Combined Synopsis Solicitation Lodging Servces.pdf

WISCONSIN NATIONAL GUARD (WING) COMBINED SYNOPSIS/SOLICITATION FOR

LODGING SERVICES BLANKET PURCHASE AGREEMENT

1.0 Synopsis.

This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. This solicitation is issued as a request for proposal (RFP). This acquisition is utilizing NAICS code 721110 Hotels (except Casino Hotels) and Motels with the small business size standard being $35M.

This acquisition currently has no Defense Priorities and Allocations System (DPAS) ratings. This requirement is subject to availability of funding per FAR 52.232-18.

1.1 Eligibility for Award.

Offerors must have a current registration in the System for Award Management (SAM) at https://www.sam.gov as of the date of award determination to be eligible for award. Offeror must maintain a current registration in SAM for the entire duration of the BPA in order to eligible for BPA calls and to facilitate disbursement of payments. Offeror shall ensure all representations and certifications are current in SAM as a condition of award.

1.2 Set Aside.

Any awards resulting from this solicitation will be made using a cascading set-aside order of precedence as follows:

In accordance with FAR Subpart 19.502-2 Total Small Business Set-Aside Procedures, any awards under this solicitation will be made on a competitive basis first to small business concerns in accordance with

FAR 19.502-2.

If there are no acceptable offers from small business concerns for a specific locality, the set-aside shall be withdrawn and the requirement, if still valid, will be made on the basis of full and open competition considering all offers submitted by responsible business concerns.

1.3 Evaluation.

Award of a BPA shall be made on the basis of Lowest Price Technically Acceptable (LPTA) evaluation criteria considering the base period. An award of BPA will be made to the contractor(s) who offer the lowest rate pricing that does not exceed the maximum allowable GSA locality rates for lodging. The Contractor’s offer shall demonstrate through their offer that they will meet or exceed the technical requirements stated within the Performance Work Statement. Issuance of BPA calls shall be made on the basis of established rates from a contractor that is most advantageous to the Government, can service the location of the requirement, and whom has the capability to fulfill the requirement within the time period necessary.

1.4 Orders.

http://www.sam.gov/

Upon issuance of a Blanket Purchase Agreement, the Contractor may process orders under this BPA through the issuance of a BPA call or may process orders utilizing a Government Purchase Card (GPC) when authorized.

The BPA call may include a Delivery Schedule which will break out the units serviced by a particular call, points of contact for the requirement, location of requirement, projected dates of services and projected numbers of rooms authorized by the call. A BPA call may be issued to support the organizational requirements over a multiple month period of performance.

1.5 Payment by Government Purchase Card (GPC).

Purchases under this Blanket Purchase Agreement may be made by Government Purchase Card (GPC) as an alternate form of payment when authorized. Terms established by Contractor’s Blanket Purchase Agreement shall be the same. Advancement of charges is not authorized. Contractor shall not charge the Government prior to delivery of goods or rendering services. Charges shall be made on or after the day of delivery and consolidated into one charge for the total amount.

1.6 Invoices.

An itemized invoice shall be submitted electronically through Wide Area Workflow (WAWF) located at https://piee.eb.mil/piee-landing/ for each BPA call received when services are performed. If the BPA call covers multiple units and/or multiple months of performance; The Contractor is authorized to submit multiple invoices against the BPA call by Contract Line Item Number (CLIN). When the Contractor is submitting an invoice in WAWF, it is critical that the Contractor does not check final invoice against a Contract Line Item Number or the BPA call unless it is the final invoice they will submit against that particular BPA call. Failure to do this may result in delay of payment. In addition, draft paper invoices will be emailed to the “Authorized Caller” and Contracting Officer Representative (COR) that initiates the services with the Contractor. This is to clear up any discrepancies prior to the invoice being entered into WAWF and to help facilitate receipt of services by the Government. Paper Invoices shall contain the following minimum information:

1) Contractor Name, address, and phone number.

2) BPA Call number (if applicable).

3) Date(s) of delivery.

4) Purchase Request reference number (if applicable)

5) Quantities delivered, unit cost, and total cost.

