Combined Synopsis Solicitation.pdf

NATIONAL GUARD BUREAU

OFFICE OF THE U.S. PROPERTY AND FISCAL OFFICER, MARYLAND

STATE MILITARY RESERVATION

301 OLD BAY LANE

HAVRE DE GRACE, MD 21078-4094

July 24, 2024

MEMORANDUM FOR ALL INTERESTED PARTIES

FROM: Maryland Army National Guard (MDARNG)

Property & Fiscal Office for Maryland Contracting Division

ATTN: Lilani Bantum Lilani.Bantum.civ@army.mil

301 Old Bay Lane, State Military Reservation

Havre De Grace, MD 21078

SUBJECT: Combined Synopsis/ Solicitation, Request for Quotation (RFQ)

Classification

Original Set Aside: Total Small Business Set-Aside (FAR 19.5)

Product Service Code: 7710 - Musical Instruments NAICS Code: 339992 - Musical Instrument Manufacturing

(i) This is a combined synopsis/solicitation for commercial product and services prepared in accordance with the format in subpart 12.6, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation Number W912K6-24-Q-0035 is issued as a request for quotation (RFQ).

(iii) Solicitation W912K6-24-Q-0035 and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05, dated 10 April 2024.

(iv) This acquisition will be issued as a small business 100% set-aside under NAICS 339992 with a small business size standard of 1,000 employees.

(v)Product or Service Description:

The 229th Army Band requires 2 Miraphone 1291 Series 5-Valve 4/4 BBb Tubas Lacquer with Hard Case that can be used in garrison and deployment environments to support and enhance mission readiness of its musician Soldiers. Current on-hand musical instruments include 60+ instruments that have exceeded the prescribed “life-cycle” of the instrument of 10-15 years. The serviceability of the current instruments lacks optimum performance and requires replacing to keep pace and perform at the level defined in AR 220-90.

mailto:Lilani.Bantum.civ@army.mil https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6

STATE MILITARY RESERVATION

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HAVRE DE GRACE, MD 21078-4094

(vi) Specifications:

• Model 1291

• Key: BBb

• Size: 4/4

• Bore: .835"

• Bell: 18.5"

• Bell Position: Upright

• Number of Valves: 5

• Valve Position: Front

• Valve Type: 4 Piston and 1 Rotary

• Valve Material: Brass

• Features: Nickel Silver Leadpipe

• Mouthpiece: Miraphone TU33

• Finish: Lacquer

• Case: MTS 1207V Tuba Case (Hard)

(vii) Place And Performance of Services:

Delivery Location: All musical instruments and equipment will be delivered to:

229th Army Band; 3727 Putty Hill Avenue, Nottingham, MD 21236-3509

(viii) Period of Performance (PoP):

NLT 1 OCT 24

STATE MILITARY RESERVATION

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HAVRE DE GRACE, MD 21078-4094

(viiii) Evaluation Criteria: The Government will award a contract resulting from this combined synopsis/solicitation to the responsible offeror conforming to the solicitation will be most advantageous to the government. This is Firm Fixed Price contract award.

Basis of Award is Price Only.

a) Price: Pricing shall be submitted complete and error free within the offer. The Unit Price, Amount, and Net Amount shall be completed for every item/CLIN. Pricing submitted with errors may be removed from consideration for award.

b) Eligibility for Award: Offeror shall meet all the criteria listed on the Statement of Work and comply with FAR part 9.1 to be consider eligible for this contract.

The offer evaluation and discussion procedures at FAR 15.3 Source Selection do not apply to this acquisition. Offerors are hereby instructed that, regardless of any language that may be used in this solicitation, the Maryland Army National Guard (MDARNG) is not conducting this procurement under FAR. Part 15 procedures.

This procurement is being conducted under "Small Businesses Set-aside Competition" using

FAR part 12-Acquisition of Commercial Products and Commercial Services, and FAR part 13-

Simplified Acquisition Procedures.

Although the Government does not intend to engage in exchanges with offerors after the receipt of offers, the Government does reserve the right to negotiate with one or more, but not necessarily all, offerors for any reason.

STATE MILITARY RESERVATION

301 OLD BAY LANE

HAVRE DE GRACE, MD 21078-4094

(x) ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS

A. Prospectives offerors or respondents’ important information to be considered before submitting your proposal.

1. Quote must be Firm-Fixed-Price and valid for at least 30 days.

2. Prospective offerors must have an active registration in SAM.gov

3. Each Offeror’s record in SPRS will be reviewed prior to award.

4. Questions must be submitted to contract specialist no later than August 10, 2024 by

11:00AM, Eastern Standard Time. The government will not take any more questions after this date. Answers will be posted in sam.gov no later than August 11, 2024.

5. Quote must be submitted by email no later than August 17, 2024 by 11:00AM, EST to Point of Contact (PoC): Contract Specialist for this Combined Synopsis is Ms. Lilani Bantum at ng.md.mdarng.list.uspfo-arpc@army.mil

B. Instructions to Offerors:

1. The submission of the documentation specified below will constitute the Offerors acceptance of the terms and conditions of this RFQ combined synopsis solicitation.

2. It is the Government’s intention to award without interchanges. Offerors are encouraged to present their best prices in their initial submission. The Government reserves the right to hold interchanges if deemed necessary.

