Combined Synopsis Solicitation-Firewatch.docx

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation shall be posted on SAM.GOV (Https://www.sam.gov/).

The RFQ number is N4215824RS001. This solicitation documents and incorporates provisions and clauses in effect through FAC 2023-06 and DFARS Change Notice 12/22/2023. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 561621 Security Systems Services (except locksmiths).

Norfolk Naval Shipyard (NNSY), Portsmouth, VA requests responses from qualified sources capable of providing: Roving fire watch

52.212-1 INSTRUCTIONS TO OFFERORS –COMMERCIAL ITEMS (FEB 2012) ADDENDUM

Quotations shall be emailed to Angela Goldsmith (E-mail angela.d.goldsmith.civ@us.navy.mil) and Alicia Almberg (Email: alicia.l.almberg.civ@us.navy.mil) by Friday March 29, 2024 at 11:00 AM EST.

Addendum to 52.212-1 Instructions to Contractors

This procurement action is being processed in accordance with FAR Part 12 Acquisition of Commercial Items, using Simplified Acquisition Procedures under the test program for commercial items found at FAR 13.5

Quotations shall be emailed to Angela Goldsmith; email: angela.d.goldsmith.civ@us.navy.mil and Alicia Almberg (Alicia.l.almberg.civ@us.navy.mil) by Friday March 29, 2024 at 11:00 AM EST

Quotations will consist of the following information and documentation submitted together:

1. Completed representations and certifications, unless otherwise available in SAM;

2. Price for each line item being quoted as a firm fixed price

Award will be made for the technically acceptable item or combination of technically acceptable items that result in the lowest aggregate price to the Government.

FAR 52.212-2, Evaluation — Commercial Items is applicable to this procurement. The Government will award a contract resulting from this Request for Quotation (RFQ) to the responsible offeror whose quotation conforms to the RFQ and represents the best value to the Government, price and other factors considered.

The following factors shall be used to evaluate quotations:

Lowest Price technically Acceptable

Price:

The estimated amount for each line item will be added together to determine the total estimated price, which will become the evaluated price.

The vendor’s proposed price will be evaluated on the basis of price reasonableness. All prices must be considered fair and reasonable as determined by the Government. Price quote shall be held firm and valid for sixty (60) days.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this Solicitation and any attachments and/or exhibits.

Failure to provide all of these documents by the required date and time may preclude a quotation from award consideration at the discretion of the Government.

Quotations determined to be technically unacceptable shall not be further evaluated for award. Of the technically acceptable quotations, the Government reserves the right to award to other than lowest price based upon a selection determined to be the best value to the Government, price and other factors considered.

Although price is considered lesser in importance relative to delivery, it has the potential to become more significant during the evaluation process. The importance of price will increase as the degree of equity in a respondent’s non-cost quotations rise. The importance of price will also increase when a quotation’s price is so significantly high as to diminish the value to the Government that might have been gained under the other aspects of the quotation. If at any point in the evaluation all respondents are determined to have submitted equal or generally, equivalent non-cost quotations, price may become the factor in determining the contractor selected for award.

Clauses:

52.245-1 (Government Property with Alternate I or II) 52.245-9 (Use and Charges) 52.232-18 Availability of Funds 252.245-7003 (Contractor Property Management System Administration) 252.245-7004 (Reporting, Reutilization and Disposal) 232.322-7007 Limitation of Government Obligations

NORFOLK NAVAL SHIPYARD ROVING FIRE WATCH SERVICES

PERFORMANCE WORK STATEMENT

C-1.0 INTRODUCTION

1.1 Scope: The purpose of this requirement is to provide Roving Fire Watch (RFW) services to support maintenance to fire alarm, fire suppression, and fire sprinkler systems, at various buildings within Norfolk Naval Shipyard (NNSY) Portsmouth, Virginia.

C-2.0 Level of Effort by Functional Requirement

2.1 During the Period of Performance (POP), the Contractor shall provide qualified Roving Fire Watch personnel at the following manning levels to perform Roving Fire Watch duties to include the maximum labor hours allowable for straight time and overtime hours as indicated below.

Base

TOTAL ESTIMATED LEVEL OF EFFORT Yellow

3. Coordination Process

3.1 All communication pertaining to this task order shall be conducted via the designated Government Contracting Officer’s Representative (COR), Alternate COR (ACOR), Technical Point of Contact (TPOC), or other Designated Representative, as assigned by the Contracting Officer in the COR’s absence. The Contractor shall coordinate task order efforts with the COR, ACOR, TPOC or the Designated Representative daily.