6) Invoice total amount due.

7) The Wisconsin National Guard is a federal government entity, and as such is exempt from all local, state, and federal taxes, including but not limited to sales taxes. Any charges or invoicing that includes taxes shall be disputed/declined by Government, if charged or invoiced by Contractor.

1.7 Electronic Invoicing through Wide Area Workflow (WAWF).

https://piee.eb.mil/piee-landing/

To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through WAWF. Additional information and registration for WAWF can be completed online at https://piee.eb.mil/piee-landing/. Payment will be made by DFAS office designated in the BPA. All payments will be made by electronic transfer of funds (EFT). The Government will make payment through WAWF upon satisfactory completion of work and proper invoice that permits certification for payment.

1.8 Payment.

Upon verification of invoices / charges submitted through WAWF by authorized WIARNG personnel, the invoice will be paid by Electronic Funds Transfer (EFT) IAW the Prompt Payment Act as the primary form of payment, but may be made by GPC when authorized.

https://piee.eb.mil/piee-landing/

PERFORMANCE WORK STATEMENT (PWS)

FOR

Lodging Services

2.0 General:

2.1 Scope: The contractor shall provide all personnel, lodging rooms, and quality control necessary, except as specified in Paragraph 4.0 as Government Furnished, to perform Lodging Services, as defined in this PWS.

2.2 Background: The United States Property and Fiscal Office (USPFO) for Wisconsin intends to establish multiple Blanket Purchase Agreements (BPA’s) for lodging services to support units throughout the State of Wisconsin for training requirements throughout the year. The Government’s intent is to establish BPA’s to facilitate WING units training cycle throughout the State of Wisconsin for a base period of five (5) years. The Government is obligated only to the extent of authorized purchases actually made under this BPA. The master BPA will not obligate any funds. Funds will be obligated by the individual BPA calls or GPC purchases (when authorized) made against this master BPA. There will be no minimum purchase required under this BPA.

2.3 Period of Performance (PoP): The Period of Performance shall be a five (5) year base with an option to extend services for up to 6 months.

2.4 General Information:

2.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

2.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

If minimum standards are not being met by the contractor, the Contracting Officer will discuss the non-conforming supplies or services with the contractor and attempt to remedy the situation. If non-conforming supplies or services continue and remedies fail to bring the contractor into conformance with the minimum standards stated within the QASP and terms and conditions of the BPA, the WING may at its option terminate the BPA with the contractor.

2.4.3 Recognized Holidays: The following are recognized United States (US) holidays. The contractor will typically not perform services on these days unless a unit’s mission requires performance:

2.4.3.1 New Year’s Day: January 1st

2.4.3.2 Martin Luther King, Jr.’s Birthday

2.4.3.3 President’s Day

2.4.3.4 Memorial Day

2.4.3.5 Independence Day: July 4th

2.4.3.6 Labor Day

2.4.3.7 Columbus Day

2.4.3.8 Veteran’s Day: November 11th

2.4.3.9 Thanksgiving Day

2.4.3.10 Christmas Day: December 25th

2.4.4 Place and Performance of Services: Place and Period of Performance shall be contained in each BPA call or coordinated with the Contractor prior to performance when using the GPC. The contractor shall provide services as specified in each order.

2.4.4.1 Reserved

2.4.4.2 Reserved

2.4.4.3 Reserved

2.4.5 Activity Authorized to Issue BPA Calls: All calls placed against this contract vehicle will be authorized and approved through the G4 Office.

2.4.6. Reserved

2.4.7 Reserved

2.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

2.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this agreement. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this BPA. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services.

The CM shall ensure that contractor employees do not perform any services outside the scope of the agreement without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the agreement are performed wholly at the expense of the contractor.

2.4.10 Reserved

2.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the BPA; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the BPA. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.4.12 Reserved

2.4.13 Reserved

2.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this BPA may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.4.15 Reserved

3.0 Definitions and Acronyms:

3.1 Definitions:

3.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this agreement refers to the prime.

