deliverable.

8. Definitions

The definitions listed below are the special terms and phrases used in this Work Statement or elsewhere in the contract document. For the purpose of the contract, all definitions will apply throughout.

a. Preventive Maintenance (PM) – scheduled checks and services (to include adjustments, cleaning, calibration, inspection, parts replacement, and equipment servicing) of installed equipment at intervals recommended by the manufacturer or standards within the industry to ensure proper and efficient operation with minimum breakdowns, deterioration, or other deficiencies.

b. Emergency Maintenance and Repair Service – the restoration of failed or failing Government-owned property to its intended capacity or use. Emergency Maintenance is deemed critical and can only be authorized by the COR or Alternate COR.

c. Relocations - the un-installation, relocation, and re-installation of an instrument from its existing location to a new location and assurance that the instrument is again operating at optimum capacity.

TECHNICAL FACTORS AND EVALUATION CRITERIA

I. Technical Capability

A. Approach

Offeror should document capabilities and procedures to include:

i. Establishment and maintenance of a preventive maintenance schedule for all covered instruments

ii. Preventive maintenance and instrument repair program

iii. Service call placement, and response procedure

iv. Geographic proximity and/or other asset that will ensure timely response

iv. 24x365 technical availability

v. Instrument-specific experience and capability

vi. Repair part availability

vii. Maintenance of a history file on all services performed

ix. Service and summary reports

x. Quality assurance system to ensure that services conform to the requirements

B. Personnel

Offerors should demonstrate experience, qualifications, and availability of the proposed personnel to include detailed resumes, relevant proof of training in regard to equipment types and manufacturers, as well as a description of previous experience with and sound performance of projects of similar complexity:

i. Offerors should demonstrate experience, qualifications, and availability of the proposed personnel appointed to this contract effort to fulfill the administrative requirements for successful contract monitoring and reporting.

ii. The technical personnel proposed to perform on this contract should be trained and experienced with demonstrated ability to maintain the types of instruments listed in attachment I and preparation of service reports.

C. Facilities and Equipment

Offeror should demonstrate availability of specialized tools, test equipment, parts meeting or exceeding OEM standards, supplies, and equipment resources sufficient to perform this contract effort.

ATTACHMENT 2

RATING DEFINITION

Exceptional (E) Exceeds specified minimum performance or capability requirements in a way beneficial to the government; quote must have one or more strengths and no deficiencies to receive an exceptional

Acceptable (A) Meets specified minimum performance or capability requirements delineated in the Request for Quote; quotes rated Acceptable must have no major deficiencies but may have one or more strengths.

Marginal (M) Does not clearly meet some specified minimum performance or capability requirements delineated in the Request for Quote, but these weaknesses may be correctable.

Unacceptable (U) Fails to meet specified minimum performance or capability requirements;

quote has one or more deficiencies. Quotes with an unacceptable rating are not awardable.

II. Past Performance

Response must include a minimum of two (2) references that demonstrate experience in providing maintenance and repairs for similar equipment.

The evaluation will be based on information obtained from references provided by the offeror, other relevant past performance information obtained from other sources known to the Government, and any information supplied by the offeror concerning problems encountered on the identified contracts and corrective action taken.

The Government will assess the Quoter’s recent and relevant past experience and performance as a measure of the Government’s confidence in the likelihood of the Quoter to successfully perform based on previous and current contract efforts. Recent past performance is defined as not more than five years from the RFQ release date; relevant in terms of size, scope, and complexity. The submission will be evaluated on the following:

Relevancy of information provided and obtained from references provided by the Quoter, other relevant past performance information obtained from other sources known to the Government, and any information supplied by the quoter concerning problems encountered on the identified contracts, as well as corrective action taken.

Relevancy of past performance to the SOW in quality of services; timeliness of performance and record of meeting schedules; ability to understand and resolve deficiencies in a timely manner with no adverse impact on the mission, general responsiveness to contract requirements and to technical direction; and customer satisfaction.

Quotes will be rated using the following rating scale of adjectival ratings for each category and subcategory

RATING DEFINITION

Exceptional (E) Exceeds specified minimum performance or capability requirements in a way beneficial to the government; quote must have one or more strengths and no deficiencies to receive an exceptional.

Acceptable (A) Meets specified minimum performance or capability requirements delineated in the Request for Quote; quote rated Acceptable must have no major deficiencies but may have one or more strengths.