3.1.1 NNSY COR:

TBD

3.1.2 NNSY ACOR:

TBD

3.1.3 NNSY CONTRACTING OFFICER:

TBD

3.1.4 NNSY CONTRACTING OFFICER:

TBD

4. Requirements:

4.1 Place of Performance: Work will be primarily performed on-site at the Norfolk Naval Shipyard located in Portsmouth, VA

4.2 Period of Performance: Period of Performance will consist of one (1) seven (7) month period.

Base Period: April 5, 2024 – October 31, 2024. Mechanics, Program Manager, Project Manager, and Shift Supervisors will start on April 5, 2024 or date of award plus 6 months

4.3 Hours of work: The Contractor shall observe the same holidays, curtailments, and other work shutdowns as the Government.

4.3.1 Contractor personnel shall work the following NNSY standard eight-hour work shifts: 1st 0600-1430 hours, 2nd 1400-2230 hours, and 3rd 2200-0610 hours with thirty (30), and ten (10) minutes for lunch respectively. NNSY may adjust work shift hours to other timeframes to support shipyard workforce capabilities. The COR will notify the contractor when a request for a change of contractor work shift is required. Employees may be assigned to different shifts and work-weeks, and shall be rotated or shifted to support the workload demands. During summer months, each shift begins one hour earlier. Contractor personnel may be required to work first, second or third shift, weekends, early shifts, extended shifts and holidays. In this event, the Contractor Supervisor schedules contractor personnel for overtime and it shall be routed through the NNSY COR or Designated Representative for concurrence.

4.4 Roving Fire Watch: Roving Fire Watch is defined as a temporary measure to ensure continuous and systematic surveillance of a building, or a portion of a building in support of inoperable fire protection systems. The contractor shall provide qualified individuals for the purpose of identifying and controlling fire hazards, detecting early signs of fire, and activating an alarm in the event of a fire.

4.5 Hazardous Material: The Contractor shall ensure contractor personnel are handling/using hazardous materials in accordance with NAVSHIPYDNORINST P5090.2 Volume III Chapter 5, Hazard Communication. Examples of hazardous materials include, but are not limited to, materials that exhibit flammable, combustible, ignitable, reactive, poisonous, corrosive, or toxicity characteristics such as paints, solvents, adhesives, cleaners, pesticides, acids, bases, greases, oils, lubricants, and oxidizers. The Contractor shall ensure that employees are trained on the location and content of applicable Safety Data Sheets (SDS), and are knowledgeable on how to access SDS.

4.6 Safety and Health Laws and Regulations: The Contractor and Subcontractor(s) shall comply with the requirements of applicable safety and health laws and regulations such as Occupational Safety and Health standards which include Maritime Standards Code of Federal Regulations (CFR) (29 CFR 1915), General Industry Standards (29 CFR 1910), and other applicable federal, state and local environmental protection laws, codes, ordinances and regulations, in disturbing or removing paint during data collection for a specific task. All paints on naval vessels are considered to contain heavy metals, i.e., lead, chromium or cadmium unless established otherwise by laboratory analysis.

4.7 Material and Equipment:

4.7.1 Contractor Employees Equipment: The Contractor shall ensure that contractor employees possess their own work apparel and Personal Protective Equipment (PPE), which is mandated by 29 CFR 1915 (e.g. safety steel toe shoes, ear plugs, hard hats, safety glasses, and/or flash goggles/equivalent eye protection) required to accomplish work tasks.

4.7.2 The Contractor shall provide the following to the RFW Personnel:

4.7.2.1 Flashlight(s).

4.7.2.2 Watch or device to keep and record time (device cannot be a personal electronic device (PED) such as a cell phone).

4.7.2.3 Roving Fire Watch identification badge.

4.7.2.4 Roving Fire Watch instruction card, to include but not limited to: designated RFW route, actions to take if abnormal conditions are observed during RFW patrol, the sequence of events required for fire response and alarms sounding, and emergency personnel contact information.

4.7.2.5 Two-way radio, intercom, pager, or Walkie Talkie.

4.8 Qualification Requirements:

4.8.1.1 Contractor personnel reporting to NNSY shall meet the following criteria:

4.8.1.2 Be trained in accordance with 29 CFR 1915, Subpart I, on confined/enclosed space requirements and contracting options.

