Combined Synopsis-Solicitation FA448622QB008 Occ Health.pdf

765th Contracting Flight

Commercial: US Postal:

Secção de Contratos, Base Aérea No. 4 765 ABS/CONF/PKA Attn: Pedro Mendes, 765 ABS/CONF Attn: Pedro Mendes Edificio T-100, Quarto 148 Bldg. T-100, Rm. 148 9760-277 Praia da Vitoria APO AE 09720-7710 Terceira, Azores, Portugal

Combined Synopsis/Solicitation

Date of issue: 29 July 2022

Request for Quotation: FA448622QB008

Subject: Occupational Health services, at Lajes Field, Azores, Portugal.

Closing Response: 9 August 2022, 2:00PM AZOST (UTC) / 9:00AM EST (UTC -5)

Point of Contact for this solicitation:

Contracting Officer: Pedro Mendes Email: pedro.mendes.pt@us.af.mil and 65conf.lgc.all@us.af.mil Contact: Commercial (+351) 295 576 492, DSN 314-535-6492

1 – General Information

This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures IAW FAR Part 13. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2022-06, effective 26 May 2022 Defense Federal Acquisition Regulation DPN, effective 28 Apr 2022 Air Force Federal Acquisition AFAC, effective 2 May 2022

This procurement is unrestricted. For information purposes, the North American Industrial Classification System (NAICS) code is 621111, Offices of Physicians.

The Government intends to award a Firm Fixed Price contract IAW FAR 16.202 to the offeror that provides the most advantageous price to the Government, while meeting all standards and certifications set forth in all the attachments provided for this requirement. This solicitation will result in a single contract award, to the lowest priced, technically acceptable offeror. The offeror that best qualifies for award will also be awarded a Blanket Purchase Agreement (BPA), which will be established for the inclusion of the incidental/specialized appointments that will be required on an as needed basis. Prospective offerors are required to fill out the pricing schedule below to be considered for award of the Occupational Health Care services contract. Please be advised that this RFQ in no manner obligates the Government to award as a result of this solicitation.

2 – Requirement Information

2.1. Description: This is a non-personal services requirement to provide Occupational Health Care (OHC) and consultation services to local national civilians employed by the United States Forces, Azores (USFORAZORES) at Lajes Field, Terceira, Portugal, in accordance with (IAW) the United States of America Occupational Health and Safety Standards, and Work Regulation of 1995 – Employment Conditions for Portuguese Civilian Personnel Employed by USFORAZORES.

2.2. Requirement: The Occupational Health Care Provider (herein OHCP) shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision and non-personal services necessary to perform OHC and consultation services as defined in the Performance Work Statement (PWS), except for those items specified in 2.10 as Government-furnished items and services. The OHCP shall perform to the standards in the Performance Work Statement and contract.

3 – Pricing Schedule

CLIN Item Description & Requirements Unit Quantity Unit Price Total

0001 Occupational Health Services, Base Year Months 12 €________ €_____________

1001 Occupational Health Services, Option year 1 Months 12 €________ €_____________

2001 Occupational Health Services, Option year 2 Months 12 €________ €_____________

3001 Occupational Health Services, Option year 3 Months 12 €________ €_____________

4001 Occupational Health Services, Option year 4 Months 12 €________ €_____________

5001 Occupational Health Services, Option year 5 Months 12 €________ €_____________

TOTAL PRICE

(TOTAL EVALUATED PRICE)

4 – Vendor Information

Please provide the following information with your quote:

Company Name: ____________

UEI Number: ____________

CAGE Code: ____________

Point of Contact with email address and phone number:_____________

5 – Attachments

Attachment 1. Performance Work Statement for OHC Service Contract, 20 May 2022

Attachment 2. Performance Work Statement for OHC BPA, 20 May 2022

Attachment 3. Provisions and Clauses

6 – Addenda to Provisions and Clauses

The following clauses and provisions apply to this acquisition:

Addendum to FAR 52.212-1 Instructions to Offerors -- Commercial Products and Commercial Services

FAR Clause 52.212-1, Instructions to Offerors - Commercial Items is hereby tailored in accordance with (IAW) the following:

52.212-1 (c) is hereby tailored to read as follows: Period for acceptance of offers: The offeror agrees to hold the process in its offer firm for 90 calendar days from the date specified for receipt of offer.

52.212-1 (e) is hereby tailored to read as follows: Multiple offers will NOT be accepted.

52.212-1 (h) is here by tailored to read as follows: No multiple awards will be made.

1. To ensure timely and equitable award process, interested Offerors must follow the instructions contained herein. Quotes must be complete, self-sufficient and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation terms and conditions, representations and certifications, and technical requirements in addition to those identified as evaluation factures. Offerors must also acknowledge all amendments. Failure to meet any requirement may result in a quote being ineligible for award.