Marginal (M) Does not clearly meet some specified minimum performance or capability requirements delineated in the Request for Quote, but these weaknesses may be correctable.

Unacceptable (U) Fails to meet specified minimum performance or capability requirements; quote has one or more deficiencies. Quotes with an unacceptable rating are not awardable.

No Rating (NR) A “No Rating” rating indicates the Offeror without a record of relevant past performance or for whom information of past performance is not available; the Quoter will not be evaluated either favorably or unfavorably.

III. Price

Price will not be assigned an adjectival rating. The Government will evaluate the price of the individual items listed on the Price Quote to determine if the Quoters price is fair and reasonable utilizing price analysis techniques in accordance with the guidelines in FAR Part 13. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay when consideration is given to prices in the market. Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 13.106.

QUOTE PREPARATION INSTRUCTIONS

(1) The response should consist of three (3) volumes: Volume I – Technical Capability; Volume II – Past Performance; and Volume III – Price Submission.

(2) Quotes must comply with the page limitations and format specified for each volume.

Information submitted beyond limitations identified could negatively impact the evaluation during the rating process. The follow-on paragraphs provide the specific information required for each volume.

Volume Format Page Limitation

I – Technical Capability MS Word 2007 or higher/PDF 20 Page limit

II – Past Performance MS Word 2007 or higher/PDF 20 Page limit

III – Price MS Excel 2007 or higher/ PDF None

(3) Additional format requirement for quotes to Volumes I, II and III must be as follows:

• Elaborate formats, bindings or color presentations are not desired or required.

• Charts, Graphs, Tabs, Diagrams, Tables, Photographs, Drawings, Title Page, Table of Contents, Covers for Volumes, Glossary of Terms/Abbreviations and Acronyms, Indices, section dividers and job qualifications (Resumes) are excluded from the page limitation.

• All volumes must be clearly marked as either Volume I - Technical Submission, Volume II

– Past Performance, or Volume III – Price, respectively

(4) Quote Content:

Volume I – Technical Capability: The Technical Capability volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Provide your detailed technical approach and available resources for satisfying the requirements of the contract. The technical evaluation will be based on the quoters demonstrated ability to meet each of the following criteria:

Provide a brief narrative describing your specific technical plans for providing the administrative support services In Accordance With (IAW) the Statement of Work (SOW).

Describe your firm’s resources available to fulfill the technical requirements of the SOW.

Provide details of the capabilities of the company to provide adequate staffing.

Volume II – Past Performance: The Past Performance volume shall be clear, concise, and include sufficient detail to demonstrate the Quoter possesses the relevant technical experience required to successfully perform the contract requirements. The Quoter shall submit the following information:

(i) Tab 1 – Reference List: The Quoter shall provide a minimum of two (2) references.

A list of two (2) references with whom like or similar services has been provided within the past five (5) years. The past performance references must include contract number, dollar value, specific points of contact, phone number and email address. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial concerns. The Quoter may also submit past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. For the purposes of this solicitation, a "major subcontract" is defined as supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor.

(ii) Tab 2 – Reference Information: The Quoter shall include for each reference:

− Project Title − Description of the project − Contract/task order number and, if applicable − Total contract value and type of contract − Government Agency/Organization − Contracting POC’s name and telephone number or email.

− Current status, e.g., completed and/or if in progress start and estimated completion dates.

Volume III – Price Submission: The price submission must be clearly marked “Volume III, Price Submission”. The price volume shall be organized according to the following general outline:

i. Vendor Information. The vendor’s quote must include the following information:

a. Point of Contact: The Quoter shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your quote and who can obligate your company contractually.

b. Cover Letter: This statement page shall also include the following information:

Company Name/Address:

SAM UEI#:

Federal Tax ID:

c. Representation, Certifications, and Other Statements of Quoter – In accordance with provisions FAR 52.212-3, Offeror Representations and Certifications-- Commercial Products and Commercial Services, IF YOU INTEND TO SUBMIT A QUOTE, YOU MUST: (1) Go to the Online Representations and Certifications Application (ORCA) and complete the Representations and Certifications. Offerors must access ORCA through the System for Award Management (SAM) at http://www.sam.gov; and (2). Complete.

ii. Price Quote. The Quoter shall submit the following documents as part of the Price Quote:

a. Line Item Pricing: Provide fully loaded pricing for each of the items listed on the

Equipment List (Attachment 4). Per item pricing shall include two comprehensive preventative maintenance and corrective and/or emergency repair of each listed item and include Travel, any necessary Parts, and Labor.