4.8.1.3 Be trained to wear required Personal Protective Equipment (PPE) when designated or required and be trained in hearing conservation and eye safety awareness.

4.8.1.4 Possess working knowledge on how to read and understand the information provided in Safety Data Sheet (SDS).

4.8.1.5 Shall have Fire Watch training.

4.8.1.6 Comply with the Fire and Tank Watch training requirements as specified in 29 CFR 1915 and CFR 1915.508, Subpart P “Fire Protection in Shipyard Employment.” A copy of the Contractor’s lesson plan must be submitted electronically to the NNSY Designated Representative for review and approval no later than ten (10) calendar days after contract award and yearly thereafter upon exercise of option(s).

4.8.1.7 Shall be physically able to walk unassisted for periods of up to and exceeding one (1) hour, egress a defined route within a building containing common areas, stairwells, storage areas, and concealed places.

5. DETAILED TASKS

5.1 Project Manager: The Contractor shall identify a Project Manager (PM). The PM shall coordinate all aspects of contract performance with the designated COR, Alternate COR (ACOR), and/or Technical Point of Contact (TPOC). The PM shall keep the government points of contact apprised of schedule, technical, material and financial issues pertaining to contract performance.

5.2 Communication: The Contractor shall ensure all communication pertaining to any aspect of this contract is conducted via the NNSY Contracting Officer (KO) and COR. The Contractor shall coordinate further communications with other NNSY TPOCs, Supervisors/Managers within the facility.

5.3 The Contractor shall coordinate efforts with the COR and provide a daily attendance sheet to the COR/TPOC by 0900 listing all personnel in attendance. 2nd shift and 3rd shift attendance sheets will be turned in the following day.

5.4 Roving Fire Watch (RFW) Tracker: The Contractor shall provide the COR a completed copy of a RFW Onboarding and Training Tracker prior to arrival of personnel to a Government installation. Refer to CDRL A001. The RFW Onboarding and Training Tracker (Microsoft Excel) worksheet shall be provided. This “Tracker” worksheet contains a matrix that captures the quantity of contractor’s personnel available, badging status, badge numbers and training status of each contractor employee. The Tracker data will allow NNSY to schedule onboarding dates.

5.5 Qualification Records: The Contractor shall maintain detailed personnel qualification records for each contractor employee performing work in accordance with this contract and shall provide a printed copy of these records or supporting documentation for review to the Contracting Officer upon request. Refer to CDRL A002.

5.5.1 Contractor personnel qualification records shall identify personnel qualifications (e.g. confined space, Fire Watch qualifications, Contractor baseline hearing test records, etc.,) and expiration date of each qualification.

5.5.2 Contractor shall possess and carry qualification card at all times while performing work.

5.5.3 The Contractor shall perform a baseline hearing test on all employees assigned to this contract. The Contractor shall ensure employees understand when and how to wear hearing protection per OSHA Requirements 29 CFR 1910.95 Occupational Noise Exposure.

5.6 On-site Supervision: Work assignments will be delivered to the Contractor via the NNSY Manager/Supervisor and/or TPOC. The COR is the liaisons between the Government and the Contractor(s). The Contractor Project Managers and Supervisors shall maintain total program oversight, as well as supervise and direct the contractor employees. The Contractor Supervisor shall be responsible for disseminating work assignments to contractor personnel, and providing direct supervision for the duration of assigned tasks. Contractor personnel shall be present during daily briefings conducted by NNSY Manager/Supervisor when required.

5.6.1 The Contractor Supervisor shall manage contractor employee’s assignments to training, shifts of work, discipline, attendance, time-off (i.e., sick, annual leave) and work performance. A Contractor Supervisor must be physically available on-site to the contractor workforce at all times.

5.6.2 Ensure daily onboard counts of RFW personnel are reported to the NNSY COR and/or TPOC electronically via e-mail at least once per week. Refer to CDRL A003.

5.6.3 Maintain accurate tracking of hours worked by contractor personnel.

5.6.4 Resolve contractor personnel problems, i.e. conflict resolution and administrative actions affecting the contractor employees.

5.6.5 Coordinate with the NNSY Supervisor or TPOC as to the physical placement of RFW personnel to ensure a continuous twenty-four (24) hour RFW patrol is maintained at all locations (4.1).

