Combined Synopsis Solicitation - FA558724Q0003.pdf

FA558724Q0053

RAFL/RAFF Fitness Equipment Maintenance Combined Synopsis/Solicitation FA558724Q0053

IAW FAR 12.603

Requirement Title: RAFL/RAFF Fitness Equipment Maintenance Solicitation Number: FA558724Q0053 North American Industry Classification System Code (NAICS): 811490 – Other Personal and Household Goods Repair and Maintenance Size Standard: N/A Set-Aside: In accordance with FAR 19.000(b)(1)(ii) no set-aside will be used for this requirement.

Solicitation Date: 07 August 2024 Response Deadline: 21 August 2024 no later than 2:00 P.M. GMT Point(s) of Contact: SrA Henry Kleemann / henry.kleemann@us.af.mil / 01638-52-2185

SSgt Balente Guzman / balente.guzman@us.af.mil / 01638-52-2060

A. General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is issued as a Request for Quote (RFQ) IAW FAR Parts 12 and 13.

3. The solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular: FAC 2024-05 Defense Federal Acquisition Regulation Supplement: DFARS Change 07/29/2024 Department of the Air Force Federal Acquisition Regulation Supplement: DAFAC 2024-0612

B. Requirement Information Description: The 48th Fighter Wing (FW) has a requirement for preventative and emergency maintenance services consisting of scheduled maintenance and unscheduled maintenance of fitness equipment; including but not limited to cardiovascular, weightlifting, and other related equipment at RAF Lakenheath Fitness Center and RAF Feltwell Fitness Center identified in the Performance Work Statement (PWS). The U.S. Air Force anticipates a base +4 option year contract.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; RAF Lakenheath, United Kingdom Period of Performance: 04 September 2024 – 03 September 2029

Attachments:

Attachment 1 - RAF Lakenheath Fitness Center Equipment List Attachment 2 - Fitness Equipment warranty log Attachment 3 – PWS Fitness Equipment Maintenance Attachment 4 – Applicable Clauses and Provisions.

NOTICE TO OFFEROR: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, mailto:henry.kleemann@us.af.mil mailto:balente.guzman@us.af.mil either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

C. Instructions to Offerors FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted no later than 14:00 GMT on 21 August 2024. Quotes must be submitted via email to the Points of Contact listed on page 1. All price quotations must be submitted on a separate document

2. Questions must be submitted and received by the Points of Contact listed above no later than

14:00 GMT on 14 August 2024. Questions received after this deadline may not be reviewed or considered.

3. Vendors are instructed to submit pricing on a separate document presenting it in any configuration of unit of issue. Pricing on scheduled and scheduled maintenance shall be inclusive of all parts and labor required to conduct maintenance required by manufactures guidelines. A third CLIN will be used as a NTE line item for billing purposes, vendors are not required to submit pricing for CLIN 0003.

End of Addendum

D. Evaluation Criteria

FAR Provision 52.212-2, Evaluation – Commercial Product and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and herby amends any language therein:

(a) The Government may award a contract resulting from this solicitation to the responsible offeror whose quote conforming to this solicitation will be most advantages to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1. TECHNICAL CAPABILITY - A company's quotation will be considered technically acceptable if it meets the requirements in Attachment 3 - PWS Fitness Equipment Maintenance. Quotations that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award.

2. PRICE - The Government will evaluate prices submitted to determine a fair and reasonable price in accordance with FAR 13.106-3. Failure to provide the documentation described in the Instructions to Offerors above may result in the offer being deemed nonresponsive and ineligible for award. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

(a) During the evaluation process the Government Evaluation Team will determine a total price for each responsive quote. The extended price for each CLIN in the base period and each option period will be added together to determine the total price. NOTE: Evaluation of options shall not obligate the Government to exercise such options.

(b) In accordance with FAR 52.217-8 Option to Extend Services, the Government may require continued performance of any of the services within the limits and at the rates specified in the contract. For evaluation purposes the Government will add fifty percent (50%) of the total sum for the extended amount of the final option period to each offeror's total price to arrive at the Total Evaluated Price (TEP). Offerors shall not submit a price for the Extension of Services clause.

3. OPTIONS: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quotation is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

End of Addendum

E. Clauses and Provisions FAR Provision 52.212-3 with Alternate I, Offeror Representations and Certifications – Commercial Products and Commercial Services, applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at www.SAM.gov, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR Clause 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services applies to this acquisition.

Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Products and Commercial Services applies to this acquisition; the following checked clauses are hereby included by reference:

✖ 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.

109-282) ( 31 U.S.C. 6101 note).

✖ 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of

Pub. L. 117-328).

✖ 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

✖ 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

✖ 52.222-19, Child Labor-Cooperation with Authorities and Remedies (DEC 2022) (E.O.13126).

✖ 52.222-21, Prohibition of Segregated Facilities (APR 2015).

✖ 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

✖ 52.222-50, Combating Trafficking in Persons (NOV 2021) ( 22 U.S.C. chapter 78 and E.O. 13627).

✖ 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

http://www.sam.gov/ http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

✖ 52.229-12, Tax on Certain Foreign Procurements (FEB 2021).

✖ 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT

2018) ( 31 U.S.C. 3332).

✖ 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O.

13513).

The additional provisions and clauses that have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices can be found in Attachment 4 – Applicable Clauses and Provisions.

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3332&num=0&edition=prelim