1) The Quoter agrees to hold the prices in its quote firm for 120 days from the date specified for receipt of quotes.

2) Quoter shall submit only one offer presenting the terms and conditions or commercial items for satisfying the requirements of this solicitation.

3) Sample Table is provided. Vendor quote must follow format of sample table.

Description Model S/N Base Period 1 Period 2 Period 3 Period 4 Equipment 1 Model# Serial# $ $ $ $ $ Equipment 2 Model# Serial# $ $ $ $ $ Equipment 3 Model# Serial# $ $ $ $ $ Equipment 112 Model# Serial# $ $ $ $ $

Totals $ $ $ $ $

PI Person Responsible Room # Description Model # Serial # NIH #

Tokar Tokar E102 Centrifuge - Refrig Allegra 21R AGB99E07 N01288271 Martin Walker F163 Table High Speed - Refrig Allegra 21R AGB00G007 1414843 Yakel Lamb F240 Table High Speed - Refrig Allegra 21R AGB00J015 01287988 Bell Campbell C304 Benchtop Centrifuge - Refrig Allegra 25R AJC04G019 01571745 Fessler Madenspacher E259 Centrifuge Allegra 6KR ALK98H19 1362400 Archer Trotter C442 Centrifuge - Refrig Allegra 6KR ALK98H18 01362403 Archer Trotter D449 Centrifuge - Refrig Allegra 6KR ALK98J02 01362404 Copeland Humble E317 Centrifuge - Refrig Allegra 6KR ALK12G05 N01853113 Pedersen Kaminski F340 Centrifuge - Refrig Allegra 6KR ALK04J08 01571775 Cidlowski Scoltock F353 Centrifuge - Refrigerated Allegra 6KR ALK11H01 N01852389 Schurman Innes D262 Centrifuge - Refrigerated Allegra 6KR ALK11K02 N01852670 Cidlowski Scoltock F358 Centrifuge - Refrig Allegra 6R ALR02J35 01506324 Li Xu F232 Centrifuge - Refrig Allegra 6R ALR06K04 01657037 Tokar Tokar E102 Centrifuge - Refrig Allegra 6R ALR99E05 N01288273 Gerrish Gerrish D212 Centrifuge Allegra X-12 ALA04C02 01611234 Wade Chrysovergis D434 Centrifuge - Refrig Allegra X-12R ALX05F33 01572697 Wiltshire Caviness C032 Centrifuge - Refrig Allegra X-12R ALX04G72 01571328 Taylor Carswell C312 Table fuge Allegra X-12R ALX07K14 01657737 Tokar Tokar E104 Centrifuge Allegra X-14R ALF15J20 N01934781 Rodriguez Day D438 Refrigerated Centrifuge Allegra X-14R ALF18J31 Archer Trotter C428 Centrifuge Allegra X-15R ALP07H33 01613966 Wade Chrysovergis D424 Centrifuge Allegra X-15R ALP04K34 01572052 Hu Lackford D406 Centrifuge-Refrig Allegra X-15R ALP09J27 N01754506 London, S. Li E254 Microfuge-Refrig Allegra X-15R ALP10H02 N01755885 Li Xu F234 Centrifuge Allegra X-22R AKB06K021 N/A Martin Walker F148 Centrifuge Allegra X-22R ALB07D016 1657222 Martin Walker F165 Centrifuge Allegra X-22R ALB07F030 1657330 Petrovich Edwards F158 Centrifuge Allegra X-22R ALB10E008 1755194 Stanley Sobhany F172 Centrifuge Allegra X-22R ALB10E015 01755080 DeMayo Ray, Mita C412 Refrigerated