5.6.6 Ensure that all safety equipment for RFW personnel is in place and properly being utilized.

5.6.7 Ensure RFW personnel perform daily cleanup of all debris incidental to the performance of tasks.

5.7 Performance: The Contractor shall be required to perform in accordance with the standards, guidelines, and procedures, as stated. The Contractor is an independent contractor and not an agent of the Government.

5.8 Personnel Change Out: Contractor personnel assigned to fulfill a Task Order are expected to complete the task. Once contractor personnel are assigned, change out of these personnel shall not occur without prior notification to the NNSY COR and/or TPOC in writing.

5.8.1 The Contractor shall notify the Contracting Officer, COR and/or TPOC in writing within three (3) business days of any contractor personnel replacement action. A replacement action is when any expected contractor employee is reassigned, removed, or exchanged with another unexpected or unassigned person. The Contractor shall notify NNSY COR and/or TPOC within one (1) day after a contractor employee leaves and two (2) weeks prior to arrival of a replacement contractor employee. The Contractor shall provide the NNSY COR and/or TPOC with an updated RFW Onboarding and Training Tracker Worksheet highlighting the changes made for replaced/replacement employees. Refer to CDRLA001.

5.9 Document Format: Required reports and documentation must be compatible with Windows NT Server 2003 and higher as the standard Network Operation System and MS Office Professional, 2010 or later, as the standard Office Software. The use of Web applications will also be required.

5.10 Approved Labor Category: No labor category, other than those listed in the contract Schedule, shall be invoiced unless the contract is modified to cover the additional labor category.

5.11 CONTRACT EXECUTION: The RFW shall be assigned to make rounds in a facility when the fire alarm system, fire suppression system, or fire sprinkler system is inoperable. Before start of surveillance, the RFW shall scan the surrounding areas for potential hazards and find the locations of fire alarms. The RFW shall have a clear understanding of how to operate fire alarms. The RFW shall continuously monitor the entire facility (4.1) inspecting all spaces to include common areas, stairwells, concealed areas, and unoccupied storage areas. The RFW shall follow a designated route at specified intervals and maintain a log detailing the date, time, and signature of the person conducting the roving fire watch. The RFW shall carry a two-way communication device (4.7.2.5.) to maintain constant communication and report any fire, abnormal conditions, or other life or property hazard immediately. If a fire is observed, the RFW shall shout to alert building occupants, activate the fire alarm, and notify immediate supervisor.

5.12 Note: A "Fire Watch Qualification Course" shall consist of the following information at a minimum: (a) procedures, instructions, and measures designed to protect personnel, (b) how to respond to an incipient fire, (c) shore facilities, buildings and equipment, and (d) how to activate/transmit an alarm in the triplex by using the shipyard fire alarm systems (pull stations) or communication system.

6. Security, Badging, and Access Requirements

6.1 All ELINs require yellow badging.

6.1.1 Security Clearance: All yellow badge contractor personnel shall have a Final Confidential security clearance. Not Releasable to Foreign Nationals (NOFORN) data due to the nature of the work being performed on Naval Nuclear propulsion systems. Yellow badge is necessary for the execution of non-nuclear work; inclusive of the propulsion plant and secondary spaces and systems. Inspection and Required Conditions of Propulsion Plant Systems (Non-Nuclear) for Nuclear-Powered Aircraft Carriers

7. TECHNICAL CONFERENCES / STATUS REVIEW MEETINGS

7.1 The Contractor Project Manager and Supervisor(s) shall be available for informational meetings with the COR and/or TPOC to discuss the direction, progress, results or issues that occur during the performance of each T/O placed under this contract. Discussions may occur at either a daily or weekly rate. During the hours or 0600-1430, no holidays.

8. TRAINING

8.1 Contractor Provided Training: The Contractor shall provide all of the training cited in this section to all of their contractor personnel who are performing work under this contract prior to them reporting to work. The Contractor shall provide written verification that each contractor employee performing work under this contract has completed the required training and possesses the qualifications specified.