3.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

3.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

3.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

3.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

3.1.6 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

3.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

3.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

3.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

3.1.10 Supplies. Expendable items such as paper and paper products, utensils and tableware.

3.1.11 Trash/Garbage. Any non-salvageable waste material other than rocks, or dirt. The waste material includes metal, paper, glass, cardboard, floor sweepings, cartons, food waste, and similar spent materials.

3.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation BPA Blanket Purchase Agreement CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services GPC Government Purchase Card HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer LIK Lodging In Kind NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

4.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

4.1 Property: None

4.2 Materials: None

4.3 Equipment: None

4.4 Services: None

4.5 Utilities: None

5.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

5.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 4.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 2.1.

6.0 Requirements:

6.1 Standards.

6.1.1. All work under this contract shall conform to applicable Industry standards, State and Federal Health Regulations, Environmental Regulations as well as military regulations and bulletins. Work not meeting these standards shall be corrected by the Contractor at no additional cost to the Government.

6.2 Terms of BPA.

6.2.1. The contractor shall provide lodging accommodations to the Wisconsin National Guard (WING) on an as needed basis. The performance standard and requirements for these services include the following responsibilities:

6.2.1.1. Contractor will provide single and double occupancy hotel or motel room accommodations upon issuance of a BPA call or use of a Government Purchase Card (GPC) when authorized on an as needed basis.

6.2.1.2. Single occupancy non-smoking rooms shall be provided to WING personnel as specified by the authorized caller. Single occupancy smoking allowable rooms are permissible when requested.

6.2.1.3. Double occupancy non-smoking rooms shall be provided to WING personnel as specified by the authorized caller. Double occupancy smoking allowable rooms are permissible when requested.

6.2.1.4. BPA Calls. Lodging BPA calls may be initiated orally or by informal correspondence. Only a KO, COR, authorized caller(s) designated in this BPA or GPC cardholder are authorized to direct WING personnel to occupy the Contractor’s facility. The KO, COR, authorized caller, GPC cardholder or designated WING unit representative shall provide the contractor with a listing of all personnel authorized to utilize lodging at the Governments expense (rooming list).

Authorized Callers will be revised as necessary by the KO.

A sign-in roster will be provided to the hotel for WING personnel to sign in and will be used to verify charges shown on the invoice.

6.2.1.5. Individuals are not authorized lodging under this BPA until such authorization is presented to the Contractor. Rooms will be provided to only those individuals that appear on the rooming list provided by the KO, COR, authorized caller or a designated unit representative.

6.2.1.6 ASSIGNMENT OF QUARTERS/ROOMS: WING personnel should not be billeted under this agreement without presenting proper identification to the Contractor. The Contractor must be adequately manned to provide a 24-hour check in and checkout service, 7 days a week. Individuals of the same sex, designated for double room occupancy, shall be billeted in rooms with at least two beds. If these rooms are not available, single rooms shall be utilized

6.3. Coordination of Services:

6.3.1. Reservation of rooms to include dates of service, quantities ordered, check-in/checkout times, complimentary breakfast times (if available), etc shall be coordinated between the Contractor and the ordering unit POC, which may be the Contracting Officer’s Representative (COR), unit supply personnel, or other designated Government employee. At no time shall the Contractor accept any changes that will exceed the authorized lodging rates or the terms and conditions in the BPA unless authorized by the Contracting Officer.

6.3.2 Quantities of lodging rooms reserved are generally based on preliminary estimates which are subject to change as the government’s requirement changes or becomes more certain. Projected dates of services to be performed are subject to change during the month. A Twenty-Four (24) hour notice is the default minimum time frame to adjust accommodations with the Contractor from ordering points of contact, to include cancellation, and decreases or increases to rooms required. The Contractor may propose a different notice requirement for ordering, changes or cancellation.