Centrifuge Allegra X-22R ALB10H006 01755712 Gjoneska Wilson, B F134 Table High Speed Refrig. Allegra X-22R ALB04B049 01542760 Morgan Li, Yin E447 Centrifuge - Refrig Allegra X-30R ALZ20F036 N02246299 Morgan Li, Yin E460 Centrifuge - Refrig Allegra X-30R ALZ20F040 N02246300 Garantziotis Parron E238 Refrigerated Centrifuge Avanti J-15R 2012577 Petrovich Edwards F147 Hi Speed Centrifuge Avanti J-20 JLY00H01 01414429 Archer Trotter C438 Hi Speed Centrifuge Avanti J-25 JHY98H26 01414047 Cidlowski Scoltock F358 Hi-Speed Centifruge Avanti J-25 JHY02G01 01473765 Kunkel Arana E338 Avanti J-26 XP Avanti J-26 XP JXS10F02 01755093 Blackshear Hicks, Stephanie Centrifuge Avanti J-26S JSS13J11 1854469 Shaw Degtyareva D328 Centrifuge Avanti JXN-26 JXN18K37 2011688 Stanley Sobhany F376 Centrifuge Avanti JXN-26 JXN14H13 N01854915 Pedersen Kaminski F340 Centrifuge - Refrig Avanti JXN-26 JXN20H045 N02185146 Williams Apel F334 Centrifuge - Refrigerated Avanti JXN-26 JXN14J12 01934230 Pedersen Kaminski F338 DU-530 UV Spectrophotometer DU-530 U3004407 01579735 Fessler Madenspacher E259 DU-640 UV Spectrophotometer DU-640 4325702 01496014 Negeshi Thompson, Genia E440 DU-640 UV Spectrophotometer DU-640 4317023 01151053 Zeldin Bradbury E263 DU-640 UV Spectrophotometer DU-640 4314830 00893783 Blackshear Hicks, Stephanie F321 DU-640 UV Spectrophotometer DU-640/p 4322087 01258417 Copeland Humble E313 DU-640 UV Spectrophotometer DU-640/p 4320742 01220099 Mueller Gabel MRI-05 DU-800 UV Spectrophotometer DU-800 8002267 1656604 Wade Chrysovergis D414 DU-800 UV Spectrophotometer DU-800 8001513 01572044 Travlos Brar C230 Spectrophotometer DU-800 8002503 1637964 Cidlowski Scoltock F347 UV Spectrophotometer DU-800 8001823 01572882 Hong Wilson, B. F115 spectrophotometer DU-800 8003314 01755306 Blackshear Hicks, Stephanie F325 Table fuge GS-6 GAY97F24 01258459 Negishi Thompson, Genia E445 Table fuge GS-6 GAY97L35 01362043 Morgan Li E410 Centrifuge-Refrig GS6KR NGD95F16 01161600 Fessler Madenspacher E262 Table fuge-Refrig GS6R NGB97E42 01542654 Travlos Wilson, R. C229 Low Speed Centrifuge-Refrig J6B/p 391 01009411 Schaaper Schaaper E362 Low Speed Centrifuge-Refrig J6M 6381 00958933 Kunkel Clark E338 Low Speed Centrifuge-Refrig. J6-M1 CJE04B03 01543982 Negishi Thompson, Genia E436 Low Speed Centrifuge-Refrig. J6-M1 CJE04C06 01571027 Negishi Thompson, Genia E436 Low Speed Centrifuge-Refrig. J6-M1 CJE04C08 01571028 Cidlowski Scoltock F358 Ultracentrifuge L7-65 13031MFG N0012821 Archer Trotter D413 Ultracentrifuge L8M-70 7F622 00947697 Putney Petranka F265 Ultracentrifuge L8M-70 7J618 00982943 Martin Walker F164 Ultracentrifuge L8M-80 8K843 928989