8.1.1 NAVSEA Standard Item 009-74 Occupational, Safety and Health Requirements.

8.1.2 Fire Watch Training per 29 CFR 1915.508(c) & (e).

8.1.3 Shipyard Mandatory Annual Refresher Training (SMART): The SMART material will be provided to the Contractor by NNSY’s Code 920 and/or COR upon contract award. Refer to CDRL A006. The Contractor shall administer the training prior to contractor personnel onboarding at NNSY. A SMART Sign-In Sheet shall be completed for each contractor employee prior to onboarding at NNSY. The Sign-In Sheet shall be received by NNSY’s Code 920, COR and/or TPOC by 1200 on the Thursday prior to the week contractor employee onboard.

8.2 NNSY Provided Training: Onboarding Indoctrination Training: All Contractor personnel, including the Contractor Project Manager and Supervisor, shall complete NNSY Security Indoctrination Training / Radiological Controls Indoctrination Training. NNSY Security Indoctrination Training will be performed by NNSY, Code 1120, Security Department at Security and Pass Office Building 1502.

8.2.1 Security Indoctrination Training

8.2.2 Radiological Controls Indoctrination Training

9. APPLICABLE DOCUMENTS

9.1 Standards/Specifications/References: The following Government regulations, manuals, and standards form a part of this document to the extent specified herein. (In performing this contract, the Contractor is referred to the following documents):

NOTE: The Contractor shall comply with the latest revision of all NAVSEA Standard Items and referenced documents in effect at the time of contract award or when each option year is exercised. The Contractor shall comply with all local requirements in addition to State and Federal Environmental, Safety and Health (ESH) regulations.

10. Deliverables

10.1 Training Plan: The Contractor shall provide a training plan for each labor category listed in section C-9.2 as part of the T/O. Refer to CDRL A001. The training plan shall identify all of the qualifications associated with each RFW and the requalification cycle. Training identified in section C-9.3 for each trade are minimum qualifications expected to be covered by the Contractor’s training plan. The training plan should be delivered electronically in PDF format via e-mail to the COR and/or TPOC.The training plan is an outline that shall specify how the training will be delivered to ensure the competencies will be obtained. The training plan shall address the following items: time-frame for achieving the competencies; training to be undertaken for each labor category; assessment details that validate successful accomplishment of each required training listed in sections C-5.1 and C-9.0; name of the qualification to be issued, and any other specific requirements to be met in this contract.

10.2 Skills Tracker: The Contractor shall provide NNSY with an updated RFW Onboarding and Training Tracker weekly after Task Order award. Refer to CDRL A002. The RFW Onboarding and Training Tracker (an electronic template) will be provided by NNSY upon award. The completed training tracker shall be delivered electronically via e-mail in Microsoft Excel format to the COR and/or TPOC fourteen (14) days prior to the period of performance start date.

10.3 Qualification Records: The Contractor shall provide NNSY with a certification of employee qualifications, both training and medical, stating the employee is either currently qualified or will be qualified prior to the start of the work at NNSY. The Contractor shall submit the Certification of Qualification Records on company letterhead no less than two (2) weeks prior to the employee onboarding at NNSY. Refer to CDRL A003. The certification of Qualification Records shall be delivered electronically via e-mail to the COR and/or TPOC.

10.4 Security Status: The Contractor shall provide security clearance validation for contractor employees to NNSY no later than one (1) week prior to badging event. Refer to CDRL A002. The security clearance validation information shall be recorded on the RFW Onboarding and Training Tracker Worksheet in the appropriate security column. The RFW Onboarding and Training Tracker containing the updated security column information, shall be delivered electronically via e-mail to the COR and/or TPOC.

10.5 Attendance Reports: The Contractor shall provide NNSY with a Daily and Weekly Attendance Report containing the daily attendance / onboard count of all contractor employees (CDRL A004). The Attendance Reports shall be delivered electronically via e-mail in PDF format to the COR and/or TPOC daily and weekly.

10.6 The Daily Attendance Report shall contain the contractor employee’s name, badge number, shift, and work location (e.g. Project. Shop, etc.).

10.7 The Weekly Attendance Report shall contain the contractor employee’s name, badge number, shift, work location, and Job Order Number (JON) charged for each day of work.

10.8 Status Reports with Metrics: The Contractor shall provide Status Reports containing metrics that support the NNSY Touch Labor Program Monthly and Quarterly Status meetings. Refer to CDRL A005. The metrics should measure issues (i.e., bi-weekly burn-rate, Financial CDRL, number of labor category requested versus number received, appropriate competency) and skills audit (i.e., skills gap analysis, training plans, hard to secure skills) pertinent to contract execution and performance. The Contractor and NNSY COR will mutually agree upon measures to be analyzed. The Status Reports shall be delivered electronically via e-mail to the KO, COR and/or TPOC at least one (1) business day prior to the scheduled Monthly and Quarterly Status meetings.