Minimum notice to reserve room accommodations is days/hours:________

Minimum notice of to cancel rooms is days/hours with no charge to the Government:________

Minimum required notice period for increases to numbers of rooms is days/hours:________ ___

Minimum required notice period for decreases to numbers of rooms is days/hours:________

6.3.3 Contractor reserves the right to charge the following amount for rooms cancelled with inadequate notice or no show reservations for the first night only on multiple day reservations only if the contractor is at maximum capacity and unable to resell the room(s): $____ per room with no-shows/late cancellation for first night only. Future night reservations for no-shows will automatically be cancelled. ___

6.3.4 Service Locations: The Contractor must be able to service a minimum of one service location/locality. The hotels must be within 20 miles of the service locations. If the Contractor has multiple hotels/motels either through a chain/partnership or subcontracting relationship and is able to service multiple locations please notate those below.

Yes/No Service Location Minimum Maximum Superior

Ashland

Hayward

Spooner

Rice Lake

New Richmond

River Falls

Menomonie

Eau Claire

Chippewa Falls

Arcadia

Rhinelander

Tomahawk

Merrill

Antigo

Wausau

Mosinee

Abbotsford

Neillsville

Black River Falls

Onalaska

Sparta

Viroqua

Tomah

Marshfield

Stevens Point

Wisconsin Rapids

Clintonville

Waupaca

Berlin

Ripon

Portage

Baraboo

Reedsburg

Mauston

Prairie Du Chien

Platteville

Monroe

Janesville

Beloit

Fort Atkinson

Watertown

Oconomowoc

Whitewater

Elkhorn

Hartford

West Bend

Sussex

Waukesha

Burlington

Kenosha

Racine

Milwaukee

Oak Creek

Madison

Appleton

Oshkosh

Fond Du Lac

Waupun

Green Bay

Two Rivers

Plymouth

Marinette

Fort McCoy

Camp Williams

6.4. Room Availability

Please list the number of rooms your establishment has available by location:

_____________ Non Smoking Double Occupancy (Min Two Doubles)

_____________ Non Smoking Single Occupancy (One Double/Queen/King)

_____________ Smoking Double Occupancy (Min Two Doubles)

_____________ Smoking Single Occupancy (One Double/Queen/King)

6.5. Room Amenities

The contractor shall furnish the following:

6.5.1 Living Space: Single and double occupancy room will contain adequate net living and sleeping areas. The contractor shall not assign more than one person per bed unless specifically authorized.

6.5.2 Rooms will accommodate an environment of good light and sound attenuation.

6.5.3 Windows will be provided with blackout lining, shades, or blinds. If drapes are provided, they must screen out the light.

6.5.4 Sufficient electrical outlets shall be available and in good working condition.

6.5.5 Entrance doors to rooms shall have interior security locks, either deadbolt or double locking mechanisms. Each room occupant will be provided with a room key.

6.5.6 Bathrooms will contain a shower and/or tub combination with a washbasin, a properly functioning toilet, and a mirror. Additionally, bathrooms shall have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination will have shower doors or curtains.

6.5.7 The contractor shall provide have telecommunication devices if not in the room than in the immediate area.

6.5.8 A television in the room is desirable; if not available due to location, have information as to where television is available to patrons.

6.5.9 Rooms shall have adequate heating and cooling capabilities for comfortable climate control during all seasons.

6.5.10 Double occupancy rooms shall have a minimum of two double sized beds unless specified otherwise. Single occupancy rooms shall have a minimum of one double sized bed unless specified otherwise. All bedding must be clean and in good condition and free from damage or conditions rendering it unusable.

6.5.11 Furnishing and Equipment: The contractor’s rooms shall be clean and in good repair. The following minimum furnishings are required:

a. Lamp --1 per desk or writing table

b. Adequate clothes storage drawers and closet space

c. Desk or writing table with chair

d. Trash container

e. Bed(s) and clean bedding materials

6.5.12 Additional desirable amenities:

a. Radio

b. Working tables and chairs

c. Restaurant within the facility

d. Refrigerators or ice machines

e. Chair, occasional

f. Alarm clock

g. Iron/Ironing Board

h. 24-hour wake up service

i. Messaging Service

6.5.13 CUSTODIAL/SANITATION SERVICES: Daily custodial services shall include, but is not limited to, room cleaning, bed making, linen change (as required), adequate quantities of soap, adequate quantities of clean bath towels and clean hand towels, sanitized drinking glasses, facial tissues, and a cloth bath mat.

