Combined Synopsis Solicitation FA910122Q0042.pdf

FA9101-22-Q-0042:

Pipe Cutting and Beveling Machine

This is a Request for Quote (RFQ) and the solicitation number for this requirement is FA9101-22-Q- 0042.

This is a combined synopsis/solicitation for the pipe cutting and beveling machine at Arnold, AFB, TN.

This document is prepared in accordance with the format in FAR 12.6, as supplemented, and with additional information included in this notice. This acquisition will be performed in accordance with FAR Part 13. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 effective 12 Jul 2021, Defense Federal Acquisition Regulation Supplement effective 9 Jul 2021, and Air Force Federal Acquisition Regulation Supplement AFAC 2021-0726 effective 26 Jul 2021.

The North American Industry Classification System code (NAICS) is 333515- Cutting Tool and Machine Tool Accessory Manufacturing, with a Small Business Size Standard of 500 employees.

DESCRIPTION: See attached specifications: Pipe Cutting and Beveling Machine Specifications

SET-ASIDE: This acquisition is set aside 100% for small businesses.

- The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.

- Clause FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.

- Clause FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition.

FAR 52.212-2- Evaluation of Commercial Items (Oct 2014)

- The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

BASIS FOR AWARD: The Government will award a single firm-fixed-priced (FFP) contract resulting from this request. The award will go to the responsible quoter, whose quote conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. FAR 52.212-2 Evaluation- Commercial Items shall apply to this solicitation.

The following factors shall be used to evaluate quotes: Price and Technical acceptability; these factors will be utilized in a Lowest Price Technically Acceptable (LPTA) selection process. Among those quoters who are determined to be technically acceptable, award will be made to the quoter having the lowest price. Quoters are reminded that the Government will only evaluate one quote from each quoter. Award will be made to the responsible quoter whose quote is technically acceptable, conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and provides the best value to the Government based on the results of the evaluation described in this solicitation. The Government intends to make the award without discussions.

Quoters shall be evaluated in accordance with FAR 52.212-2, Evaluation of Commercial Items (Oct 2014) which is incorporated into this Request for Quote, with an addendum to paragraph (a) as follows:

The Government will award a purchase order contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: price and technical acceptability.

Award will be made to the lowest price technically acceptable (LPTA) quote meeting or exceeding the acceptability standards identified below. The Government will evaluate quotes for award purposes based on the total quoted price for all contract line item numbers (CLINS). The lowest price quote will be evaluated first for technical acceptability. If the lowest price quote is found technically acceptable, evaluations stop and award is made to that quoter. If the lowest price quote is found to be technically unacceptable, the next lowest price quote is evaluated for technical acceptability. This process is followed until a quoter is found technically acceptable.

The lowest priced quoter who is also technically acceptable is considered to be the best value to the Government.

Quotes not meeting the below standards may make the quote technically unacceptable and may not be eligible for further evaluation or award. Technical acceptability will be determined by a review, accomplished by the end-user, of the quoted items to ensure each item meets the requirements identified in the attached Specifications.

Technical Acceptability will be evaluated based on the following Technical Factors:

1) Quotes shall include a total evaluated price for delivering the specified model/part number in accordance with the Specifications. This technical factor is met when the quote includes a total evaluated price for delivering the specified model/part number in accordance with the Specifications. Quotes that do not include a total evaluated price for delivering the specified model/part number in accordance with the attached Specifications may be determined to be technically unacceptable.

2) Quotes shall meet the Specifications in full with no exceptions. This technical factor is met when the quote confirms the specified model/part number will be delivered in accordance with the Specifications with no exceptions. Quotes that do not confirm the specified model/part number will be delivered in accordance with the specifications, or quotes that take exceptions to the Specifications may be determined to be technically unacceptable.

3) Quotes shall confirm that the specified model/part number will be delivered within the specified timeframe in the Specifications. This technical factor is met when the quote confirms the delivery timeframe will be met.

Quotes that cannot meet the minimum delivery timeframe may be determined to be technically unacceptable.