10.9 Key Personnel Resumes: The Contractor shall provide resumes of the employees designated as “Key Personnel” as identified in section 9.1.2. Refer to CDRL A007. The Key Personnel resumes shall be included with the Contractor’s proposal.

10.10 Manning Forecast: The Contractor shall provide NNSY with a Manning Forecast for each week upon T/O award until 100% manning rate is achieved. Refer to CDRL A008. The Manning Forecast shall identify how many qualified contractor personnel are available to onboard at time of scheduled start date. The Manning Forecast shall specify the quantity by labor category of when each contractor employee will be ready to onboard. The Manning Forecast shall indicate the percentage of contractor employees available to contractor employees requested. The Manning Forecast shall meet the onboarding timeline requirement defined at the T/O. The Manning Forecast shall be delivered electronically in Microsoft Excel 2003 or newer format to the COR and/or TPOC weekly.

10.11 Shipyard Mandatory Annual Refresher Training (SMART) Sign-In Sheet: The Contractor shall submit a completed SMART Sign-In Sheet for each contractor employee prior to onboarding. Refer to CDRL A006. The SMART Sign-In Sheet is a record that contains the contractor employee’s signature certifying that the contractor employee has reviewed all NNSY mandatory annual training. This training contains topics on information technology, security and safety. The Sign-In Sheet is valid for one (1) year from signed date. This training must be valid for the entirety of the T/O period of performance; retrain employees if necessary.

10.12 Fully Trained Employees: The Contractor shall deliver fully trained competent employees to support RFW efforts at NNSY. The Contractor shall deliver the employees in time to support the contract’s resultant task order. The contractor employees must have the required security clearance and badge, and complete NNSY training as specified within the contract and its subsequent task orders.

11. CONTRACTOR PERSONNEL QUALIFICATIONS

11.1 Training of personnel shall be performed by the Contractor at their own expense with the exception of orientation and NNSY provided training required specifically for performing work at NNSY.

11.2 The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work performed meets the contract specification requirements. The work history of each contractor employee must contain experience directly related to the task and the functions each employee is intended to perform under this contract.

12. LABOR CATEGORIES DEFINITIONS AND MINIMUM REQUIREMENTS

12.1 General Requirements

12.2 The contract labor categories include the specific combinations of technical education, ability and experience the Government considers necessary for performing each T/O worked.

12.3 Key Personnel: The Program Manager, Project Supervisors are designated as “Key Personnel” and are subject to the requirements of NAVSEA Clause 5252.237-9106 titled “Substitution of Personnel." The Contractor’s proposal shall include resumes of the employees nominated as “Key Personnel.” Refer to CDRL A007.

12.4 Program Manager and Project Supervisors (key personnel resume required):

12.5 Education: This position requires a minimum of a high school diploma and/or successful completion of a related trade or industrial school.

12.6 Experience: This position requires ten (10) years of experience as a project manager and/or supervisor in repair and maintenance efforts onboard U.S. Navy ships in a trade related skill.

12.7 Supervisor (key personnel resume required):

12.8 Education: This position requires a minimum of a high school diploma and/or successful completion of a related trade or industrial school.

12.9 Experience: This position requires five (5) years of experience as a supervisor in repair and maintenance efforts onboard U.S. Navy ships in a related trade skill.

13. NAVY INSTALLATIONS SECURITY, BADGING AND ACCESS REQUIREMENTS

13.1 Clearance Level: At a minimum, all contractor personnel shall be United States citizens and shall possess a Department of Defense Personal Security Clearance at the Secret level for performance on this contract. Specific trade support requests submitted on the T/O will detail what level of clearance is required for the specific work to be performed. No award will be made to any offeror that does not possess a facility security clearance issued by the Defense Counterintelligence and Security Agency (DCSA) at the Secret level (minimum). The security classification of this procurement is specified in the Contract Security Classification Specification Form, DD 254, attached hereto. The inability of the Contractor to obtain the required Facility Clearance (FCL) through DCSA will be cause for the contract to be subject to termination for failure to comply with a material requirement of the contract. The inability of a contractor employee to obtain and maintain a personal security clearance at a level required to be issued a NNSY badge as specified in the T/O will be cause for refusal of access to NNSY and/or other NAVSEA facilities in which work on this contract is being executed. The inability of a contractor employee to maintain a personal security clearance at a level required to be issued a NNSY badge as specified in the T/O will be cause for immediate dismissal from NNSY.