6.5.14 LINEN SERVICE: Linen service shall be provided a minimum of once a week or when occupancy changes, whichever occurs first. Additional blankets shall be made available if requested by occupant. All linen, blankets, and towels shall be clean and freshly laundered without any objectionable odors, and be in good repair, free from tears, rips, holes, stains, and extensive wear.

6.5.15 COMMON USE AREAS: The contractor shall keep all hallways, corridors, grounds, and other adjacent areas under the contractor's control in a clean, neat, and safe condition.

6.5.16 "DO NOT DISTURB" SIGNS: All rooms shall have such signs available. Contractor's employees shall respect them when displayed.

6.5.17 FIRE NOTIFICATION: The contractor shall ensure proper fire notification and evacuation plans are in place and evacuation procedures are accessible in rooms or common areas.

6.5.18 INFORMATION SERVICES: Customer service representatives or written information shall be available to explain to occupant’s miscellaneous charges not covered by this Performance Work Statement, i.e., telephone charges or cable charges.

6.5.19 Charges for incidental products or services, including but not limited to telephone calls, internet service, movie rentals, food, drinks, room service, pet charges, laundry or dry cleaning are not authorized to be charged to the Government. It is the responsibility of the Contractor to secure payment of incidental or other charges at the time of check-in by a cash or credit card deposit of one or more of each room’s occupants. Absence security for incidental services by the room occupant, Contractor is authorized and encouraged to “lock out” services that may generate extra charges.

6.6. Authorized Changes.

6.6.1. Changes to the BPA must be made through the Wisconsin National Guard Purchasing and Contracting Office. Contact Information for the Contracting Officer is: USPFO for Wisconsin, Purchasing and Contracting, Attn: Robert Boesen, 1 Williams Street, Camp Douglas, WI 54618. Phone:

(608) 427-7276, Email: robert.a.boesen.civ@mail.mil.

7.0. Pricing of BPA

7.1. Rates may not exceed the maximum allowable GSA locality rates for lodging. Economic price adjustments may be requested if GSA locality rates adjust higher. A Contractor may propose lower rates during the PoP of the BPA to be more competitive and increase utilization.

Base Period (5 Years)

Year 1

Item 0001: Non Smoking Double Occupancy (Min Two Doubles) $_______(per room)

Item 0002: Non Smoking Single Occupancy (One Double/Queen/King) $________ (per room)

Item 0003: Smoking Double Occupancy (Min Two Doubles) $_______(per room)

Item 0004: Smoking Single Occupancy (One Double/Queen/King) $_______ (per room)

Year 2

Item 1001: Non Smoking Double Occupancy (Min Two Doubles) $_______(per room)

Item 1002: Non Smoking Single Occupancy (One Double/Queen/King) $________ (per room)

Item 1003: Smoking Double Occupancy (Min Two Doubles) $_______(per room)

Item 1004: Smoking Single Occupancy (One Double/Queen/King) $________ (per room)

Year 3

Item 2001: Non Smoking Double Occupancy (Min Two Doubles) $_______(per room)

Item 2002: Non Smoking Single Occupancy (One Double/Queen/King) $________ (per room)

Item 2003: Smoking Double Occupancy (Min Two Doubles) $_______(per room)

Item 2004: Smoking Single Occupancy (One Double/Queen/King) $________ (per room)

Year 4

Item 3001: Non Smoking Double Occupancy (Min Two Doubles) $_______(per room)

Item 3002: Non Smoking Single Occupancy (One Double/Queen/King) $________ (per room)

Item 3003: Smoking Double Occupancy (Min Two Doubles) $_______(per room)

Item 3004: Smoking Single Occupancy (One Double/Queen/King) $________ (per room)

Year 5

Item 4001: Non Smoking Double Occupancy (Min Two Doubles) $_______(per room)