2023 Beckman Equipment List

ATTACHMENT 4

Page 20 of 48Page 20 of 48

PI Person Responsible Room # Description Model # Serial # NIH #

Tokar Tokar E102 Ultracentrifuge L8M-80 8L515 00965884 Hall Klemm F369 Liquid Scintillation Counter LS-6500 7070578 01543984 Blackshear Hicks, Stephanie C150 Liquid Scintillation Counter LS-6500 7068670 01258406 Copeland Humble E314 Liquid Scintillation Counter LS-6500 7067975 01221377 Kunkel Clark E343 Liquid Scintillation Counter LS-6500 7070240 01474512 Merrick Knudsen C331 Liquid Scintillation Counter LS-6500 7068773 1398168 Resnick Westmoreland D343 Liquid Scintillation Counter LS-6500 7070532 01571018 Zeldin Graves E265 Liquid Scintillation Counter LS-6500 7068776 01361662 Cidlowski Sueyoshi F351 Centrifuge - Refrig Microfuge 22-R MHB11B014 N01852102 Blackshear Hicks, Stephanie F315 Microfuge-Refrig Microfuge 22-R MHB07G009 N/A Cidlowski Scoltock F347 Microfuge-Refrig Microfuge 22-R MHB01E021 01414874 Cidlowski Scoltock F354 Microfuge-Refrig Microfuge 22-R MHB02D027 01660070 Dudek Dudek F267 Microfuge-Refrig Microfuge 22-R MHB01E039 01523203 London, S. Li E254 Microfuge-Refrig Microfuge 22-R MHB10J001 N01755901 Martin Walker F167 Microfuge-Refrig Microfuge 22-R MHB02B010 1506227 Pedersen Kaminski F338 Microfuge-Refrig Microfuge 22-R MRB19M015 N02185188 Tokar Tokar E104 Microfuge-Refrig Microfuge 22-R MHB11G006 N01852477 Williams Jefferson E426 Microfuge-Refrig Microfuge 22-R MHB07F079 01657644 Schaaper Schaaper E366 Coulter Counter Multisizer 4e AZ32097 N02010254 Wilson Horton F375 Cell Counter MULTISIZER III 0AJ35169 01572569 Resnick Westmoreland D343 Ultracentrifuge Optima L-100XP LXP04F07 01571229 Wilson Hou F370 Ultracentrifuge Optima L-100XP LXP04D18 01571077 Zeldin Graves E236 Ultracentrifuge Optima L-100XP LXP04B20 01543991 Copeland Humble E313 Ultracentrifuge Optima L-90K COL02G08 01473764 Martin Walker F163 Ultracentrifuge Optima L-90K COL04H29 1571741 Merrick Knudsen C331 Ultracentrifuge Optima L-90K COL04B08 1571009 Negishi Thompson, Genia E415 Ultracentrifuge Optima L-90K COL04B16 01571007 Negishi Thompson, Genia E415 Ultracentrifuge Optima L-90K COL04B27 01571075 Archer Trotter D413 Tabletop Ultracent. Optima MAX CTM03H38 01542064 Li, X. Xu F232 Ultracentrifuge Optima MAX-XP CTZ10E10 1755092 Merrick Coulter C222 Ultracentrifuge Optima MAX-XP CTZ11G06 1852594 Blackshear Hicks, Stephanie F374 Ultracentrifuge Optima XL-100K COX01L20 01474215 Blackshear Hicks, Stephanie F374 Ultracentrifuge Optima XL-100K COX97F04 01258486 Martin Walker F163 Ultracentrifuge Optima XPN-90 79378507 2121299 Zeldin Graves E236 Tabletop Ultracent. TL-100 TH731 00917621 Hong Wilson, B F128 Tabletop Ultracent. TLOPTM OTK105 00985061 Negishi Thompson, Genia E436 Tabletop Ultracent. TLOPTM XTM115 00985284 Bell Campbell C304 Cell Counter Z1 D/T 0AF30346 01522574 Kunkel Clark E315 Cell Counter Z1 D/T 0AJ38256 01572910 Zeldin Bradbury E234 Cell Counter Z1 D/T 0AD44401 01287078 Cannon Sinha C227 Cell counter Z1 DT 0AM35293 Archer Gokey C431 Cell counter Z2 0AB40092 1414045 Archer Trotter C429 Cell Counter Z2 0AG39300 01543379 Fenton Robinson E126 Cell Counter Z2 0AG21165 01474687 Wade Chrysovergis D445 Cell Counter Z2 0AJ08051 01572126

Line Item Count: 112

Page 21 of 48Page 21 of 48

CLAUSES INCORPORATED BY REFERENCE

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Nov

2021) FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021) FAR 52.212-3 Offeror Representations and Certifications—Commercial

Products and Commercial Services (May 2022)

The following contract clauses apply to this acquisition:

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (May 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in

FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

FAR 52.204-25

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2021)

HHSAR 352.203-70 Anti-Lobbying (Dec 2015) HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations

(Dec 2015) HHAR 352.223-70 Safety and Health (Dec 2015) HHSAR 352.227-70 Publications and Publicity (Dec 2015) HHSAR 352.239-74 Electronic and Information Technology Accessibility (Dec 2015)

ATTACHMENT 5

Page 22 of 48Page 22 of 48 https://www.acquisition.gov/ https://www.acquisition.gov/far/part-52#FAR_52_203_19 subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub.

L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for…