13.2 Contractor work in accordance with latest LWT 042-26-001, “Security Requirements for Work within Norfolk Naval Shipyard”.

14. DBIDS: Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System (DBIDS), to improve management and force protection at Navy installations. DBIDS is standardized process for granting unescorted access privileges to vendors, contractors, suppliers, and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Individuals currently using a Navy Commercial Access Control System (NCACS) credential for installation access are required to switch to a DBIDS credential. There are no fees incurred by the contractor, vendor, or supplier to obtain a DBIDS credential. Visiting vendors may obtain DBIDS for Navy Installations by submitting identification credentials for verification and undergoing a criminal screening/background check. The vendor shall obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials. Credentials will be issued every three years and access privileges will be reviewed / renewed on an annual basis. Further information regarding DBIDS can be found under “Popular Links” at http://cnic.navy.mil/OM/dbids.html. The contract specialist/KO or COR, acting as liaison between the contractor/subcontractor and C-1122 Industrial Security will submit a DD Form 254 “Contract Security Classification Specification” to NNSY Security Department Code 1122 for access requirement verification prior to arrival to NNSY for Red and Yellow NAVSEA badges only.

15. SECNAV 5512 and CVS. SECNAV 5512 and CVS. Contractors/subcontractors shall be supplied with a SECNAV 5512 by the COR/Sponsor. The SECNAV 5512 will be filled out completely by the individual contractor personnel requesting access to NNSY and returned to the COR/Sponsor. The COR/Sponsor shall complete the CVS spreadsheet and forward the CVS and the completed SECNAV 5512 forms to Commander Naval Region Mid Atlantic (CNRMA) for vetting utilizing the email address located at the top of the CVS spreadsheet. The NNSY CVS spreadsheet may be obtained at https://www.cnic.navy.mil/regions/cnrma/om/contractor_verification_system.html under the link titled “NNSY Visitor and Contractor CAC Form.” The Contractor must complete all cells in the Visit, Visitor and Sponsor Information columns for each employee. The sheet should be saved and submitted

16. Visit Request: Visit Request: The Contractor shall provide visit requests and clearances for contractor personnel performing work on this contract and resulting Task Orders. The Contractor must check the Contractor Verification System within three (3) days prior to start of job for contractor employee’s clearance verification. Cleared contractor employees may report to NNSY Security / Pass Office Building 1502 to pick up appropriate color NAVSEA badge within 90 days of clearance but within five (5) days prior to arrival. The Contractor shall comply with all current badging and security procedures required to gain access to any Government site listed in this PWS.

16.1 DISS. Defense Information Security System (DISS): The Contractor shall visit https://www.dcsa.mil/is/diss/ to initiate the DISS visit request process for Controlled Industrial Area (CIA) access. DISS is the primary tool for the submission of official visit requests as well as clearance and access verifications and is used in conjunction with the CVS if a security badge is required for the work area; clearance will be verified through DISS. Only Secret security badge is required for the work area, the Contractor shall verify the employee has the proper clearance level listed in DISS prior to submission to avoid badge issuance delays. Further, the contractor Facility Security Officer is responsible to ensure each contractor employee has been granted the proper US Accesses in DISS (for example: Secret Clearance Level and/or Restricted Data).

16.2 Badging: Contractor employees shall require an individual NAVSEA identification badge, and may require additional badges i.e., CAC, to gain access to job sites. One day shipyard access badges do not meet proper badging requirements. In no case shall a One Day badge be considered sufficient to meet the badging requirement under this contract.

16.2.1 Lack of proper identification badge(s) shall result in denial of access to the Naval Installation e.g. NNSY, and/or the ship, resulting in a delay at the Contractor's expense.

16.2.2 Contractor personnel are authorized to retain temporary badges until the badge expiration date or termination of employment. Upon badge expiration date, termination of employment, or completion of contract, the Contractor shall immediately notify the KO, Designated Representative and/or COR and return all badges to the Security Dept. or Designated Representative.