3. Quote Content:

(a) Offerors shall provide prices for the items specified in the schedule. Failure to propose the

CLIN/items specified will result in elimination from consideration for award. In addition to providing pricing in the Schedule, pricing may also be provided in an excel spreadsheet (MS

Excel 2017 or greater).

b) The Government does not assume the duty to search for data to cure problems we find in quotes. The burden of providing thorough and complete information remains solely with the

Offeror. The Government may reject a quote if the quote fails to provide the required information.

c) Quote must provide your company Cage Code, UEI number and company representative phone number and email.

C. Administrative Information

State Sales Tax Exemption Number is 3000500-4 mailto:lilani.bantum.civ@army.mil

STATE MILITARY RESERVATION

301 OLD BAY LANE

HAVRE DE GRACE, MD 21078-4094

(xi) CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020

52.203-15 Whistleblower Protections Under the American Recovery and

Reinvestment Act of 2009 JUN 2010

52.204-7 System for Award Management OCT 2018

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUN 2020

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed

By Kaspersky lab Covered Entities DEC 2023

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment NOV 2021

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and

Disclosures DEC 2023

52.204-30 Federal Acquisition Supply Chain Security Act Orders—Prohibition. DEC 2023

52.211-17 Delivery of Excess Quantities SEP 1989

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services SEP 2023

52.212-2 Evaluation-Commercial Product and Commercial Services NOV 2021

52.212-3 Offeror Representations and Certifications-Commercial Products and

Commercial Services NOV 2023

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services NOV 2023

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Products and

Commercial Services (Deviation 2023-O0008) DEC 2023

52.222-26 Equal Opportunity SEP 2016

52.219-1 Small Business Program Representations SEP 2023

52.219-8 (Dev) JAN 2024

52.222-36 JUN 2020

52.222-37 JUN 2020

52.222-50 NOV 2021

52.223-18 JUN 2020

52.232-18 APR 1984

52.232-39 JUN 2013

52.233-3 AUG 1996

52.237-3 JAN 1991

52.247-34 NOV 1991

252.203-7002 DEC 2022

252.204-7000 OCT 2016

252.204-7002 APR 2020

252.204-7003 APR 1992

252.204-7008 OCT 2016

252.204-7009

JAN 2023

252.204-7012 (Dev)

Utilization of Small Business Concerns

Equal Opportunity for Workers with Disabilities

Employment Reports on Veterans

Combating Trafficking in Persons

Encouraging Contractor Policies to Ban Text Messaging While Driving

Availability of Funds

Unenforceability of Unauthorized Obligations

Protest After Award

Continuity of Services

F.O.B. Destination

Requirement to Inform Employees of Whistleblower Rights

Disclosure of Information

Payment for Contract Line or Subline Items Not Separately Priced

Control of Government Personnel Work Product

Compliance with Safeguarding Covered Defense Information Control

Limitations on the User or Disclosure of Third-Party Contractor Reported

Cyber Incident Information

Safeguarding Covered Defense Information and Cyber Incident Reporting

(DEVIATION 2024-O0013 REVISION 1)

MAY 2024

252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation DEC 2019

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services

JAN 2023

52.211-16 Variation in Quntity APR 1984

STATE MILITARY RESERVATION

301 OLD BAY LANE

HAVRE DE GRACE, MD 21078-4094

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023

252.225-7036 Buy American-Free Trade Agreement- Balance of payments Programs-Basic NOV 2023

252.225-7052 Restriction on the Acquisition of Certain magnets, Tantalum, and Tungsten JAN 2023

252.225-7055 Representation Regarding Business Operations with the Maduro Regimen MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regimen JAN 2023

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous

Region-Representation JUN 2023

252.225-7061 Restriction on the Acquisition of Personal Protective Equipment and Certain

Other Items from Non-Allied Foreign Nations JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018

252.239-7001 Information Assurance Contractor Training and Certification JAN 2008

252.239-7017 Notice of Supply Chain Risk DEC 2022

252.239-7018 Supply Chain Risk DEC 2022

252.239-7098 Prohibition on Contracting to Maintain or Establish a Computer Network

Unless Such Network is Designated to Bloc Access to Certain Websites-

Representation. (Deviation 2021-O0003). APR 2021

(xii) PROVISION AND CLAUSES BY TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--

Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-

Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph

(d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

STATE MILITARY RESERVATION

301 OLD BAY LANE

HAVRE DE GRACE, MD 21078-4094

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The

Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as

OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

STATE MILITARY RESERVATION

301 OLD BAY LANE

HAVRE DE GRACE, MD 21078-4094

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as

OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT

2020)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representations.

https://www.sam.gov/

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HAVRE DE GRACE, MD 21078-4094

(1) The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/part-52

(End of provision)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (DFARS)

(48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

https://www.acquisition.gov/far/part-52

STATE MILITARY RESERVATION

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(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

COMBO____________________________________________________________

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer.

N/A____________________________________________________________

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

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[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0670

Issue By DoDAAC W912K6

Admin DoDAAC** W912K6

Inspect By DoDAAC W56BJJ

Ship To Code W56BJJ Ship From Code NOT APPLICABLE

Mark For Code NOT APPLICABLE

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC NOT APPLICABLE

LPO DoDAAC NOT APPLICABLE

DCAA Auditor DoDAAC NOT APPLICABLE

Other DoDAAC(s) NOT APPLICABLE

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition

Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

ng.md.mdarng.mbx.mdcomaccts@army.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

NOT APPLICABLE

NOT APPLICABLE

mailto:ng.md.mdarng.mbx.mdcomaccts@army.mil