Item 4002: Non Smoking Single Occupancy (One Double/Queen/King) $________ (per room) Item 4003: Smoking Double Occupancy (Min Two Doubles) $_______(per room)

Item 4004: Smoking Single Occupancy (One Double/Queen/King) $________ (per room)

8.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or

Advisory

Website

Federal Acquisition Regulation Advisory https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement

Advisory http://www.acq.osd.mil/dpap/dars/dfarspgi/current/ index.html

DoDM 5200.2 Regulation 5200.02 Procedures for the DoD Personnel

Security Program (PSP)

04/03/2017 Advisory http://www.dtic.mil/whs/directives/corres/pub1.ht ml

AR 190-13

The Army Physical Security Program 06/27/2019 Advisory http://www.apd.army.mil/ProductMaps/PubForm/

AR.aspx DoD 5400.11

Department of Defense Privacy Program

1/29/2019 Advisory http://www.dtic.mil/whs/directives/corres/dir.html#

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 Advisory http://www.dtic.mil/whs/directives/corres/pub1.ht ml

AR 530-1

Operations Security 09/26/2014 Advisory http://armypubs.army.mil/ProductMaps/PubForm/

AR.aspx DoD 5220.22-M

National Industrial Security Program Operating Manual

02/28/2006 (Change 2:

05/18/2016)

Advisory http://www.dtic.mil/whs/directives/corres/pub1.ht ml

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 Advisory http://armypubs.army.mil/ProductMaps/PubForm/ AR.aspx https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

8.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website I-9

Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

6.3 Delivery/Availability

The contractor shall ensure rooms are available by required time that has been coordinated between the Contractor and Government.

Meets the standard 95% of the time.

Random monitoring / COR

6.3.2 Quantities The contractor shall ensure

rooms are delivered in agreed upon quantities that comply with the terms and conditions stated in the Master BPA.

Meets the standard 95% of the time.

Random monitoring / COR

6.5.13-6.5.14 Cleanliness

The contractor shall ensure that all that all rooms are clean and serviceable as outlined in the Master BPA

Meets the standard 98% of the time.

Random monitoring / COR

1.5; 1.6 & 1.7 Administrative

The contractor shall ensure that it properly invoices correct quantities and rates for services performed.

Meets the standard 98% of the time.

100% Inspection / COR

2.4.9 & 6.2 Performance

Overall Performance by the Contractor. Contractor resolves any performance issues in an effective and timely manner.

Meets the standard 95% of the time.

Random monitoring / COR https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

9.0. Submission of Proposals

9.1. The Government anticipates making award without discussions. Therefore, Offeror should submit their best and final offer to include any alternate proposals. The Contractor must ensure that all components of their pricing and technical proposal are included in their submission. The Government reserves the right to make an award of BPA(s) solely on initial proposals received. Offerors bear the burden of ensuring that proposals (and any authorized amendments and samples) reach the designated office on time and should allow a reasonable time for e-mail transmissions to be completed. All pages of the proposal must reach the office before the deadline specified in this solicitation. The Contractor bears the risk of non-receipt of mailed or electronically transmitted proposals and should confirm receipt. Late or incomplete proposals will not be considered.

9.2. All questions must be addressed to the Contracting Officer in writing by email. Close of Questions will be on the solicitation will be 13 September 2021 at 3:00 p.m. CST. All proposals are due NLT 15 September 2021 at 3:00 p.m. CST by email. Questions and proposals can be emailed to Lisa M. Burns at lisa.m.burns40.civ@mail.mil. E-mailed proposals must be in adobe acrobat (.pdf) format. Proposals can also be delivered as hard copy, via commercial carrier, postal service, or personal delivery to 1 Williams Street, Camp Douglas, Wisconsin 84020. Please direct all mailed proposal submissions to Lisa Burns, Purchasing and Contracting. Please email any tracking numbers for mailed proposals. Business hours are Monday through Thursday 7:00 a.m. through 5:00 p.m.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

6.3 Delivery/Availability

The contractor shall ensure rooms are available by required time that has been coordinated between the Contractor and Government.

Meets the standard 95% of the time.