16.2.3 Badges must be displayed on the outermost garment above the waist at all times. The only exception would be while the contractor personnel is engaged in work which could cause a safety hazard if the badge were worn while performing the work.

16.2.4 Lost or misplaced badges shall be reported immediately to the Contractor’s Security Officer, or to the NNSY Security & Pass Office.

16.2.5 All additional badging or access requirements will be identified on a case-by-case basis.

16.2.6 Contractor employees are required to obtain an NNSY NAVSEA CIA Badge for unescorted access. It is a security violation for contractor employees to enter Nuclear Work Areas without a Red NAVSEA badge.

16.3 Parking: Contractor personnel shall not drive or park personal vehicles on NNSY. However, contracted personnel may park in satellite parking lots located outside the NNSY perimeter fence.

16.4 Cell phones: Cell phones equipped with cameras are PROHIBITED in the Controlled Industrial Area (CIA), areas marked as Nuclear Work Areas (NWA), Controlled Nuclear Information Areas (CNIA), Security Islands (SI) and in any meeting, discussion or forum where NAVSEA business of a sensitive nature is conducted. Contractor personnel shall not possess cell phones equipped with cameras in any of these area. Violators will be disciplined under NNSY Camera Cell Phone Policy which could include arrest by security personnel, downgrade of clearance for a minimum of six (6) months and/or confiscation of cellphone with camera or any recording device.

16.5 Portable Electronic Devices (PEDs): The Contractor shall observe that in accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A portable electronic device (PED) is defined as a non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g. cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

17. Injury Reporting:

17.1 The Contractor shall inform OSHA, the NNSY Government Contracting Officer (KO), NNSY COR, NNSY ACOR, NNSY Contract Specialist and the on-site NNSY Supervisor of any injuries to Contractor personnel as soon as Contractor Management/Supervision becomes aware of the occurrence. The Contractor shall cooperate with any NNSY Safety Investigations.

17.2 The Contractor shall provide a written report of all injuries and accidents resulting in medical treatment to the NNSY COR, NNSY ACOR and the NNSY Code 106 Project Safety Manager within twenty-four (24) hours of the incident. The report shall contain the name of each injured person, date and time of incident/fire, extent of each personal injury or property damage, Contractor/Sub-Contractor name, Job Order/Work Item Number, type of incident/fire, location of event (ship name and hull number, space, compartment), a brief description of the event including occurrences leading up to the incident/fire, equipment involved, Contract Number, witness(es) and individual(s) involved, short term and long term corrective action, and root cause analysis.

C-10.0 APPLICABLE NNSY TERMS AND DEFINITIONS

ACOR - Alternate Contracting Office Representative ATMS - Automated Training Maintenance System CAC - Common Access Card CDRL - Contract Data Requirements List CFR - Code of Federal Regulations CIA - Controlled Industrial Area COR - Contracting Office Representative CTDL - Continuous Training and Development Leaders CVS - Contractor Verification System DBIDS - Defense Biometric Identification System DSS - Defense Security Service DWR - Detailed Weekly Requirement FW - Fire Watch IAW - In Accordance With IGE - Independent Government Estimate JON - Job Order Number JPAS - Joint Personnel Adjudication System KO - Contracting Officer MARMC - Mid-Atlantic Regional Maintenance Center NAVSEA - Naval Sea Systems Command NCIS - Naval Criminal Investigative Service NFPA - National Fire Protection Association NNSY - Norfolk Naval Shipyard NSWC - Naval Surface Warfare Center NCP - Navy Component Person - certified person who designates a confined space to be gas free.

OQE - Objective Quality Evidence OSHA - Occupational Safety and Health Administration OT - Overtime PFAS - Personal Fall Arrest System PM - Project Manager POC - Point of Contact POP - Period of Performance PPE - Personal Protective Equipment PRM - Project Resource Manager PWFA - Project Work Force Availability RAP - Resource Allocation Process SAEM - Supplemental Administration Employee Management SDS - Safety Data Sheets SUPDESK - Supervisor's Desk SMART - Shipyard Mandatory Annual Refresher Training SOP - Standard Operating Procedure SOW - Statement of Work SRM - Shop Resource Manager TL - Touch Labor T/O - Task Order TPOC - Technical Point of Contact TWD - Technical Work Document WARR - Workload and Resource Report Web PROS - Website Project Resources Operations and Support Program