2. Offerors shall use the pricing schedule table provided on page 2 of this solicitation to submit their proposed prices. The unit price for each CLIN and the TOTAL PRICE must be provided in a clear and legible manner. Prices must be submitted in EUR; quotes in any other currency are not accepted and the quote will be considered ineligible for award.

3. The Government will hold a meeting with any interested vendors to go over the solicitation requirements, the PWS, to and answer any questions that may arise on 14 June 2022, at 10:00AM AZOST. For security reasons, all interested vendors must register to attend this meeting. Email the information below for all attendees no later than 2 business days prior to the meeting to the point of contact in page 1.

- Company Name and Telephone Number

- Visitor's Full Name

- Civil Identification Number or Passport Number

4. Proposals may be submitted by hand, mail or e-mail in response to this RFQP. The content and page size of electronic copies must be identical to the hard copies. For hand and mail deliveries, use the addresses stated in page 1. If you require base access to hand deliver your proposal, please follow the procedures in previous paragraph. If using e-mail, quotes must be submitted to the following email addresses: pedro.mendes.pt@us.af.mil and 65conf.lgc.all@us.af.mil. Please acknowledge any amendments if applicable.

5. It is not the Government’s responsibility to ensure that quotes arrive in a timely manner. The Government will respond to all submissions to acknowledge receipt of quotes. If an acknowledgement is not received, it is the Offeror’s responsibility to contact the Government before the submission deadline.

6. Vendors are cautioned to submit all the information, in the specific format requested. The Government reserves the right to conduct interchanges with some, all, or none of the vendors. In accordance with FAR 13.106-2(b)(3), the Government is not required to establish a competitive range, conduct discussions, or score quotes.

(End of Addendum)

Addendum to 52.212-2 EVALUATION—Commercial Products and Commercial Services

Quotes will be evaluated IAW FAR 13.106, which will be based on price and technical capability.

1. Price factor. The quoted price will be determined by the total price provided in the pricing schedule. All prices will be determined by multiplying the quantities by the proposed unit price for each CLIN to confirm the extended amount or the total amount.

2. Technical factor. The vendor shall provide documentation to attest compliance with the technical requirements. The information submitted must be sufficient for the Government to assess the technical capability to perform as required in the Performance Work Statement. The technical ratings are below:

ACCEPTABLE Offeror clearly meet the minimum requirements of the solicitation.

UNACCEPTABLE Offeror does not clearly meet the minimum requirements of the solicitation.

Technical requirements:

2.1. Offeror shall provide documentation to attest compliance with technical requirements, in accordance with the Performance Work Statement, Paragraph 2.3.1, OHCP Certifications and Licenses, as follows:

2.1.1. The OHCP shall ensure that all employees and sub-contractor/s assigned to the awarded contract have current and valid professional certifications, licenses, and malpractice insurance when performing services for the Government.

2.1.2. The OHCP facility and sub-contractor/s (facility or individual provider) must be licensed to practice medicine in the Republic of Portugal and in the Autonomous Region of the Azores (ARA).

2.1.3. The OHCP facility must be credentialed by the Azorean Regional Health Authority to practice OHC services on Terceira Island.

2.1.4. The sub-contractor/s, if used, must be credentialed by the Azorean Regional Health Authority to practice medicine in Terceira.

2.2. Offeror shall provide documentation to attest compliance with technical requirements, in accordance with the Performance Work Statement, Paragraph 2.3.3, Occupational Health Medicine Certified Physician, as follows:

2.2.1. The appointed physician(s) must be certified by the Azorean Regional Health Authority for OHC and must be authorized to render services on Terceira Island and at the OHCP indicated in the contract.

2.3. Offeror shall provide documentation to attest compliance with technical requirements, in accordance with the Performance Work Statement, Paragraph 2.3.4, OHC Certified Nurses, as follows:

2.3.1. The appointed nurse(s) must be certified by the Azorean Regional Health Authority for OHC services provided on Terceira Island.

2.4. Offeror shall provide documentation to attest compliance with technical requirements, in accordance with the Performance Work Statement, Paragraph 2.3.5, Other Personnel, as follows:

2.4.1. OHCP personnel involved in the OHC program rendered to the Government must comply with the Portuguese privacy laws indicated for Health Care Providers.

3. Award process. The Government intends to award to the lowest priced, technically acceptable vendor. The evaluation process will go as follows:

a) The Government will evaluate all quotes for total price, ranking from lowest to highest total evaluated price.

b) The two lowest priced quotes will then be evaluated for its technical capability. The quotes must receive an acceptable rating in order to be considered for award.

c) If the lowest priced quote is measured unacceptable, following lowest quote will also be evaluated. This shall continue until a quote with two quotes with an acceptable technical capability rating are found; an award will then be awarded if found to be in the best interest of the Government.

(End of Addendum)