Random monitoring / COR

6.3.2 Quantities The contractor shall ensure

rooms are delivered in agreed upon quantities that comply with the terms and conditions stated in the Master BPA.

Meets the standard 95% of the time.

Random monitoring / COR

6.5.13-6.5.14 Cleanliness

The contractor shall ensure that all that all rooms are clean and serviceable as outlined in the Master BPA

Meets the standard 98% of the time.

Random monitoring / COR

1.5; 1.6 & 1.7 Administrative

The contractor shall ensure that it properly invoices correct quantities and rates for services performed.

Meets the standard 98% of the time.

100% Inspection / COR

2.4.9 & 6.2 Performance

Overall Performance by the Contractor. Contractor resolves any performance issues in an effective and timely manner.

Meets the standard 95% of the time.

Random monitoring / COR

10.0. Provisions and Clauses:

The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions and clauses are applicable to this solicitation:

52.203-3 – Gratuities.

52.203-12 – Limitation On Payments To Influence Certain Federal Transactions

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper.

52.204-9 Personal Identity Verification of Contractor Personnel.

52.204-16 Commercial and Government Entity Code Reporting.

52.204-18 Commercial and Government Entity Code Maintenance.

52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-26 Covered Telecommunications Equipment or Services-Representation.

52.212-1 Instructions to Offerors-Commercial Items.

52.212-3 Offeror Representations and Certifications-Commercial Items.

52.212-4 Contract Terms and Conditions-Commercial Items.

52.219-14 Limitations on Subcontracting

52.232-18 Availability Of Funds

52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.242-13 Bankruptcy

52.243-1 Changes--Fixed Price

52.243-1 Alt 1 Changes--Fixed Price (Aug 1987) - Alternate I

52.246-4 Inspection Of Services--Fixed Price

252.201-7000 Contracting Officer's Representative

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.204-7004 Antiterrorism Awareness Training for Contractors

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.205-7000 Provision Of Information To Cooperative Agreement Holders

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

252.226-7001 Utilization of Indian Organizations and Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

252.232-7010 Levies on Contract Payments

252.232-7017 Accelerating Payments to Small Business Subcontractors-- Prohibition on Fees and Consideration

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

252.243-7001 Pricing Of Contract Modifications

252.243-7002 Requests for Equitable Adjustment

252.244-7000 Subcontracts for Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items.

As prescribed in 12.301(b)(4), insert the following clause:

Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Oct 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

https://www.acquisition.gov/far/12.301#FAR_12_301

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101 note).

_X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)

(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-3.

__ (12)

(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-4.

__ (13) [Reserved] __ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (15)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (Mar 2020) (15 U.S.C. 644).

_X_ (ii) Alternate I (Mar 2020) of 52.219-7.

_X_ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17)

(i) 52.219-9, Small Business Subcontracting Plan (Jun 2020) (15 U.S.C. 637(d)(4)).

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.204-14#FAR_52_204_14 https://www.acquisition.gov/far/52.204-15#FAR_52_204_15 https://www.acquisition.gov/far/52.209-6#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.209-9#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/52.219-3#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/52.219-3#FAR_52_219_3 https://www.acquisition.gov/far/52.219-4#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-4#FAR_52_219_4 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 https://www.acquisition.gov/far/52.219-8#FAR_52_219_8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Jun 2020) of 52.219-9 __ (18)

(i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

(ii) Alternate I (Mar 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Mar 2020) (15 U.S.C. 657f).

_X_ (22)(i) 52.219-28, Post Award Small Business Program Rerepresentation (May 2020) (15 U.S.C. 632(a)(2)).

(ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Mar2020) (15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (Mar 2020) (15U.S.C. 637(a)(17)).

_X_ (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

_X_ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2020) (E.O.13126).

_X_ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (30)(i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

_X_ (31)(i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

_X_ (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

_X_ (33) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

_X_ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (35)(i) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

_X_ (36) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37)

(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 https://www.acquisition.gov/far/52.219-14#FAR_52_219_14 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-16#FAR_52_219_16 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-27#FAR_52_219_27 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3…