DELIVERY LOCATION: Items will be FOB Destination to Arnold Engineering Development Complex, USAF Warehouse Receiving #1, 1476 N. Hap Arnold Dr., Arnold AFB, TN 37389-8000. Please Call Adam Fanning at 931-454-3890 to coordinate delivery.

DEADLINES:

Questions and Answers: All questions are due, in writing, no later than 04 March 2022 at 12:00 PM CST. They shall be sent via email to the Tyler S. Payne, Contracting Officer, at tyler.payne.9@us.af.mil . The Government may not respond to questions received after this date and time.

Receipt of Quote: Quotes are due 09 March 2022 at 12:00 PM CST. The quote shall be emailed to Tyler S. Payne, Contracting Officer, at tyler.payne.9@us.af.mil .

QUOTE SUBMISSION INFORMATION: Emails shall contain the RFQ number in the title for sorting and searching purposes. If your email does not contain the RFQ number, your quote may not be received due to the high volume of emails we receive. A signed copy of FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment shall be submitted along with quotes. Please include all applicable taxes in your price.

SAM/DUNS/WAWF: All offers must list the DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit https://www.sam.gov/portal/public/SAM/. Lack of registration in the SAM database will make an offeror ineligible for award. Vendor must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

Vendor’s Information

Vendor Name & Address: POC:

CAGE: Phone:

DUNS: Fax:

Tax ID: E-Mail

ITEM

NUMBER

DESCRIPTION*

QTY UNIT

MANDATORY

DELIVERY

DATE

UNIT

PRICE

TOTAL

EVALUATED

PRICE

0001 Cutting and Beveling Tool 1 EA 30 DARO

DELIVERY DATE:

The contractor shall deliver all item(s) This performance period is mandatory, negotiable.

Shipping: FOB Destination

NOTE: If the “negotiable” block is checked, please complete the following if you disagree with aforementioned performance period:

Request performance period be changed to:

PAYMENT TERMS:

The Government shall consider your “DISCOUNT TERMS” to be NET 30 unless following block is marked and filled-in completely:

Use the following DISCOUNT TERMS for this quote:

days; Net 30 ADDITIONAL INFORMATION (for Vendor Use):

{Insert Name} DATE {Insert Title}

By submission of a quote, the vendor acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation in accordance with FAR 52.204-7 – System for Award Management. If the vendor does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered vendor. Processing time, which normally takes 48 hours, should be taken into consideration when registering. Vendors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

RERESENTATIONS AND CERTIFICATIONS: Offerors are advised to include a completed copy of the FAR provision 52.212-3, Offeror Representations and Certifications, with the quote or confirmation that they are current and complete via the SAM website.

By submitting this quote, the vendor acknowledges receipt of all attachments, amendments, and changes for this Request for Quote.

The following Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS) and Air Force Federal Acquisition Regulation Supplement (AFFARS) provisions and clauses apply to this solicitation and are incorporated by reference:

- FAR 52.202-1, Definitions (Jun 2020)

- FAR 52.203-3, Gratuities (Apr 1984)

- FAR 52.203-06, Restrictions on Subcontractor Sales to the Government Alternate I (Oct 1995)

- FAR 52.203-12, Limitations on Payments to Influence Certain Federal Transactions (Jun 2020)

- FAR 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015)

- FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Jun 2020)

- FAR 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

- FAR 52.204-7, System for Award Management (Oct 2018)

- FAR 52.204-13, System for Award Management Maintenance (Oct 2018) -FAR 52.204-9, Personal Identity Verification of Contractor Personnel (Jan 2011)

- FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020)

- FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020)

- FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Jun 2016)

- FAR 52.204-22, Alternative Line Item Proposal (Jan 2017) (Provision)

- FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018)

- FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020)

- FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) -FAR 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) -FAR 52.211-15, Defense Priority and Allocation (Apr 2008)

- FAR 52.211-17, Delivery of Excess Quantities (Sep 1989)

- FAR 52.212-1, Instructions to Offerors-Commercial Items (Jun 2020)

- FAR 52.212-2, Evaluation- Commercial Items (Oct 2014) -See evaluation criteria noted above

- FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Feb 2021)

- FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Oct 2018)

- FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Items (Jan 2021) Under FAR 52.212-5(b)

- FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (Sep 2006), with Alternate 1 (Oct 1995)

- FAR 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020)

- FAR 52.204-10, Reporting Executive Compensation and First-tier Subcontract Awards (Jun 2020)

- FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Jun 2020)

- FAR 52.219-8, Utilization of Small Business Concerns (Oct 2018)

- FAR 52.219-28, Post-Award Small Business Program Representation (May 2020)

- FAR 52.222-3, Convict Labor (Jun 2003)

- FAR 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2020)

- FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

- FAR 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246)

- FAR 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212)

- FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793)

- FAR 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212)

- FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

- FAR 52.222-50, Combating Trafficking in Persons (Jan 2019)

- FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011)

- FAR 52.225-1, Buy American- Supplies (May 2014)

- FAR 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008)

- FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018)

- FAR 52.217-5, Evaluation of Options (Jul 1990)

- FAR 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013)

- FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

- FAR 52.233-1, Disputes (May 2014)

- FAR 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)

- FAR 52.246-4, Inspection of Services-Fixed Price

- FAR 52.247-34, FOB—Destination (Nov 1991)

- DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

- DFARS 252.203-7001, Prohibition on Persons Convicted of Fraud or Other Defense-Contract-Related Felonies (Dec 2008)

- DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

- DFARS 252.203-7003, Agency Office of the Inspector General (Aug 2019)

- DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov 2011)

- DFARS 252.204-7003, Control of Government Personnel Work Product (Apr 1992)

- DFARS 252.204-7006, Billing Instructions (Oct 2005)

- DFARS 252.204-7015, Notice of Authorized Disclosure of Information by Litigation (May 2016)

- DFARS 252.205-7000, Provision of Information to Cooperative Agreement Holders (Dec 1991)

- DFARS 252.209-7004, Subcontracting with Firms That Are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (May 2019)

- DFARS 252.225-7002, Qualifying Country Sources as Subcontractors (Dec 2017)

- DFARS 252.225-7012, Preference for Certain Domestic Commodities (Dec 2017)

- DFARS 252.225-7048, Export Controlled Items (Jun 2013)

- DFARS 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (Apr 2019)

- DFARS 252.232-7003, Electronic Submission of Payment Requests (Dec 2018)

- DFARS 252.232-7010, Levies on Contract Payments (Dec 2006)

- DFARS 252.243-7001, Pricing of Contract Modifications (Dec 1991)

- DFARS 252.243-7002, Requests for Equitable Adjustment (Dec 2012)

- DFARS 252.244-7000, Subcontracts for Commercial Items (Jun 2013)

- DFARS 252.247-7023, Transportation of Supplies by Sea—Basic (Feb 2019)

- AFFARS 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS) Oct 2019)

The following FAR provisions and clauses apply to this solicitation and are incorporated in full text:

52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ and https://www.acquisition.gov.

52.252-6, Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

The following DFARS clauses apply and are incorporated in full text:

DFARS 252.232-7006 Wide Area Work Flow Payment Instructions (DEC 2018)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS)252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management athttps://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

__COMBO_________________________________________________________

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F03000 Issue By DoDAAC FA9101

Admin DoDAAC FA9101 Inspect By DoDAAC F1EEMA

Ship To Code F1EEMA

Ship From Code N/A Mark For Code F1EEMA Service Approver (DoDAAC) F1EEMA Service Acceptor (DoDAAC) F1EEMA Accept at Other DoDAAC N/A LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

nancy.holt.4@us.af.mil

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

adam.fanning.1@us.af.mil – Invoice Approver tyler.payne.9@us.af.mil – Contracting Officer

(End of clause)

DFARS Payment Instructions (May 2019)

The table at section (b)(2) at the following link includes payment instruction for paying agencies:

https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/current/PGI204_71.htm#payment_instructions

The following AFFARS clauses apply and are incorporated in full text:

AFFARS 5352.201-9101, Ombudsman (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/DRU/AFRCO/SMC ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Attachments

1. Attachment 1- Pipe Cutting and Beveling Machine Specifications